Job Summary Under the direction of the Operations Manager, the incumbent provides high-level support to the Parking & Transportation Services (PTS) front office. This includes delivering customer service, coordinating administrative support for all PTS departments, overseeing special projects, and supporting PTS promotional activities. Additionally, the incumbent directly supports the Director of PTS and the Parking Operations Manager.
Key Responsibilities - Coordinates day-to-day support for the Parking & Transportation Services department front office - Under the direction of the Operations Manager, the incumbent assists in coordinating the day-to-day operations for the front office in accordance with departmental procedures, which includes some general supervision of office student assistants.
- Coordinates administrative support for Parking & Transportation Department - Responsible for a wide range of sensitive and confidential administrative tasks usually associated with student, financial, and DMV records, including frequent communication and interaction with the campus community.
- Special projects - Independently research, survey, and create reports for the department to use in its decision-making process that directly impacts campus constituents and the community. Serves as point person for various department related projects.
Knowledge Skills and Abilities Seeking a candidate with excellent customer service skills and proficiency in customer operating systems, including Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft Teams. The ideal candidate will have strong interpersonal communication skills, enabling effective project coordination and meeting setup. Exceptional written communication skills and the ability to accurately enter data are essential. Organizational skills are crucial, as the candidate must be able to work independently, manage multiple priorities, and complete work assignments in a timely manner. The ability to establish and maintain effective working relationships, handle multiple priorities in a fast-paced environment, and safeguard confidential information is required. Experience with automated systems, particularly PeopleSoft, is preferred. The candidate should also demonstrate the ability to independently research problems and recommend appropriate solutions to the Operations Manager or Director of PTS. Additionally, the ability to supervise students is necessary.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience • Equivalent to five years of administrative support experience required.
• Previous experience working at a university preferred.
• BA degree preferred.
Physical Summary - Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Licenses / Certificates Valid CA Driver's License required.
• Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on University business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.
Department Parking & Transportation Services
Classification Administrative Support Coordinator II
Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
Hiring Range: The hiring range for this position is $4,058 - $4,326 per month commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 - $6,653 per month.
Benefits Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base 1.0 time-base, 40 hours per week.
Duration of Appointment This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .
Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Advertised: Sep 18 2024 Pacific Daylight Time
Applications close: Oct 02 2024 Pacific Daylight Time
Closing Date/Time:
