Job Summary The Buyer II has full procurement responsibility for a variety of diverse purchasing activities, which includes Procurement commodities of a technical and specialized nature and/or developing ordinary contracts, service agreements or leases. Items or services purchased may range from those acquired directly from the vendor/contractor with little or no modification to unique, scarce or custom-made items requiring creative development of original specifications, with minimal supervision or assistance. Resolution of conflicts between providers and end-users is an integral part of this position.
The Buyer II is expected to apply current specifications on all contracts and procurement documents regardless of complexity or technical content, as well as to develop specifications when none exists. Incumbent must possess skills to effectively work with requestors in developing specifications, which are cost-effective and not unduly restrictive in support of the campus community, consistent with industry best practices and in compliance with state, CSU, and University policies and regulations. While maintaining a focus on compliance Contracts and Procurement Services department also emphasizes a strong commitment to customer service.
Key Responsibilities - Review, prepare, source and analyze solicitation documents.
- Procure a wide variety of high-value supplies, services, materials and equipment on behalf of University requestors in a timely manner.
- Write specifications, solicit price quotations, develop list of qualified suppliers, perform product research, prepare delivery terms and other conditions for bidders, prepare timetables for competitive bid cycles, advertise bids, hold public openings of bids, and analyze bid responses. Analyze requisitions, quotes bids for compliance with purchasing criteria.
- Identify repetitive commodity buying patterns for possible university-wide contracts.
- Issue a broad range of contracts including, but not limited to, professional service agreements, leases, software-related agreements, and other miscellaneous campus contracts in accordance with CSU and ICSUAM guidelines.
- Prepare contracts to ensure that goods and services are delivered consistent with contract and bid specifications and negotiate routine terms and conditions according to the California State Statues and Codes.
- Development of specifications and/or evaluation criteria for bidding, service agreements, contracts, or leases.
- Coordinate the purchase of a widely varied and diverse selection of commodities.
- Develop and negotiate contracts and agreements for services and leases; award and prepare complex customized purchase orders, contracts, service agreements, or leases.
- Process change order requests for purchase orders, blanket orders, and service orders.
- Assist in researching procurement and contracting methodologies and in changes/implementations of policy and procedures as needed.
- Maintain knowledge of state laws, CSU policies, university policies, procedures, and performance standards including but not limited to ICSUAM 5000, ICSUAM 9000, and other topics as needed in procurement.
- Assist in the coordination and administration of campus training sessions including procurement training, rfp training, vendor outreach conferences, and other related sessions.
- Identify potential savings through proper execution of bid solicitations, review of Contractor requests for payment, risk evaluation, and avoidance.
Knowledge, Skills & Abilities - Thorough knowledge of: principles of purchasing and procurement policies, methods and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes
- General knowledge of contract development procedures and practices
- Ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements and leases
- Excellent oral and written communication skills
- Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications
- Ability to analyze bids and administer the bidding process
- Ability to keep financial records
- Excellent customer service and public relation skills
- Ability to demonstrate creativity in developing cost saving buying practices
- Ability to maintain currency regarding business trends and market changes
- Ability to establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the
- general public
- Ability to read and write clearly in English, comprehend and apply California State Statutes and Codes as well as contract language; perform
- product research; make comparisons of cost data
- Ability to use a computer
- Ability to communicate with constituents in a professional and respectful manner
Required Qualifications - Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
- Equivalent to two years purchasing experience at a level equivalent to Buyer I with background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements.
Preferred Qualifications - Equivalent to an undergraduate degree in business, marketing, accounting, finance or other related field. Additional experience, which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above, may be substituted for the required education on a year-for-year basis.
- Equivalent of two years of IT commodity purchasing experience in a University setting
Compensation Classification: Buyer II
Anticipated Hiring Range: $4,771/month - $5,100/month
CSU Salary Range: $4,313/month - $7,806/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .
Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
- Resume
- Letter of Interest
- List of References
All applicants must apply within the specified application period:
August 28, 2024 through September 12, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information University Personnel
jobs@sjsu.edu
408-924-2252
CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .
Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.
Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
Advertised: Aug 28 2024 Pacific Daylight Time
Applications close:Closing Date/Time:
