Personnel Assistant - Confidential

• Job Description

  Examples of Duties
  
  Duties may include, but are not limited to, the following:
  

  • Processes the Department's staff personnel evaluations.
    
  • Maintains and certifies eligible lists to management staff.
    
  • Schedules and contacts job candidates for selection and employment interviews.
    
  • Contacts Department units for recruitment requests.
    
  • Provides assistance in preparing vacancy announcements.
    
  • Prepares and processes personnel transactions, including hires, terminations, and leaves of absence.
    
  • Prepares a variety of correspondence related to the employment process.
    
  • Enters personnel data into a computer system.
    
  • Establishes personnel records and files for new employees.
    
  • Signs-up new employees for benefit programs.
    
  • Assists with the preparation and processing of the biweekly payroll.
    
  • Coordinates payroll transactions with County Departments, such as the Auditor-Controller and Human Resources.
    
  • Serves as a liaison with other Departments with respect to personnel and payroll transactions and recruitment and selection activities.
    
  • Provides explanations and interpretations of personnel and payroll policies and rules, including those administered by County Human Resources or Merit System Services when assigned to Human Services Agency.
    
  • Interprets, applies and explains related laws, rules, and regulations.
    
  • Researches questions from staff by consulting policy and procedure manuals and other documents related to personnel issues.
    
  • Provides responses to inquiries.
    
  • Conducts new employee orientation.
    
  • Performs analytical work and administrative support for Operations Manager, Staff Services Manager and/or Staff Personnel Analyst.

  
  
  Minimum Qualifications
  
  Experience:
  Three (3) years of financial and personnel recordkeeping experience, including at least one (1) year processing detailed personnel transactions.
  
  Essential Functions
  
  ESSENTIAL FUNCTIONS
  

  • Operate a personal computer and other office equipment, including repetitive hand and arm motions.
    
  • Frequent use of hand-eye coordination.
    
  • Occasionally required to sit for extended periods.
    
  • Communicate effectively with others in person and over the telephone.
    
  • Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
    
  • Meet deadlines under stressful conditions.
    
  • Resolve conflicts and respond appropriately to complaints.
    
  • Complete multiple priority projects with conflicting deadlines.
    
  • Maintain confidential information in accordance with legal standards and/or County regulations.
    
  • Prepares quarterly reports concerning staff.
    
  • Perform personnel and payroll functions.
    
  • Make presentations/new employee orientation.
    
  • Balance multiple tasks and deadlines.
    
  • Operate Imaging system for personnel records.
    
    
  • Regular attendance is an essential function.

  
  Knowledge of:

  • Principles and practices of payroll and personnel recordkeeping functions.
    
  • Laws, rules, regulations, and policies involving County and California Merit System Services personnel systems (if assigned to HSA).
    
  • Computerized systems for maintaining personnel and payroll data.
    
  • Modern office practices, procedures, and equipment, including filing methods and procedures.
    
  • Principles and practices of recruitment and selection in a Public Agency.
    
  • Applicable state and federal laws, regulations. Including EEO/Affirmative Action guidelines.
    
  • Methods of recruitment and examining.
    
  • FLSA, FMLA, ADA and other Federal and State laws and regulations.

  
  Ability to:

  • Perform a variety of complex support functions for personnel and payroll systems.
    
  • Maintain and update a computerized personnel and payroll database.
    
  • Understand, interpret, apply, and explain personnel, payroll, and recruitment and selection rules, regulations, policies, and procedures.
    
  • Gather data and prepares reports and make arithmetical calculations quickly and accurately.
    
  • Coordinate a variety of transactions between the Department, other County departments, and California Merit System Services, when applicable.
    
  • Establish and maintain cooperative working relationships.
    
  • Train staff in work procedures.
    
  • Perform a variety of analytical work, administrative support assignments.
    
  • Function under minimal supervision, exercising sound judgment in making independent decisions.
    
  • Reason logically.
    
  • Perform and document research in dealing with personnel issues.
    
  • Speak and write effectively and use correct English, spelling, grammar and punctuation.
    
  • Deal with difficult or upset staff and others in the course of work.

  
  
  HOLIDAYS & LEAVES
  VACATION
  
  10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours).
  
  SICK LEAVE
  
  0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.
  
  HOLIDAYS
  
  Twelve paid holidays annually plus two optional holidays.
  
  BEREAVEMENT LEAVE
  
  Five (5) regularly scheduled consecutive workdays.
  
  INSURANCE
  HEALTHINSURANCE
  Medical Insurance -Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units.

  • Anthem 500 EPO
  • Anthem 1500 EPO
  • Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
  • Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)

  Dental Insurance-Delta Dental

  • County pays 100% of the premium for employees and 50% for dependent(s)

  Vision Insurance- VSP

  • County pays 100% of the premium for employees and 50% for dependent(s)

  DISABILITY INSURANCE
  
  Management Disability Insurance - Unit 20 Unrepresented Management Levels A-E - 100% premium paid by employer
  
  LIFE INSURANCE
  
  County-paid Life and Accidental Death & Dismemberment Insurance

  • Unit 20 Unrepresented Management:
  • Level A & B $85,000
  • Level C $55,000
  • Level D & E $35,000

  Voluntary Term and Whole Life Insurance are available - premium paid by employee
  
  RETIREMENT
  DEFERRED COMPENSATION
  
  The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable.
  
  MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION
  
  The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount.
  
  EMPLOYEE PROGRAMS
  EMPLOYEEASSISTANCE PROGRAM (EAP)
  
  Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.
  
  EMPLOYEE TICKETS, COUPONS, and DISCOUNTS
  
  The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.
  
  THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.
  
  For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682
  
  Closing Date/Time: Continuous

• ABOUT THE COMPANY

  • 

  • Merced County

  • 209-385-7682

  Merced County, located in the heart of California's Central Valley, offers a unique blend of vibrant agricultural heritage and modern development. Known as the "Gateway to Yosemite," Merced County is surrounded by breathtaking natural beauty, including nearby national parks, lush farmlands, and scenic rivers. The county's strategic location provides easy access to major urban centers like San Francisco, Sacramento, and Fresno, making it an ideal hub for both business and leisure. With a diverse economy anchored by agriculture, education, healthcare, and manufacturing, Merced County offers ample opportunities for career growth and professional development. The presence of the University of California, Merced, further enhances the county's reputation as a center for innovation and research, attracting top talent and fostering a dynamic workforce.

  In addition to its economic strengths, Merced County boasts a high quality of life with a strong sense of community. Residents enjoy affordable housing, a lower cost of living compared to many other parts of California, and a family-friendly environment with excellent schools and recreational facilities. The county's rich cultural heritage is celebrated through numerous festivals, farmers' markets, and community events, creating a welcoming atmosphere for newcomers. With its combination of economic opportunity, educational excellence, and a supportive community, Merced County is not just a great place to work but also a wonderful place to live and thrive.

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