Type of Appointment: Full-Time, Management Personnel Plan (MPP I)
Work Hours: Monday - Friday, 8:00 am-5:00 pm
Recruitment Closing Date: Open Until Filled
About the Hiring Team Facilities Planning and Management (FP&M) serves as the lead organization for planning, developing, and maintaining the campus‘ natural and built environments in support of the university’s mission. The department seeks to preserve and enhance CPP’s history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, roads, infrastructure, landscaping and other physical improvements. As an advocate on behalf of the university and its auxiliaries, FP&M strives to provide facilities that meet scope, budget, operational needs and functional requirements. The workforce is culturally diverse and multilingual. Its composition includes full time staff throughout FP&M who are also earning their degrees and many whom have graduated from Cal Poly Pomona.
Key Responsibilities - Financial Oversight: Manage FP&M’s funds, programs, and projects, ensuring adherence to accounting principles and California State University (CSU) guidelines. Oversee the annual budget preparation and financial operations.
- Reporting & Compliance - Capital Projects: Coordinate fiscal reporting, payments for campus construction, and capital project control. Manage procurement card purchases and audit processes. Assist with finance and accounting for capital projects, ensuring alignment with CSU guidelines.
- Strategic Budgeting: Develop and maintain strategic budget models for all departments and funds within Facilities Planning & Management. Create and distribute monthly financial reports and review with management. Analyze and forecast department expenses for the current and upcoming fiscal years.
- Project Management: Oversee project closeouts and ensure reconciliation with the Chancellor’s Office. Stay current with bond procedures and capital accounting requirements.
- Consultation & Planning: Collaborate with leadership on strategic initiatives, financial plans, and operational goals. Provide financial analysis, projections, and reports to the Senior Associate Vice President and management team.
- Team Leadership: Lead and mentor a team of 4, promote a positive service-oriented environment, and manage performance evaluations. Implement improvements in work methods and develop performance standards.
- Liaison Duties: Serve as a point of contact for University Accounting Services, Budget Planning, Procurement Services, and other fiscal matters. Advise on fiscal procedures, and facilitate communication and resolution of concerns.
Minimum Qualifications: - Bachelor’s Degree in a related field (such as finance, accounting, business administration etc.) or any combination of education and experience needed to perform the position duties.
- Two (2) years of experience of progressively lead/supervisory/management of staff.
- Three (3) years related accounting, or financial experience (including reconciliations) and using online financial systems and databases, with exposure to a variety of funding sources and allocations.
- Five (5) years of progressively responsible technical, analytical, and administrative experience
- Excellent interpersonal skills, superior writing skills, and the ability to present informational matter to all levels of staff and management in the campus community.
Preferred Experience: - Graduate business degree
- Experience in a university business environment
Salary and Benefits Anticipated hiring range: $104,500 - $110,000 annually (commensurate with candidate's skills and qualifications).
Cal Poly Pomona offers a best-in-class benefits program, including health, dental, and vision insurance, retirement through CalPERS, and educational benefits for eligible employees.
This position enjoys fantastic time off benefits, including 15 paid holidays, 24 vacation days, and unlimited sick time accrual. See our benefits summary for additional information.
Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.
We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.
More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website .
Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ .
Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ .
Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .
Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml .
Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml .
Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ .
Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.
Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .
Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices .
Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .
Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.
Advertised: Jul 12 2024 Pacific Daylight Time
Applications close:Closing Date/Time:
