City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus seven (7) years of experience in a related field, including three (3) years of experience in a supervisory capacity. One (1) additional year of education may substitute for one (1) year of the required experience with a maximum substitution of three (3) years. Licenses or Certifications: None. Notes to Applicants Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held. If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. The responses to the supplemental questions inquiring about experience should be reflected on your application. Assessments: Assessment(s) may be administered as part of the interview process. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. Military / Veteran Interview Preference: Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference. Criminal Background Investigation: This position requires a criminal background investigation. Fair Labor Standards Act ( FLSA ) Classification: This position is classified as EXEMPT . Exempt employees are salaried and, except as provided, are not eligible for overtime compensation. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. Essential Employee: This position is an essential position. This means that the Top Candidate who, by virtue of their presence, specialized function or necessary skills, are essential to meeting the business or certain operational needs and are therefore required to report to duty. Please note that the Department may close the job posting at any time after seven (7) days. Pay Range $33.05 - $42.14 Hours Monday through Friday from 7:30 a.m. to 4:30 p.m. This position is Exempt. Hours may vary depending on work demands and business needs. Evening, weekend and holiday work may be required. Job Close Date 04/24/2024 Type of Posting External Department Building Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Varies by work location Preferred Qualifications Preferred Experience: Real Property Administrator ( RPA ), or the ability to obtain within 6 months of hire IFMA Certified Facility Manager ( CFM ), or the ability to obtain within 6 months of hire Facilities Management Administrator ( FMA ), or the ability to obtain within 6 months of hire Certified Property Manager ( CPM ), or the ability to obtain within 6 months of hire Certified Green Building Professional ( CGBP ), or the ability to obtain within 6 months of hire Leadership in Energy & Environmental Design ( LEED ) certification, or other green building professional credentials., or the ability to obtain within 6 months of hire The preferred qualifications for the position also include the following experience and indicated proficiencies: Professional facilities management experience. Budget development experience as it is related to the facilities field. Proficiency in Microsoft Word, Excel, and Outlook and PowerPoint. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Coordinates and supervises the activities of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning ( HVAC ), etc., involved in minor construction, building maintenance, and related activities as well as the activities of Building and Grounds (or Custodial) staff or program. Responds to occupant needs and ensures that administrative, building, technical, and custodial staff resolves problems. Ensures that all services provided to properties are in compliance with City of Austin ( COA ) and Building Services policies, procedures, regulations, contractual obligations, and standards. Conducts periodic property inspections, recommending and/or approving alterations, maintenance, and reconditioning. Contracts for and supervises vendor services as required. Serves as primary contact with occupant department specific points of contact (SPOCs) and Building Services senior management. Develops, controls, and monitors annual budgets for operating and capital expenses, forecasting management plans, and preparing monthly performance. Evaluates the effectiveness and efficiency of programs, properties, and projects. Develops and recommends short- and long-range plans. Coordinates activities with other divisions and sections. Fosters COA and departmental safety culture and enforces safety rules. Develops and establishes goals, priorities, and procedures. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of management and budgeting principals. Knowledge of maintenance operations. Knowledge of applicable legislation and legal requirements. Knowledge of financial terms and principles. Knowledge of advanced analytical and quantitative skills. Skill in personnel management. Skill in budget development and administration. Skill in developing and maintaining good working relationships with contractors, other City employees, and the general public. Skill in using applicable software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in oral and written communication. Ability to multitask and prioritize. Ability to provide efficient, timely, and courteous customer service. Ability to conduct advanced financial analysis. Ability to comprehend, analyze, and interpret complex documents. Ability to foster and develop systematic processes and continuous improvement principles. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include: Graduation from an accredited high school or equivalent, plus seven (7) years of experience in a related field, including three (3) years of experience in a supervisory capacity. One (1) additional year of education may substitute for one (1) year of the required experience with a maximum substitution of three (3) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * How many years of supervisory experience do you have? Less than 3 years 3 - 4 years 4 - 5 years More than 5 years * Please describe your professional facilities management experience. (Open Ended Question) * How many years of experience do you have coordinating building maintenance and operational activities? 0 - 2 Years 2 - 5 Years 5 - 8 Years More than 8 Years * Please describe your experience with sustainable building maintenance best practices using the U.S. Green Building Council's LEED rating system. (Open Ended Question) * Do you possess a Real Property Administrator, RPA designation? Yes No * Do you possess an IFMA Certified Facility Manager, CFM designation? Yes No * Do you possess a Facilities Management Administrator, FMA designation? Yes No * Do you possess a Certified Property Manager, CPM designation? Yes No * Please list any valid sustainability/green building certifications or professional credentials that you currently possess that are applicable to this position. (Open Ended Question) * Describe your experience as the point of contact for operations with the financial team during the budget development process. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Outlook? Basic: able to send/receive emails and schedule calendar items Intermediate: able to reply/forward email, use mail options to mark messages as confidential/high priority, set up read receipts, send meeting notices, set up task list Advanced: able to view calendar conflicts for multiple users, manage email/calendar for other users, set up rules and alerts, resend/recall emails No experience using Microsoft Outlook. * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word and Excel? I do not have experience with Microsoft Office Basic: create/edit simple documents, spreadsheet Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another None of the above * Which of the following best describes your experience with Microsoft PowerPoint? No Experience. Basic: edit/create simple presentations. Intermediate: create a variety of presentations, reformat individual slides, reformat document features such as color, font size and style of text. Advanced: create/edit complex, professional-quality presentations with transitions, integrate other Microsoft aspects such as tables, charts and graphics. * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
Apr 11, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus seven (7) years of experience in a related field, including three (3) years of experience in a supervisory capacity. One (1) additional year of education may substitute for one (1) year of the required experience with a maximum substitution of three (3) years. Licenses or Certifications: None. Notes to Applicants Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held. If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. The responses to the supplemental questions inquiring about experience should be reflected on your application. Assessments: Assessment(s) may be administered as part of the interview process. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. Military / Veteran Interview Preference: Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference. Criminal Background Investigation: This position requires a criminal background investigation. Fair Labor Standards Act ( FLSA ) Classification: This position is classified as EXEMPT . Exempt employees are salaried and, except as provided, are not eligible for overtime compensation. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. Essential Employee: This position is an essential position. This means that the Top Candidate who, by virtue of their presence, specialized function or necessary skills, are essential to meeting the business or certain operational needs and are therefore required to report to duty. Please note that the Department may close the job posting at any time after seven (7) days. Pay Range $33.05 - $42.14 Hours Monday through Friday from 7:30 a.m. to 4:30 p.m. This position is Exempt. Hours may vary depending on work demands and business needs. Evening, weekend and holiday work may be required. Job Close Date 04/24/2024 Type of Posting External Department Building Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Varies by work location Preferred Qualifications Preferred Experience: Real Property Administrator ( RPA ), or the ability to obtain within 6 months of hire IFMA Certified Facility Manager ( CFM ), or the ability to obtain within 6 months of hire Facilities Management Administrator ( FMA ), or the ability to obtain within 6 months of hire Certified Property Manager ( CPM ), or the ability to obtain within 6 months of hire Certified Green Building Professional ( CGBP ), or the ability to obtain within 6 months of hire Leadership in Energy & Environmental Design ( LEED ) certification, or other green building professional credentials., or the ability to obtain within 6 months of hire The preferred qualifications for the position also include the following experience and indicated proficiencies: Professional facilities management experience. Budget development experience as it is related to the facilities field. Proficiency in Microsoft Word, Excel, and Outlook and PowerPoint. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Coordinates and supervises the activities of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning ( HVAC ), etc., involved in minor construction, building maintenance, and related activities as well as the activities of Building and Grounds (or Custodial) staff or program. Responds to occupant needs and ensures that administrative, building, technical, and custodial staff resolves problems. Ensures that all services provided to properties are in compliance with City of Austin ( COA ) and Building Services policies, procedures, regulations, contractual obligations, and standards. Conducts periodic property inspections, recommending and/or approving alterations, maintenance, and reconditioning. Contracts for and supervises vendor services as required. Serves as primary contact with occupant department specific points of contact (SPOCs) and Building Services senior management. Develops, controls, and monitors annual budgets for operating and capital expenses, forecasting management plans, and preparing monthly performance. Evaluates the effectiveness and efficiency of programs, properties, and projects. Develops and recommends short- and long-range plans. Coordinates activities with other divisions and sections. Fosters COA and departmental safety culture and enforces safety rules. Develops and establishes goals, priorities, and procedures. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of management and budgeting principals. Knowledge of maintenance operations. Knowledge of applicable legislation and legal requirements. Knowledge of financial terms and principles. Knowledge of advanced analytical and quantitative skills. Skill in personnel management. Skill in budget development and administration. Skill in developing and maintaining good working relationships with contractors, other City employees, and the general public. Skill in using applicable software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in oral and written communication. Ability to multitask and prioritize. Ability to provide efficient, timely, and courteous customer service. Ability to conduct advanced financial analysis. Ability to comprehend, analyze, and interpret complex documents. Ability to foster and develop systematic processes and continuous improvement principles. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include: Graduation from an accredited high school or equivalent, plus seven (7) years of experience in a related field, including three (3) years of experience in a supervisory capacity. One (1) additional year of education may substitute for one (1) year of the required experience with a maximum substitution of three (3) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * How many years of supervisory experience do you have? Less than 3 years 3 - 4 years 4 - 5 years More than 5 years * Please describe your professional facilities management experience. (Open Ended Question) * How many years of experience do you have coordinating building maintenance and operational activities? 0 - 2 Years 2 - 5 Years 5 - 8 Years More than 8 Years * Please describe your experience with sustainable building maintenance best practices using the U.S. Green Building Council's LEED rating system. (Open Ended Question) * Do you possess a Real Property Administrator, RPA designation? Yes No * Do you possess an IFMA Certified Facility Manager, CFM designation? Yes No * Do you possess a Facilities Management Administrator, FMA designation? Yes No * Do you possess a Certified Property Manager, CPM designation? Yes No * Please list any valid sustainability/green building certifications or professional credentials that you currently possess that are applicable to this position. (Open Ended Question) * Describe your experience as the point of contact for operations with the financial team during the budget development process. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Outlook? Basic: able to send/receive emails and schedule calendar items Intermediate: able to reply/forward email, use mail options to mark messages as confidential/high priority, set up read receipts, send meeting notices, set up task list Advanced: able to view calendar conflicts for multiple users, manage email/calendar for other users, set up rules and alerts, resend/recall emails No experience using Microsoft Outlook. * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word and Excel? I do not have experience with Microsoft Office Basic: create/edit simple documents, spreadsheet Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another None of the above * Which of the following best describes your experience with Microsoft PowerPoint? No Experience. Basic: edit/create simple presentations. Intermediate: create a variety of presentations, reformat individual slides, reformat document features such as color, font size and style of text. Advanced: create/edit complex, professional-quality presentations with transitions, integrate other Microsoft aspects such as tables, charts and graphics. * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
City of Sacramento, CA
Sacramento, California, United States
THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED Application cut-off dates are Bi-Weekly: "the 15th and last day of each month". With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. This position, housed in the Department of Community Response, will focus on providing Sacramento’s residents with innovative services for persons in crisis, including but not limited to those experiencing homelessness. This role will involve outcome-driven management of vendor contracts supporting homelessness services to ensure effective service delivery and resource usage. This position will also involve developing and overseeing non-public safety alternative response teams that are dispatched to appropriate calls for service. IDEAL CANDIDATE STATEMENT The ideal candidate has a good understanding and preferably experience in the following areas: Overseeing housing and shelter programs, services and/or social services programs that relate to addressing homelessness. The Continuum of Care (CoC), the Homeless Management Information System (HMIS), and the Coordinated Access System (CAS). Managing and seeking out diverse funding streams to maintain and expand social service programs within the City. Emergency and Non-emergency public safety operations, including familiarity with the Incident Command System. Under limited direction, a Program Manager organizes and manages major programs or projects with a high degree of visibility and substantial citywide impact; supervises professional, technical, and clerical staff; coordinates administrative functions; and develops procedures, programs and methodologies. DISTINGUISHING CHARACTERISTICS This management level classification may be populated with multiple incumbents who exercise a broad range of authority over complex programs critical to a department’s mission. Responsibilities require work beyond typical program or project management work. Incumbents must exercise substantial innovation and leadership in developing and managing programs or projects. The Program Manager is distinguished from the lower classification of Program Specialist in that the Program Manager is responsible for administration and management of major complex programs and projects with high visibility and substantial citywide impact. This class is distinguished from that of Support Services Manager in that the latter class manages all internal support functions for a department and supports a board or commission. SUPERVISION RECEIVED AND EXERCISED Limited direction is provided by a department head or division manager. Supervision, on a regular basis, of three or more assigned staff positions is required to hold this classification. ESSENTIAL DUTIES AND RESPONSIBILITIES Organizes, coordinates, and manages one or more major programs or projects with high visability and citywide impact; coordinates administrative functions including budget preparation, financial management, contract administration, and personnel administration for the program. Develops procedures and methodologies within compliance requirements; interprets and applies existing policies to actual situations; coordinates development of work plans, selects and supervises staff; meets with staff to identify and resolve problems, assigns work activities, and evaluates work products. Serves as principal contact for the program/project; confers with department heads, division chiefs, members of professional staff, and other officials concerning programs, regulations, procedures, policies, etc.; represents the department in a variety of meetings involving program coordination or regulatory requirements; may serve on commissions or non-profit boards as part of program service delivery. Develops and maintains informational and statistical reports regarding program performance, goal attainment, and service levels; conducts customer service audits and delivers customer service training. Works with vendors and suppliers; writes RFP/RFQs, contracts, and grant applications; negotiates terms, conditions and performance standards. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be perfomed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of public administration, including governmental finance, budgeting, personnel administration, procurement methods. Methods and practices of modern office management. Advanced principles and practices of research, analysis, and technical report writing. Functions and missions of publicly appointed Boards or Commissions. Principles and practices of supervision. Advanced principles and practices of project/program development, management and administration. Principles and practices of supervision and training. Skill in: Collecting and analyzing large volumes of data and reaching a conclusion supported by the research. Building a consensus among parties with competing or conflicting interests. Supervising and motivating employees and generating department-wide cooperation in support of strategic goals and plans. Use of computers, computer applications, and software. Ability to: Prepare technical or analytical reports. Interpret and apply regulatory practices, rules, and policies to actual situations. Present ideas effectively, orally and in writing. Establish and maintain effective working relationships with people of diverse backgrounds. Meet deadlines in a highly political environment. Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity. Manage highly complex subject matter. Make program or project changes based on analysis of results, new legislation, or departmental changes. Exercise administrative supervision and direction over professional, technical, and clerical staff. EXPERIENCE AND EDUCATION Experience: Six years of professional level administrative and analytical experience including two years of which must be in the program area. -AND- Education: Graduation from an accredited four-year college or university with major coursework in business or public administration or a closely related field. Note: It is highly desirable the required years of professional-level experience be attained in a governmental jurisdiction. Substitution: A post-graduate degree may substitute for one year of the required professional level governmental administrative and analytical experience. PROOF OF EDUCATION Proof of education such as, but not limited to, university/college transcripts anddegrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut-off date; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received will be forwarded to the hiring department for review until the position is filled. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: Continuous
Mar 07, 2024
Full Time
THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED Application cut-off dates are Bi-Weekly: "the 15th and last day of each month". With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. This position, housed in the Department of Community Response, will focus on providing Sacramento’s residents with innovative services for persons in crisis, including but not limited to those experiencing homelessness. This role will involve outcome-driven management of vendor contracts supporting homelessness services to ensure effective service delivery and resource usage. This position will also involve developing and overseeing non-public safety alternative response teams that are dispatched to appropriate calls for service. IDEAL CANDIDATE STATEMENT The ideal candidate has a good understanding and preferably experience in the following areas: Overseeing housing and shelter programs, services and/or social services programs that relate to addressing homelessness. The Continuum of Care (CoC), the Homeless Management Information System (HMIS), and the Coordinated Access System (CAS). Managing and seeking out diverse funding streams to maintain and expand social service programs within the City. Emergency and Non-emergency public safety operations, including familiarity with the Incident Command System. Under limited direction, a Program Manager organizes and manages major programs or projects with a high degree of visibility and substantial citywide impact; supervises professional, technical, and clerical staff; coordinates administrative functions; and develops procedures, programs and methodologies. DISTINGUISHING CHARACTERISTICS This management level classification may be populated with multiple incumbents who exercise a broad range of authority over complex programs critical to a department’s mission. Responsibilities require work beyond typical program or project management work. Incumbents must exercise substantial innovation and leadership in developing and managing programs or projects. The Program Manager is distinguished from the lower classification of Program Specialist in that the Program Manager is responsible for administration and management of major complex programs and projects with high visibility and substantial citywide impact. This class is distinguished from that of Support Services Manager in that the latter class manages all internal support functions for a department and supports a board or commission. SUPERVISION RECEIVED AND EXERCISED Limited direction is provided by a department head or division manager. Supervision, on a regular basis, of three or more assigned staff positions is required to hold this classification. ESSENTIAL DUTIES AND RESPONSIBILITIES Organizes, coordinates, and manages one or more major programs or projects with high visability and citywide impact; coordinates administrative functions including budget preparation, financial management, contract administration, and personnel administration for the program. Develops procedures and methodologies within compliance requirements; interprets and applies existing policies to actual situations; coordinates development of work plans, selects and supervises staff; meets with staff to identify and resolve problems, assigns work activities, and evaluates work products. Serves as principal contact for the program/project; confers with department heads, division chiefs, members of professional staff, and other officials concerning programs, regulations, procedures, policies, etc.; represents the department in a variety of meetings involving program coordination or regulatory requirements; may serve on commissions or non-profit boards as part of program service delivery. Develops and maintains informational and statistical reports regarding program performance, goal attainment, and service levels; conducts customer service audits and delivers customer service training. Works with vendors and suppliers; writes RFP/RFQs, contracts, and grant applications; negotiates terms, conditions and performance standards. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be perfomed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of public administration, including governmental finance, budgeting, personnel administration, procurement methods. Methods and practices of modern office management. Advanced principles and practices of research, analysis, and technical report writing. Functions and missions of publicly appointed Boards or Commissions. Principles and practices of supervision. Advanced principles and practices of project/program development, management and administration. Principles and practices of supervision and training. Skill in: Collecting and analyzing large volumes of data and reaching a conclusion supported by the research. Building a consensus among parties with competing or conflicting interests. Supervising and motivating employees and generating department-wide cooperation in support of strategic goals and plans. Use of computers, computer applications, and software. Ability to: Prepare technical or analytical reports. Interpret and apply regulatory practices, rules, and policies to actual situations. Present ideas effectively, orally and in writing. Establish and maintain effective working relationships with people of diverse backgrounds. Meet deadlines in a highly political environment. Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity. Manage highly complex subject matter. Make program or project changes based on analysis of results, new legislation, or departmental changes. Exercise administrative supervision and direction over professional, technical, and clerical staff. EXPERIENCE AND EDUCATION Experience: Six years of professional level administrative and analytical experience including two years of which must be in the program area. -AND- Education: Graduation from an accredited four-year college or university with major coursework in business or public administration or a closely related field. Note: It is highly desirable the required years of professional-level experience be attained in a governmental jurisdiction. Substitution: A post-graduate degree may substitute for one year of the required professional level governmental administrative and analytical experience. PROOF OF EDUCATION Proof of education such as, but not limited to, university/college transcripts anddegrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut-off date; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received will be forwarded to the hiring department for review until the position is filled. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: Continuous
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Finance, Planning, or a field related to the job, plus five (5) years of experience conducting activities related to capital budgeting or planning initiatives two (2) of which were in a lead or /supervisory capacity A Master’s degree in a field related to Business Administration, Public Administration or related field plus three (3) years of experience Two (2) of which were in a lead or supervisory capacity may substitute for the required education and experience Licenses and Certifications Required: None. Notes to Applicants The Austin Transportation & Public Works Department ( TPW ) - Project Delivery Division ( PDD ) is seeking a full-time Program Manager to deliver a wide range of Capital Improvement Projects from the 2016, 2018 and 2020 Mobility Bonds in the areas of Bikeways, Vision Zero/Safety, Safe Routes to School, Transit Enhancement, and other TPW Divisions projects. TPW’s Project Delivery Division is responsible for leading and implementing projects from planning phase to construction. They manage projects from divisions such as Vision Zero initiatives for intersection improvements, street illumination, and signalization improvements. Other projects include Shared-Use Paths, bicycle paths and lanes, transit stops and lanes, and sidewalks. The Program Manager will lead and provide a work plan to TPW Divisions and Consultants to successfully deliver critical projects. A collaborative work culture with the other TPW Divisions is needed to achieve our goals, as well as a “getting it done” mentality. The ideal candidate is proficient in Project Management and experienced in the design of Transportation Projects. Knowledge in strategic and methodical planning, ability to communicate effectively, and experienced in managing multiple infrastructure projects from planning to construction. This position will work under general to limited supervision and has these primary responsibilities: Manage the planning, design, and construction roadway projects that repurpose existing roadway space to provide for safety and multimodal street operations. Management of project planning which include the coordination tracking, preparation of cost analysis, budgets, and schedules, negotiating and execution of project proposals, and monitoring performance with Mobility Bond goals. Problem solving, critical thinking skills, and knowledge of basic Civil Engineering or Transportation Engineering practices to efficiently solve issues in design and construction. Program management by overseeing projects related to multi-modal design and construction including working successfully with state and local governments agencies and departments. Coordination between TPW divisions for the implementation of the new Transportation Criteria Manual on projects that will meet the goals of Austin Strategic Mobility Plan ( ASMP ). Manage construction activities and be responsive to issues in the field Respond to inquiries from citizens, community stakeholders, commissions, boards, City Council and local agencies. View a video about the Austin Transportation and Public Works Department by clicking the following link: https://youtu.be/YZtsu93LCeY Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here! If the position you are applying for has the ability/opportunity to telework, we offer a hybrid schedule to work in office and remotely. APPLICANT - PLEASE READ THIS STATEMENT : Regarding your Application: A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Assessment: This position may require a skills assessment. Close Job Posting: Department may close the job posting at any time after 7 days. 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs. Video Conferencing Software Technology: Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews. Pay Range $41.70 - $54.21 Hours Monday through Friday; 8:00 a.m. to 5:00 p.m. *Hours may vary depending on departmental needs and initiatives Job Close Date 05/07/2024 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 901 S. MoPac Expressway, Austin TX 78746 Preferred Qualifications Preferred Experience: Experience in managing, planning, designing, and implementing a wide range of transportation multi-modal infrastructure projects. Experience managing public sector engineering projects, including large Capital Improvement Projects or Programs related to utility, transportation and multi- mobility infrastructure that are large and complex in nature. Experience in construction project management, contract management, monitoring, planning, budgeting and implementing a wide range of projects and programs. Experience in resource planning, budgeting, forecasting, developing quality controls and process improvements to fast-track implementation of variety of projects in a cost-effective manner. Experience with transportation planning and traffic engineering practices, principles, modeling tools, constructability methods, standard specifications and cost estimates. Knowledge of City of Austin design criteria and standard design manuals such as Transportation Criteria Manual, City of Austin Standard Details, Standard Specifications, TMUTCD and other relevant design documents and best practices. Experience working with NACTO’s Transit Street Design Guide, Urban Street Design Guide, Urban Bikeway Design Guide; AASHTO’s Guide for the Development of Bicycle Facilities and Guide for the Planning, Design, and Operation of Pedestrian Facilities; TMUTCD ; and relevant City / Capital Metro planning documents. Experience with communicating and presenting with internal and external stakeholders. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Advises the Division Manager, Department Director, and City Management on issues, opportunities, and status. Coordinates the development and implementation of comprehensive, integrated capital improvement plans that support City goals and priorities. Aligns departmental capital programs with the City’s Capital Improvement Plan and resolves issues as necessary. Monitors the implementation of the City and departmental Capital Improvement Plans. Conducts presentations and acts as representative for the division, department, City management, boards and commissions, and other stakeholders as appropriate. Coordinates and monitors the planning, development, and implementation of the City’s general obligation bond programs. Develops and evaluates plans scope, criteria, and timelines for a variety of projects and program activities. Develops policies and procedures. Collaborates with the Budget Office on program planning and budgeting. Provides technical assistance and advice to city management, departments, citizens and other stakeholders. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of modern methods, planning tools, and models, of fiscal or capital planning and capital budget. Knowledge of capital program finance, funding sources, budgeting, planning and strategies. Knowledge of the development of service-based user fees, capital markets and alternative financing strategies. Knowledge of information systems and their application. Knowledge of effective planning and coordination techniques. Knowledge of supervisory and management techniques. Knowledge of governmental fiscal policies and procedures Knowledge of office software systems Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in gathering, processing, analyzing, and presenting data Skill in effective oral and/or written communication to all levels of City management and the public Skill in anticipating and accurately predicting the results of alternate courses of action. Skill in resolving problems or situations. Skill in developing and compiling capital planning reports. Skill in the application of cost benefit analysis and other types of capital planning analysis methods. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Capital Improvement Program Manager position requires: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Finance, Planning, or a field related to the job, plus five (5) years of experience conducting activities related to capital budgeting or planning initiatives two (2) of which were in a lead or supervisory capacity. A Master's degree in a field related to Business Administration, Public Administration or related field plus three (3) years of experience Two (2) of which were in a lead or supervisory capacity may substitute for the required education and experience. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Briefly describe how you meet the minimum qualifications and educational requirements. (Open Ended Question) * How many years of experience do you have in Program/Project Management; in leading, planning/design and implementation of a wide range of Capital Improvement Projects and/or Programs? 0 to 3 years 4 to 5 years 6 to 7 years More than 7 years * Which best describes your experience in planning, budgeting, forecasting, and project process development improvements of transportation multi-modal or public infrastructure projects? None Some government or private sector experience Extensive government or private sector experience in a small to mid-size city. Extensive government or private sector experience government experience in a large city * How would you rate your public speaking and written technical communication experience with City officials, residents, public stakeholders, and local/regional transportation agencies? Experience in all 4 groups Experience in 3 of 4 Experience in 2 Experience in 1 None * All applicants applying for this job posting should submit a complete application; resumes submitted should mirror the completed application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application, not the resume or cover letter. Your application will be considered incomplete if your application and resume do not mirror and if your application states “see resume”. Do you understand these statements? Yes No * How did you hear about this opportunity? Example: Job board (please specify), Career Fair (please specify), 3rd party recruiting firm, etc. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Apr 24, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Finance, Planning, or a field related to the job, plus five (5) years of experience conducting activities related to capital budgeting or planning initiatives two (2) of which were in a lead or /supervisory capacity A Master’s degree in a field related to Business Administration, Public Administration or related field plus three (3) years of experience Two (2) of which were in a lead or supervisory capacity may substitute for the required education and experience Licenses and Certifications Required: None. Notes to Applicants The Austin Transportation & Public Works Department ( TPW ) - Project Delivery Division ( PDD ) is seeking a full-time Program Manager to deliver a wide range of Capital Improvement Projects from the 2016, 2018 and 2020 Mobility Bonds in the areas of Bikeways, Vision Zero/Safety, Safe Routes to School, Transit Enhancement, and other TPW Divisions projects. TPW’s Project Delivery Division is responsible for leading and implementing projects from planning phase to construction. They manage projects from divisions such as Vision Zero initiatives for intersection improvements, street illumination, and signalization improvements. Other projects include Shared-Use Paths, bicycle paths and lanes, transit stops and lanes, and sidewalks. The Program Manager will lead and provide a work plan to TPW Divisions and Consultants to successfully deliver critical projects. A collaborative work culture with the other TPW Divisions is needed to achieve our goals, as well as a “getting it done” mentality. The ideal candidate is proficient in Project Management and experienced in the design of Transportation Projects. Knowledge in strategic and methodical planning, ability to communicate effectively, and experienced in managing multiple infrastructure projects from planning to construction. This position will work under general to limited supervision and has these primary responsibilities: Manage the planning, design, and construction roadway projects that repurpose existing roadway space to provide for safety and multimodal street operations. Management of project planning which include the coordination tracking, preparation of cost analysis, budgets, and schedules, negotiating and execution of project proposals, and monitoring performance with Mobility Bond goals. Problem solving, critical thinking skills, and knowledge of basic Civil Engineering or Transportation Engineering practices to efficiently solve issues in design and construction. Program management by overseeing projects related to multi-modal design and construction including working successfully with state and local governments agencies and departments. Coordination between TPW divisions for the implementation of the new Transportation Criteria Manual on projects that will meet the goals of Austin Strategic Mobility Plan ( ASMP ). Manage construction activities and be responsive to issues in the field Respond to inquiries from citizens, community stakeholders, commissions, boards, City Council and local agencies. View a video about the Austin Transportation and Public Works Department by clicking the following link: https://youtu.be/YZtsu93LCeY Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here! If the position you are applying for has the ability/opportunity to telework, we offer a hybrid schedule to work in office and remotely. APPLICANT - PLEASE READ THIS STATEMENT : Regarding your Application: A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Assessment: This position may require a skills assessment. Close Job Posting: Department may close the job posting at any time after 7 days. 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs. Video Conferencing Software Technology: Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews. Pay Range $41.70 - $54.21 Hours Monday through Friday; 8:00 a.m. to 5:00 p.m. *Hours may vary depending on departmental needs and initiatives Job Close Date 05/07/2024 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 901 S. MoPac Expressway, Austin TX 78746 Preferred Qualifications Preferred Experience: Experience in managing, planning, designing, and implementing a wide range of transportation multi-modal infrastructure projects. Experience managing public sector engineering projects, including large Capital Improvement Projects or Programs related to utility, transportation and multi- mobility infrastructure that are large and complex in nature. Experience in construction project management, contract management, monitoring, planning, budgeting and implementing a wide range of projects and programs. Experience in resource planning, budgeting, forecasting, developing quality controls and process improvements to fast-track implementation of variety of projects in a cost-effective manner. Experience with transportation planning and traffic engineering practices, principles, modeling tools, constructability methods, standard specifications and cost estimates. Knowledge of City of Austin design criteria and standard design manuals such as Transportation Criteria Manual, City of Austin Standard Details, Standard Specifications, TMUTCD and other relevant design documents and best practices. Experience working with NACTO’s Transit Street Design Guide, Urban Street Design Guide, Urban Bikeway Design Guide; AASHTO’s Guide for the Development of Bicycle Facilities and Guide for the Planning, Design, and Operation of Pedestrian Facilities; TMUTCD ; and relevant City / Capital Metro planning documents. Experience with communicating and presenting with internal and external stakeholders. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Advises the Division Manager, Department Director, and City Management on issues, opportunities, and status. Coordinates the development and implementation of comprehensive, integrated capital improvement plans that support City goals and priorities. Aligns departmental capital programs with the City’s Capital Improvement Plan and resolves issues as necessary. Monitors the implementation of the City and departmental Capital Improvement Plans. Conducts presentations and acts as representative for the division, department, City management, boards and commissions, and other stakeholders as appropriate. Coordinates and monitors the planning, development, and implementation of the City’s general obligation bond programs. Develops and evaluates plans scope, criteria, and timelines for a variety of projects and program activities. Develops policies and procedures. Collaborates with the Budget Office on program planning and budgeting. Provides technical assistance and advice to city management, departments, citizens and other stakeholders. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of modern methods, planning tools, and models, of fiscal or capital planning and capital budget. Knowledge of capital program finance, funding sources, budgeting, planning and strategies. Knowledge of the development of service-based user fees, capital markets and alternative financing strategies. Knowledge of information systems and their application. Knowledge of effective planning and coordination techniques. Knowledge of supervisory and management techniques. Knowledge of governmental fiscal policies and procedures Knowledge of office software systems Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in gathering, processing, analyzing, and presenting data Skill in effective oral and/or written communication to all levels of City management and the public Skill in anticipating and accurately predicting the results of alternate courses of action. Skill in resolving problems or situations. Skill in developing and compiling capital planning reports. Skill in the application of cost benefit analysis and other types of capital planning analysis methods. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Capital Improvement Program Manager position requires: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Finance, Planning, or a field related to the job, plus five (5) years of experience conducting activities related to capital budgeting or planning initiatives two (2) of which were in a lead or supervisory capacity. A Master's degree in a field related to Business Administration, Public Administration or related field plus three (3) years of experience Two (2) of which were in a lead or supervisory capacity may substitute for the required education and experience. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Briefly describe how you meet the minimum qualifications and educational requirements. (Open Ended Question) * How many years of experience do you have in Program/Project Management; in leading, planning/design and implementation of a wide range of Capital Improvement Projects and/or Programs? 0 to 3 years 4 to 5 years 6 to 7 years More than 7 years * Which best describes your experience in planning, budgeting, forecasting, and project process development improvements of transportation multi-modal or public infrastructure projects? None Some government or private sector experience Extensive government or private sector experience in a small to mid-size city. Extensive government or private sector experience government experience in a large city * How would you rate your public speaking and written technical communication experience with City officials, residents, public stakeholders, and local/regional transportation agencies? Experience in all 4 groups Experience in 3 of 4 Experience in 2 Experience in 1 None * All applicants applying for this job posting should submit a complete application; resumes submitted should mirror the completed application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application, not the resume or cover letter. Your application will be considered incomplete if your application and resume do not mirror and if your application states “see resume”. Do you understand these statements? Yes No * How did you hear about this opportunity? Example: Job board (please specify), Career Fair (please specify), 3rd party recruiting firm, etc. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $4,922.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented University with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Office Coordinator performs duties under general supervision of the Associate Director, Housing Operations and Commercial Services and works independently to provide department office coordination and administrative support functions while providing excellent customer service. The incumbent coordinates various administrative services for the department including Housing front office reception/customer service, mailroom, procurement, and staff calendar scheduling. The Office Coordinator also provides lead work direction to student staff, support bay card printing and student assistant hiring-packet creation/dissemination, and lockouts. Independent judgment and initiative are expected and exercised during day-to-day operations. In addition, the incumbent provides a full range of support functions in support of the Housing and Residence Life program. Responsibilities Coordinate Housing Office Functions: Create a friendly and welcoming environment and set the office tone, meeting excellent customer service standards. Coordinate reception responsibilities for the Housing front office to assist current residents, prospective residents, campus partners, vendors, and other visitors. Ensure that the front office has sufficient coverage and operations run smoothly. Maintain an organized and tidy office work space at all times. Develop a system for maintaining cleanliness and organized resources at the Housing front office. Frequently check office supply stock and reorder supplies as needed. Coordinate with staff to send mass mail to residents. Maintain resident and departmental files in an organized fashion, ensuring confidential information is secured. Coordinate recruitment and hiring of student staff as needed in support of front desk operations. Provide lead work direction for front desk student staff. Provide training, scheduling, lead work direction, and evaluation for Lassen student staff. This includes troubleshooting open/missed shifts, planning, directing and evaluating the student staff according to the objectives established for the department. Coordinate department errand runs and mail distribution, ensuring they are done in a timely manner. This includes overseeing the logging/accountability of mail and packages to meet all federal and state laws as well as University and department policies and guidelines. Utilizes StarRez to assist residents in navigating the online contracting and maintenance processes. Ensure a supply of all department forms are available for staff and students. Respond to student and general inquiries made through email, phone, or video chat in a timely, professional and friendly manner with a focus on customer service. Responsible for obtaining, reconciling, and distributing payroll checks monthly to professional and student staff. This includes timesheet processing for student assistants, ensuring required approvals are obtained and information is accurate and submitted in a timely manner. Schedule appointments for Student Housing and Residential Life (SHRL) staff. Support department processes by tracking department form responses. Collect and report customer service patterns and feedback and make adjustments to operations when necessary. Schedule and provide housing tours. Coordinate the lock-out process. This includes but is not limited to key audits, lock changes/requests, maintaining records of lock-out and key processing requests. Track and check in/out of vendors, providing necessary access. Assist with staff onboarding by setting up office space with standard supplies. Assist with student staff onboarding by building and disseminating hiring packets and tracking the steps of the onboarding process. Meet with representatives from the Census Bureau to conduct a residential census. Update, print, and disseminate the department's directory. Liaison between residents and SHRL team. Keep supervisor apprised with community, resident and other issues affecting the Housing office. Coordinates Procurement: Serve as liaison for Housing with University procurement services. Purchase all Housing supplies. Administer the department purchasing program which includes reviewing requests, creates requisitions for purchased items and services. Transmit and prioritize approved purchase orders and supporting documents to both University Procurement and supplier. Track orders and confirm system lead times, delivery dates, and costs with Housing Analyst. Advise Housing analyst to ensure invoices are received in a timely manner and reconciled. Identify opportunities and implement actions to achieve maximum efficiency with procuring supplies and equipment. Contribute to consolidation, reduction, and rationalization of Housing’s supplier base. Keep daily records and work with accounts payable to pay vendors per University policy. Coordinate all recurring bills incurred by the department such as but not limited to: PG&E and Waste Management. Responsible for closing out all of the department's purchase orders. Maintain and update databases to ensure expenses are posted in a timely fashion and amounts are allocated appropriately to their respective accounts. Screen and audit P-Card reports to ensure expenses are being allocated against proper chartfields per department guidelines. Assist staff members in preparation of p-card reports and serve as a resource for questions regarding p-card policy updates and direct connection to University accounts payable department. Provide manager with explanation and assessment of p-card reports. This gives managers the ability to work with direct reports on proper use of chartfield strings. Assist staff in procuring retreat, large scale events, and special events. Assist staff in the planning, reservation and payment of transportation needs. Assist staff in securing travel advances and working with University travel agents. Responsible for training and program development of the procurement area within Housing. Monthly and Quarterly training are required to ensure the department is up to date on any department or University policies. Resident Mailroom Coordination: Coordinate all aspects of the residential mailroom processes. Respond to all mail delivery inquiries. Coordinate scheduling of student assistants to staff the mailroom. Coordinate deliveries with variety of carrier services Provide workflow of mail processes. Provide training, scheduling, and evaluation of student staff. Residential BayCard Coordination: Coordinate printing BayCards for residents. Responds to all inquiries regarding BayCard photos and printing. Ensures that paperwork is provided to the Building Services Coordinator. Other Duties and Support Functions: Develop liaison relationships with other University departments to coordinate efforts where appropriates. Serve on University committees as appropriate. Participate on Housing departmental task forces and committees as assigned. Serve as emergency back-up for other functional areas as needed. Review status of job tasks and responsibilities with supervisor and/or designee on a regular basis. Prepares and updates position calendar and procedures. Assist in documenting functional area policies and procedures and train department staff in their implementation. Assist with all aspects of transition, opening and closing periods as needed. Respond to inquiries within (two) 2 business days. Refer position specific inquiries to appropriate University and department personnel. Report any updates or pertinent issues that need addressing to a manager. Assist with residential advocacy and documenting through the CARE system. Performs other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Required Qualifications Excellent customer service skills. Ability to lead and provide direction to student staff. Detail-oriented and excellent organizational skills. Outstanding communication skills, both verbal and written. Ability to multitask, prioritize, and work under pressure and manage high volume work. Ability to adapt to the changing needs of the department. Basic understanding of accounts payable terms and practices. Ability to work effectively with vendors to procure supplies services. Computer literacy, including G-suite, Microsoft Office, Zoom/video chat, and departmental and campus software. Strong sense of discretion and professionalism. Problem-solving skills. Balance a student-centered approach with the operational needs of the department. High motivation and ability to work well without a high-level of supervision. Ability to create effective working relationships in a diverse community. Preferred Skills and Knowledge Experience working in higher education housing and residential life. Experience providing lead work direction/supervision to staff. Procurement experience. At least one year of experience working with college-aged students in a diverse community. At least one year of experience supervising desk operations or customer service initiatives Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the University's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. . Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 22 2024 Pacific Daylight Time Applications close: Aug 22 2024 Pacific Daylight Time Closing Date/Time:
Apr 23, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $4,922.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented University with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Office Coordinator performs duties under general supervision of the Associate Director, Housing Operations and Commercial Services and works independently to provide department office coordination and administrative support functions while providing excellent customer service. The incumbent coordinates various administrative services for the department including Housing front office reception/customer service, mailroom, procurement, and staff calendar scheduling. The Office Coordinator also provides lead work direction to student staff, support bay card printing and student assistant hiring-packet creation/dissemination, and lockouts. Independent judgment and initiative are expected and exercised during day-to-day operations. In addition, the incumbent provides a full range of support functions in support of the Housing and Residence Life program. Responsibilities Coordinate Housing Office Functions: Create a friendly and welcoming environment and set the office tone, meeting excellent customer service standards. Coordinate reception responsibilities for the Housing front office to assist current residents, prospective residents, campus partners, vendors, and other visitors. Ensure that the front office has sufficient coverage and operations run smoothly. Maintain an organized and tidy office work space at all times. Develop a system for maintaining cleanliness and organized resources at the Housing front office. Frequently check office supply stock and reorder supplies as needed. Coordinate with staff to send mass mail to residents. Maintain resident and departmental files in an organized fashion, ensuring confidential information is secured. Coordinate recruitment and hiring of student staff as needed in support of front desk operations. Provide lead work direction for front desk student staff. Provide training, scheduling, lead work direction, and evaluation for Lassen student staff. This includes troubleshooting open/missed shifts, planning, directing and evaluating the student staff according to the objectives established for the department. Coordinate department errand runs and mail distribution, ensuring they are done in a timely manner. This includes overseeing the logging/accountability of mail and packages to meet all federal and state laws as well as University and department policies and guidelines. Utilizes StarRez to assist residents in navigating the online contracting and maintenance processes. Ensure a supply of all department forms are available for staff and students. Respond to student and general inquiries made through email, phone, or video chat in a timely, professional and friendly manner with a focus on customer service. Responsible for obtaining, reconciling, and distributing payroll checks monthly to professional and student staff. This includes timesheet processing for student assistants, ensuring required approvals are obtained and information is accurate and submitted in a timely manner. Schedule appointments for Student Housing and Residential Life (SHRL) staff. Support department processes by tracking department form responses. Collect and report customer service patterns and feedback and make adjustments to operations when necessary. Schedule and provide housing tours. Coordinate the lock-out process. This includes but is not limited to key audits, lock changes/requests, maintaining records of lock-out and key processing requests. Track and check in/out of vendors, providing necessary access. Assist with staff onboarding by setting up office space with standard supplies. Assist with student staff onboarding by building and disseminating hiring packets and tracking the steps of the onboarding process. Meet with representatives from the Census Bureau to conduct a residential census. Update, print, and disseminate the department's directory. Liaison between residents and SHRL team. Keep supervisor apprised with community, resident and other issues affecting the Housing office. Coordinates Procurement: Serve as liaison for Housing with University procurement services. Purchase all Housing supplies. Administer the department purchasing program which includes reviewing requests, creates requisitions for purchased items and services. Transmit and prioritize approved purchase orders and supporting documents to both University Procurement and supplier. Track orders and confirm system lead times, delivery dates, and costs with Housing Analyst. Advise Housing analyst to ensure invoices are received in a timely manner and reconciled. Identify opportunities and implement actions to achieve maximum efficiency with procuring supplies and equipment. Contribute to consolidation, reduction, and rationalization of Housing’s supplier base. Keep daily records and work with accounts payable to pay vendors per University policy. Coordinate all recurring bills incurred by the department such as but not limited to: PG&E and Waste Management. Responsible for closing out all of the department's purchase orders. Maintain and update databases to ensure expenses are posted in a timely fashion and amounts are allocated appropriately to their respective accounts. Screen and audit P-Card reports to ensure expenses are being allocated against proper chartfields per department guidelines. Assist staff members in preparation of p-card reports and serve as a resource for questions regarding p-card policy updates and direct connection to University accounts payable department. Provide manager with explanation and assessment of p-card reports. This gives managers the ability to work with direct reports on proper use of chartfield strings. Assist staff in procuring retreat, large scale events, and special events. Assist staff in the planning, reservation and payment of transportation needs. Assist staff in securing travel advances and working with University travel agents. Responsible for training and program development of the procurement area within Housing. Monthly and Quarterly training are required to ensure the department is up to date on any department or University policies. Resident Mailroom Coordination: Coordinate all aspects of the residential mailroom processes. Respond to all mail delivery inquiries. Coordinate scheduling of student assistants to staff the mailroom. Coordinate deliveries with variety of carrier services Provide workflow of mail processes. Provide training, scheduling, and evaluation of student staff. Residential BayCard Coordination: Coordinate printing BayCards for residents. Responds to all inquiries regarding BayCard photos and printing. Ensures that paperwork is provided to the Building Services Coordinator. Other Duties and Support Functions: Develop liaison relationships with other University departments to coordinate efforts where appropriates. Serve on University committees as appropriate. Participate on Housing departmental task forces and committees as assigned. Serve as emergency back-up for other functional areas as needed. Review status of job tasks and responsibilities with supervisor and/or designee on a regular basis. Prepares and updates position calendar and procedures. Assist in documenting functional area policies and procedures and train department staff in their implementation. Assist with all aspects of transition, opening and closing periods as needed. Respond to inquiries within (two) 2 business days. Refer position specific inquiries to appropriate University and department personnel. Report any updates or pertinent issues that need addressing to a manager. Assist with residential advocacy and documenting through the CARE system. Performs other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Required Qualifications Excellent customer service skills. Ability to lead and provide direction to student staff. Detail-oriented and excellent organizational skills. Outstanding communication skills, both verbal and written. Ability to multitask, prioritize, and work under pressure and manage high volume work. Ability to adapt to the changing needs of the department. Basic understanding of accounts payable terms and practices. Ability to work effectively with vendors to procure supplies services. Computer literacy, including G-suite, Microsoft Office, Zoom/video chat, and departmental and campus software. Strong sense of discretion and professionalism. Problem-solving skills. Balance a student-centered approach with the operational needs of the department. High motivation and ability to work well without a high-level of supervision. Ability to create effective working relationships in a diverse community. Preferred Skills and Knowledge Experience working in higher education housing and residential life. Experience providing lead work direction/supervision to staff. Procurement experience. At least one year of experience working with college-aged students in a diverse community. At least one year of experience supervising desk operations or customer service initiatives Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the University's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. . Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 22 2024 Pacific Daylight Time Applications close: Aug 22 2024 Pacific Daylight Time Closing Date/Time:
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Licenses and Certifications Required: None. Notes to Applicants POSITION OVERVIEW : The purpose of this position is to manage, design & implement of projects from beginning to completion. This position will manage the design, development, and implementation of projects to include, but not limited to, gathering and defining the project requirements; obtains staffing requirements; and forms projected teams. The duties will include managing the selection process and administers consultant services, including negotiating contract terms and fees by negotiating contracts. This position will develop short- and long-range plans for future to ongoing projects, including estimating timelines for start-up and completion of projects. This position will manage, monitor and review contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates. This position will suggest and implement management solutions to address new or ongoing challenges faced by the City organization. On regular basis this position will manage the performance of professional staff in work involving organizational structure review and operations research and related work reviewing departments, divisions, and programs. This position will require to coordinate and prepare reports and correspondence in response to requests for information from City Manager’s Office and other entities. This position will require to work with other Project Managers collaboratively ASSESSMENT : A skills assessment will be required for this position. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. APPLICATION INFORMATION : A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. CRIMINAL HISTORY BACKGROUND CHECK : Top candidate will be subject to a minimum 10-year criminal background check and security threat assessment. LANGUAGE : Must have the ability to read, write, and fluently speak in English. WORK HOURS : Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work ON- CALL / CALL BACK RESPONSIBILITIES : Position may require on-call or call back responsibilities. DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS Pay Range $38.97 - $50.67 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Hours may change depending on departmental needs. Work hours may include after hours, holidays, and weekend work. Job Close Date 05/20/2024 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Bergstrom International Airport Preferred Qualifications Preferred Experience: Experience Management Processes and Phases Project Management Techniques (Work Breakdown Structure, Procurement, Program Evaluation and Review Techniques ( PERT ) etc. Experience in managing project alternative delivery process ( CMAR , D-B, JOC , Competitive Sealed proposal) PMP certification or Registered Architect or PE or CCM or the ability to obtain within six (6) months of employment. Experience in managing large CIP projects. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages the design, development, and implementation of projects to include, but not limited to, gathering and defining the project requirements; obtains staffing requirements; and forms projected teams. Manages the selection process and administers consultant services, including negotiating contract terms and fees by negotiating the contract, approving the consultant’s product, approving payment to consultant, initiating poor performance remedies, etc. Develops short- and long-range plans for future to ongoing projects, including estimating timelines for start-up and completion of projects. Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates. Coordinates and prepares reports and correspondence in response to requests for information from City Manager’s Office, Mayor, and City Council Offices; prepares City Council agenda material such as ordinance memorandums and presentations. Prepares and delivers presentations to the City Manager, management team, and department directors. Suggests and implements management solutions to address new or ongoing challenges faced by the City organization. Manages the performance of professional staff in work involving organizational structure review and operations research and related work reviewing departments, divisions, and programs. Assists in planning, directing, and coordinating, through subordinate level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures. Provides technical advice and assistance to City management, field personnel, contractors, etc. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership and/or supervision to assigned employees or project management. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of laws, rules, regulations, and codes associate project assignment. Knowledge of project accounting and methodologies and the principles, methods, and practices of project management. Knowledge of design principles, practices, procedures, and estimating techniques. Knowledge of budget policies and principles. Knowledge of contract policies and procedures. Skill in adapting, interpreting, and applying guidelines and standards. Skill in establishing and maintaining positive relationships with internal and external customers. Skill in using available applicable software packages. Skill in evaluating contract agreements. Skill in negotiating with various audiences to accomplish objectives. Skill in written and oral communications including public presentations. Skill in completing projects within the required scheduling. Ability to make prompt decisions and develop new and relative ideas for providing a quality product and quality customer service with little or no supervision. Ability to perform all facets of projects with little or no supervision. Ability to plan, execute, and control a project (establishing realistic estimates and reporting metrics). Ability to assess and analyze project risks and exposures, identify options and alternatives, make decisions, and implement corrective actions. Ability to exercise sound judgment, tact, and diplomacy in all public contacts. Ability to resolve conflicts and difficult situations. Ability to communicate in oral or written format to a variety of audiences. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Do you meet this requirement? Yes No * Please describe your experience managing processes and phases. (Open Ended Question) * Please describe your Project Management Techniques (Open Ended Question) * Please describe your experience managing project alternative delivery processes. (Open Ended Question) * Please describe your experience in managing large CIP projects. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment * Were you referred to this opportunity by a current Aviation employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Apr 18, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Licenses and Certifications Required: None. Notes to Applicants POSITION OVERVIEW : The purpose of this position is to manage, design & implement of projects from beginning to completion. This position will manage the design, development, and implementation of projects to include, but not limited to, gathering and defining the project requirements; obtains staffing requirements; and forms projected teams. The duties will include managing the selection process and administers consultant services, including negotiating contract terms and fees by negotiating contracts. This position will develop short- and long-range plans for future to ongoing projects, including estimating timelines for start-up and completion of projects. This position will manage, monitor and review contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates. This position will suggest and implement management solutions to address new or ongoing challenges faced by the City organization. On regular basis this position will manage the performance of professional staff in work involving organizational structure review and operations research and related work reviewing departments, divisions, and programs. This position will require to coordinate and prepare reports and correspondence in response to requests for information from City Manager’s Office and other entities. This position will require to work with other Project Managers collaboratively ASSESSMENT : A skills assessment will be required for this position. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. APPLICATION INFORMATION : A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. CRIMINAL HISTORY BACKGROUND CHECK : Top candidate will be subject to a minimum 10-year criminal background check and security threat assessment. LANGUAGE : Must have the ability to read, write, and fluently speak in English. WORK HOURS : Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work ON- CALL / CALL BACK RESPONSIBILITIES : Position may require on-call or call back responsibilities. DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS Pay Range $38.97 - $50.67 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Hours may change depending on departmental needs. Work hours may include after hours, holidays, and weekend work. Job Close Date 05/20/2024 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Bergstrom International Airport Preferred Qualifications Preferred Experience: Experience Management Processes and Phases Project Management Techniques (Work Breakdown Structure, Procurement, Program Evaluation and Review Techniques ( PERT ) etc. Experience in managing project alternative delivery process ( CMAR , D-B, JOC , Competitive Sealed proposal) PMP certification or Registered Architect or PE or CCM or the ability to obtain within six (6) months of employment. Experience in managing large CIP projects. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages the design, development, and implementation of projects to include, but not limited to, gathering and defining the project requirements; obtains staffing requirements; and forms projected teams. Manages the selection process and administers consultant services, including negotiating contract terms and fees by negotiating the contract, approving the consultant’s product, approving payment to consultant, initiating poor performance remedies, etc. Develops short- and long-range plans for future to ongoing projects, including estimating timelines for start-up and completion of projects. Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates. Coordinates and prepares reports and correspondence in response to requests for information from City Manager’s Office, Mayor, and City Council Offices; prepares City Council agenda material such as ordinance memorandums and presentations. Prepares and delivers presentations to the City Manager, management team, and department directors. Suggests and implements management solutions to address new or ongoing challenges faced by the City organization. Manages the performance of professional staff in work involving organizational structure review and operations research and related work reviewing departments, divisions, and programs. Assists in planning, directing, and coordinating, through subordinate level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures. Provides technical advice and assistance to City management, field personnel, contractors, etc. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership and/or supervision to assigned employees or project management. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of laws, rules, regulations, and codes associate project assignment. Knowledge of project accounting and methodologies and the principles, methods, and practices of project management. Knowledge of design principles, practices, procedures, and estimating techniques. Knowledge of budget policies and principles. Knowledge of contract policies and procedures. Skill in adapting, interpreting, and applying guidelines and standards. Skill in establishing and maintaining positive relationships with internal and external customers. Skill in using available applicable software packages. Skill in evaluating contract agreements. Skill in negotiating with various audiences to accomplish objectives. Skill in written and oral communications including public presentations. Skill in completing projects within the required scheduling. Ability to make prompt decisions and develop new and relative ideas for providing a quality product and quality customer service with little or no supervision. Ability to perform all facets of projects with little or no supervision. Ability to plan, execute, and control a project (establishing realistic estimates and reporting metrics). Ability to assess and analyze project risks and exposures, identify options and alternatives, make decisions, and implement corrective actions. Ability to exercise sound judgment, tact, and diplomacy in all public contacts. Ability to resolve conflicts and difficult situations. Ability to communicate in oral or written format to a variety of audiences. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Do you meet this requirement? Yes No * Please describe your experience managing processes and phases. (Open Ended Question) * Please describe your Project Management Techniques (Open Ended Question) * Please describe your experience managing project alternative delivery processes. (Open Ended Question) * Please describe your experience in managing large CIP projects. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment * Were you referred to this opportunity by a current Aviation employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 4/18/2024, 5/2/2024 (Final) Under general direction, directs, manages, supervises, and coordinates the activities and operations of assigned unit, including performing and directing a wide variety of the most complex program management, project management, project planning and policy, legislative and regulatory analysis and advocacy work related to environmental issues and other topics that may impact the Sanitation District; and coordinates assigned activities with other divisions, departments, outside agencies, and the general public. For more information, view the Environmental Legislative & Regulatory Affairs Manager Recruitment Brochure Examples of Knowledge and Abilities Knowledge Of : Principles and practices of management and organizational theory, including planning, organizational design, business finance, business development, project management, and organizational effectiveness Principles and practices of supervision, discipline, leadership, mentoring, and training Applicable federal, state, and local laws, codes, and regulations Operational characteristics, services, and activities of assigned programs and functions Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Principles of environmental ecology Principles of environmental compliance assurance Effects of waste material on water quality and land quality and the interactions of waste with the environment Principles and practices of scientific and technical problem solving Principles and methods of program development, project management, and program/project analysis and evaluation Team dynamics and team building Principles and practices of facilitation, negotiation, and mediation Principles and practices of contract preparation, negotiation, and administration Mathematical compilation and analysis Ability To : Select, supervise, train, and evaluate staff Plan, coordinate, assign, and review the work of subordinate staff Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities, and meet critical deadlines Develop, monitor, and interpret budgets and other financial documents Plan, manage, and complete complex work assignments Develop and maintain cooperative, effective working relationships with others Communicate clearly and concisely, both verbally and in writing Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met Influence and persuade others to take a desired action and/or direction Interpret and summarize a variety of data and information Exercise discretion and maintain confidentiality of information Plan, organize, manage, and participate in complex or sensitive work projects and issues Analyze complex technical, policy, and management issues, and recommend alternative solutions Interpret technical and scientific research work and make a detailed analysis Communicate, verbally and in writing, scientific and technical terminology in general terms understandable to the general public Establish, monitor, and control projects and schedules to meet goals and objectives Manage, direct, and organize the collection of environmental data and information, and make effective decisions and recommend appropriate solutions Recognize problems, analyze and evaluate complex environmental data; develop recommendations or solutions and take appropriate action Review, analyze, and interpret the impact of proposed and adopted legislation and regulations and recommend effective courses of action Manage the development and presentation of scientific studies and reports Locate, research, interpret, and apply environmental laws and regulations Analyze complex environmental compliance problems, make statistical inferences from complex data, and develop recommendations or solutions Interpret a wide scope of complex and difficult studies, reports, and projects related to environmental compliance, monitoring, regulation, and research Respond effectively and tactfully to hostility, confusion, or concerns expressed by others Effectively represent the department in contacts and relationships with the public, local business community, and other government agencies Employment Qualifications Minimum Qualifications : Six years of paid full-time experience performing project management, program management, advocacy, or legislative and regulatory research and analysis for environmental issues. Two years of this experience must have been in a supervisory role. AND Bachelor’s Degree, or higher, from an accredited college or university in Physical Science, Natural Science, Environmental Science, Civil Engineering, Environmental Engineering, Project Management, or other field closely related to the intent of the class. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. GENERAL QUALIFICATIONS Criminal History and Background Checks : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Physical Requirements : Positions in this class require the incumbent(s) to be able to: Sit for extended periods, frequently stand and walk. Have manual dexterity and eye-hand coordination, to be able to use a variety of office equipment such as computers, telephones, calculators, copiers, and drafting equipment. Have corrected vision in order to review reports and technical documents and perform other essential functions of the job. Occasionally walk on uneven terrain at construction sites, etc. Individuals who do not meet this (these) requirement(s) due to disability will be reviewed on a case-by-case basis. Probationary Period : The probationary period for this classification is Six (6) months . Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 5/2/2024 5:00 PM Pacific
Apr 05, 2024
The Position Come join one of Forbes Magazine's Best Employers! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 4/18/2024, 5/2/2024 (Final) Under general direction, directs, manages, supervises, and coordinates the activities and operations of assigned unit, including performing and directing a wide variety of the most complex program management, project management, project planning and policy, legislative and regulatory analysis and advocacy work related to environmental issues and other topics that may impact the Sanitation District; and coordinates assigned activities with other divisions, departments, outside agencies, and the general public. For more information, view the Environmental Legislative & Regulatory Affairs Manager Recruitment Brochure Examples of Knowledge and Abilities Knowledge Of : Principles and practices of management and organizational theory, including planning, organizational design, business finance, business development, project management, and organizational effectiveness Principles and practices of supervision, discipline, leadership, mentoring, and training Applicable federal, state, and local laws, codes, and regulations Operational characteristics, services, and activities of assigned programs and functions Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Principles of environmental ecology Principles of environmental compliance assurance Effects of waste material on water quality and land quality and the interactions of waste with the environment Principles and practices of scientific and technical problem solving Principles and methods of program development, project management, and program/project analysis and evaluation Team dynamics and team building Principles and practices of facilitation, negotiation, and mediation Principles and practices of contract preparation, negotiation, and administration Mathematical compilation and analysis Ability To : Select, supervise, train, and evaluate staff Plan, coordinate, assign, and review the work of subordinate staff Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities, and meet critical deadlines Develop, monitor, and interpret budgets and other financial documents Plan, manage, and complete complex work assignments Develop and maintain cooperative, effective working relationships with others Communicate clearly and concisely, both verbally and in writing Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met Influence and persuade others to take a desired action and/or direction Interpret and summarize a variety of data and information Exercise discretion and maintain confidentiality of information Plan, organize, manage, and participate in complex or sensitive work projects and issues Analyze complex technical, policy, and management issues, and recommend alternative solutions Interpret technical and scientific research work and make a detailed analysis Communicate, verbally and in writing, scientific and technical terminology in general terms understandable to the general public Establish, monitor, and control projects and schedules to meet goals and objectives Manage, direct, and organize the collection of environmental data and information, and make effective decisions and recommend appropriate solutions Recognize problems, analyze and evaluate complex environmental data; develop recommendations or solutions and take appropriate action Review, analyze, and interpret the impact of proposed and adopted legislation and regulations and recommend effective courses of action Manage the development and presentation of scientific studies and reports Locate, research, interpret, and apply environmental laws and regulations Analyze complex environmental compliance problems, make statistical inferences from complex data, and develop recommendations or solutions Interpret a wide scope of complex and difficult studies, reports, and projects related to environmental compliance, monitoring, regulation, and research Respond effectively and tactfully to hostility, confusion, or concerns expressed by others Effectively represent the department in contacts and relationships with the public, local business community, and other government agencies Employment Qualifications Minimum Qualifications : Six years of paid full-time experience performing project management, program management, advocacy, or legislative and regulatory research and analysis for environmental issues. Two years of this experience must have been in a supervisory role. AND Bachelor’s Degree, or higher, from an accredited college or university in Physical Science, Natural Science, Environmental Science, Civil Engineering, Environmental Engineering, Project Management, or other field closely related to the intent of the class. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. GENERAL QUALIFICATIONS Criminal History and Background Checks : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Physical Requirements : Positions in this class require the incumbent(s) to be able to: Sit for extended periods, frequently stand and walk. Have manual dexterity and eye-hand coordination, to be able to use a variety of office equipment such as computers, telephones, calculators, copiers, and drafting equipment. Have corrected vision in order to review reports and technical documents and perform other essential functions of the job. Occasionally walk on uneven terrain at construction sites, etc. Individuals who do not meet this (these) requirement(s) due to disability will be reviewed on a case-by-case basis. Probationary Period : The probationary period for this classification is Six (6) months . Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 5/2/2024 5:00 PM Pacific
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate $159,361.00 / annually (Minimum) - $241,433.00 / annually (Maximum) (Non-represented Payband 12) Starting negotiable salary will be between $199,000 - $214,000 (commensurate with education and experience). Report To General Manager Current Assignment This position plans, directs, manages and oversees the activities and operations of The Office of Civil Rights (OCR). OCR serves a governance role at the District for equity programs and state and federal compliance. OCR's major obligations at the District focuses on the following state and federal regulations and/or programs: Title VI and Title VII of the Civil Rights Act of 1964, California Labor Code, Davis-Bacon and Related Acts, Equal Employment Opportunity (EEO), Environmental Justice (EJ), Disadvantaged Business Enterprise (DBE), Small Business and Non-Discrimination Program for Subcontracting. OCR is comprised of three divisions that support these responsibilities: Workforce and Policy Compliance, Contract and Labor Compliance, and Economic Opportunity Policies and Programs. The incumbent will provide highly complex support and information to the General Manager. Collaboration, neutrality, and problem-solving, and effective and accurate communication are essential to this position. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Examples of Duties Assumes full management responsibility for all department services and activities including equal employment opportunity compliance, disadvantaged business enterprise program and contract compliance; recommends and administers policies and procedures. Manages the development and implementation of departmental goals, objectives, policies and priorities for each assigned service area. Manages the ongoing improvement and development of District programs. Establishes, within District policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. Plans, directs and coordinates, through subordinate level staff, the Office of Civil Rights' work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems. Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes. Monitors internal grievances and external complaints regarding potential discrimination; directs the conduct of complaint investigations; develops and reviews reports of findings; approves major recommendations for resolutions. Monitors developments and legislation related to assigned areas of responsibility; evaluates impact upon District operations; recommends and implements policy and procedural improvements. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Operates a comprehensive civil rights and equity program; serves as BART liaison officer for equity programs. Oversees and participates in the development and administration of the department budget; approves the forecast of funds needed for staffing, equipment, materials and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary. Explains, justifies and defends department programs, policies and activities; negotiates and resolves sensitive and controversial issues. Represents the Office of Civil Rights to the Board of Directors, other departments, elected officials and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations. Provides staff assistance to the Executive Manager, Transit System Compliance; participates on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence. Attends and participates in professional group meetings; stays abreast of new trends and innovations related to disadvantaged business enterprise and equal opportunity matters; evaluates their impact upon District operations. Responds to and resolves difficult and sensitive citizen inquiries and complaints. Minimum Qualifications Education : Possession of a bachelor's degree in Business Administration, Public Administration, or a closely related field from an accredited college or university. Experience: The equivalent of seven (7) years of full-time professional verifiable experience in civil rights program management experience or a closely related field, which must have included three (3) years of management-level experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Related Federal, State and local laws, codes and regulations Operations of a comprehensive civil rights program including equal employment opportunity, and/or disadvantaged business enterprise programs Principles and practices of policy analysis, development, and administration Principles and practices of program development and administration Principles and practices of budget preparation and administration Principles of supervision, training and performance evaluation Performance and process analysis improvement Equity and compliance programs, practices, and implementation Skill/ Ability in : Managing a comprehensive equal employment opportunity, and/or disadvantaged business enterprise program Interpreting and applying applicable Federal, State and local policies, laws and regulations Communicating clearly and concisely, both orally and in writing Preparing and administering large and complex budgets Identifying and responding to sensitive community and organizational issues, concerns and needs Analyzing and assessing policies and operational needs and making appropriate adjustments Planning, organizing, directing and coordinating the work of lower-level staff Developing and administering departmental goals, objectives and procedures Selecting, supervising, training and evaluating staff Delegating authority and responsibility Researching, analyzing and evaluating new service delivery methods and techniques Preparing clear and concise administrative and financial reports Establishing and maintaining effective working relationships with those contacted in the course of work Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) 3% at 50 (Safety Members - Classic) 2.7% @ 57 (Safety Members - PEPRA) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 5 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate $159,361.00 / annually (Minimum) - $241,433.00 / annually (Maximum) (Non-represented Payband 12) Starting negotiable salary will be between $199,000 - $214,000 (commensurate with education and experience). Report To General Manager Current Assignment This position plans, directs, manages and oversees the activities and operations of The Office of Civil Rights (OCR). OCR serves a governance role at the District for equity programs and state and federal compliance. OCR's major obligations at the District focuses on the following state and federal regulations and/or programs: Title VI and Title VII of the Civil Rights Act of 1964, California Labor Code, Davis-Bacon and Related Acts, Equal Employment Opportunity (EEO), Environmental Justice (EJ), Disadvantaged Business Enterprise (DBE), Small Business and Non-Discrimination Program for Subcontracting. OCR is comprised of three divisions that support these responsibilities: Workforce and Policy Compliance, Contract and Labor Compliance, and Economic Opportunity Policies and Programs. The incumbent will provide highly complex support and information to the General Manager. Collaboration, neutrality, and problem-solving, and effective and accurate communication are essential to this position. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Examples of Duties Assumes full management responsibility for all department services and activities including equal employment opportunity compliance, disadvantaged business enterprise program and contract compliance; recommends and administers policies and procedures. Manages the development and implementation of departmental goals, objectives, policies and priorities for each assigned service area. Manages the ongoing improvement and development of District programs. Establishes, within District policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. Plans, directs and coordinates, through subordinate level staff, the Office of Civil Rights' work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems. Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes. Monitors internal grievances and external complaints regarding potential discrimination; directs the conduct of complaint investigations; develops and reviews reports of findings; approves major recommendations for resolutions. Monitors developments and legislation related to assigned areas of responsibility; evaluates impact upon District operations; recommends and implements policy and procedural improvements. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Operates a comprehensive civil rights and equity program; serves as BART liaison officer for equity programs. Oversees and participates in the development and administration of the department budget; approves the forecast of funds needed for staffing, equipment, materials and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary. Explains, justifies and defends department programs, policies and activities; negotiates and resolves sensitive and controversial issues. Represents the Office of Civil Rights to the Board of Directors, other departments, elected officials and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations. Provides staff assistance to the Executive Manager, Transit System Compliance; participates on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence. Attends and participates in professional group meetings; stays abreast of new trends and innovations related to disadvantaged business enterprise and equal opportunity matters; evaluates their impact upon District operations. Responds to and resolves difficult and sensitive citizen inquiries and complaints. Minimum Qualifications Education : Possession of a bachelor's degree in Business Administration, Public Administration, or a closely related field from an accredited college or university. Experience: The equivalent of seven (7) years of full-time professional verifiable experience in civil rights program management experience or a closely related field, which must have included three (3) years of management-level experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Related Federal, State and local laws, codes and regulations Operations of a comprehensive civil rights program including equal employment opportunity, and/or disadvantaged business enterprise programs Principles and practices of policy analysis, development, and administration Principles and practices of program development and administration Principles and practices of budget preparation and administration Principles of supervision, training and performance evaluation Performance and process analysis improvement Equity and compliance programs, practices, and implementation Skill/ Ability in : Managing a comprehensive equal employment opportunity, and/or disadvantaged business enterprise program Interpreting and applying applicable Federal, State and local policies, laws and regulations Communicating clearly and concisely, both orally and in writing Preparing and administering large and complex budgets Identifying and responding to sensitive community and organizational issues, concerns and needs Analyzing and assessing policies and operational needs and making appropriate adjustments Planning, organizing, directing and coordinating the work of lower-level staff Developing and administering departmental goals, objectives and procedures Selecting, supervising, training and evaluating staff Delegating authority and responsibility Researching, analyzing and evaluating new service delivery methods and techniques Preparing clear and concise administrative and financial reports Establishing and maintaining effective working relationships with those contacted in the course of work Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) 3% at 50 (Safety Members - Classic) 2.7% @ 57 (Safety Members - PEPRA) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 5 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
Sonoma County, CA
Santa Rosa, California, United States
Position Information Bring your enthusiasm and behavioral health experience to the County of Sonoma’s Department of Health Services as a Quality Manager! Starting salary up to $70.12/hour ($146,348/year), PLUS a competitive total compensation package!* This recruitment is being conducted to fill one full-time Quality Improvement Manager position and one full-time Quality Assurance Manager position in the Department of Health Services. If you are interested in one or both positions, we encourage you to apply to this recruitment! The Position The Quality Manager positions work in the Behavioral Health Division's Quality Assessment & Performance Improvement (QAPI) section. These positions work collaboratively with interdisciplinary teams, which can include Behavioral Health professionals, Program Planning and Evaluation Analysts, and clerical staff. They ensure California Department of Health Care Services compliance related to quality assurance, system monitoring, care coordination, access and information requirements, beneficiary rights and protections, and other regulatory requirements. The Quality Managers will work cross-functionally with Division Managers and Administrative Units to ensure and improve the quality of Behavioral Health services. In addition to integrity, tact, and patience, as an ideal candidate to join this team, you will possess: A license, certification, or registration in a behavioral health-related discipline (e.g. Licensed Clinical Social Worker, Marriage and Family Therapist, Registered Nurse, Licensed Psychologist) Knowledge of California Department of Health Care Services regulations Experience analyzing and interpreting client care data to make data-driven recommendations Excellent communication and presentation skills Experience with project planning, design, implementation, and evaluation Experience providing training to multiple levels of staffing Responsibilities of the Quality Improvement Manager position include: Developing and evaluating the Behavioral Health Division's Quality Improvement Workplan Designing, managing, and monitoring the Behavioral Health Division's goals, data, and performance improvement projects to improve the beneficiary experience of service Leading the annual External Quality Review, which includes preparing, coordinating, and performing annual report follow-up Administering the annual consumer perception survey Coordinating network adequacy data submissions to the Department of Health Care Services and collaborating for any subsequent corrective action plans Overseeing all Behavioral Health Division credentialing requirements Steering Sonoma County's Quality Improvement Committee to make positive changes in the Behavioral Health delivery system Managing all Behavioral Health Division data requests Responsibilities of the Quality Assurance Manager position include: Supporting the operationalization of state, federal, and county laws and regulations through analyzing, drafting, and implementing policies, procedures and forms Overseeing beneficiary problem resolution processes, including grievances process and appeals Managing mental health Medi-Cal site certification processes Assisting with the implementation of Plans of Correction associated with periodic Department of Health Care Services reviews/audits Creating and conducting staff training to respond to identified quality assurance opportunities Engaging in continuous quality assurance analysis to ensure effective policy implementation and monitoring by creating reports and reviewing statistical trends Working collaboratively with Managed Care Plan partners to ensure consistent and appropriate care coordination across different settings Ensuring compliance with the contracts the Behavioral Health Division has with the Department of Health Care Services For further information regarding the department and its programs, services, and partnerships, please visit the DHS website . What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Patient Care Analyst. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic work which directly relates to the knowledge and abilities listed. Normally, graduation from an accredited school nursing, academic course work in health care, hospital or nursing administration, medical records, psychology counseling or social work or a related field will meet these required knowledge and abilities. Experience: Any combination of training and experience that will provide an opportunity to acquire the knowledge and abilities listed. Normally, three years of experience in an acute care hospital or other equally responsible health profession experience including some training or experience in performing patient's rights advocacy, utilization review or quality assurance or infection control or experience analyzing health care or nursing systems and programs could provide this opportunity. License: Possession of a valid California license as a Registered Nurse or license, registration or certification in another related health discipline. Knowledge, Skills, and Abilities Thorough knowledge of: relative importance of problems effecting the respective areas of responsibility. Considerable knowledge of: various methods of assessing professional care and services; the applicable laws, rules, regulations and regulatory agency requirements related to assigned area of responsibility; medical terminology, hospital routines, and policies and procedures. Working knowledge of: the various specialty areas within the Resource Management Program. Knowledge of: appropriate financial reporting and statistical design, methodology, presentation and interpretation; the principles and practices of consultation and training. Ability to: recognize resource management and patient care problems or potential problems in their early stages; utilize various methods of assessing the utilization and quality of services and care provided; communicate effectively with persons of varying backgrounds; influence physicians, staff, other managers into accepting changes required by the resource management program; advocate on behalf of patients and clients using behavior that will provide the best opportunity for a reasonable resolution of the complaint; establish and maintain cooperative working relationships with other hospital and Mental Health Department personnel and others who have an interest in quality patient care; exercise responsibility, initiative, ingenuity, independent analysis and judgment in solving medical, administrative and management problems; write comprehensive reports; analyze problems accurately and to take effective course of action; give and follow oral and written directions of a technical and professional nature in detail; interact with patients and professional staff sympathetically and tactfully in difficult and sensitive situations; establish and maintain cooperative working relationships with other hospital personnel; interpret medical charts, records and reports. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: SZ HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Position Information Bring your enthusiasm and behavioral health experience to the County of Sonoma’s Department of Health Services as a Quality Manager! Starting salary up to $70.12/hour ($146,348/year), PLUS a competitive total compensation package!* This recruitment is being conducted to fill one full-time Quality Improvement Manager position and one full-time Quality Assurance Manager position in the Department of Health Services. If you are interested in one or both positions, we encourage you to apply to this recruitment! The Position The Quality Manager positions work in the Behavioral Health Division's Quality Assessment & Performance Improvement (QAPI) section. These positions work collaboratively with interdisciplinary teams, which can include Behavioral Health professionals, Program Planning and Evaluation Analysts, and clerical staff. They ensure California Department of Health Care Services compliance related to quality assurance, system monitoring, care coordination, access and information requirements, beneficiary rights and protections, and other regulatory requirements. The Quality Managers will work cross-functionally with Division Managers and Administrative Units to ensure and improve the quality of Behavioral Health services. In addition to integrity, tact, and patience, as an ideal candidate to join this team, you will possess: A license, certification, or registration in a behavioral health-related discipline (e.g. Licensed Clinical Social Worker, Marriage and Family Therapist, Registered Nurse, Licensed Psychologist) Knowledge of California Department of Health Care Services regulations Experience analyzing and interpreting client care data to make data-driven recommendations Excellent communication and presentation skills Experience with project planning, design, implementation, and evaluation Experience providing training to multiple levels of staffing Responsibilities of the Quality Improvement Manager position include: Developing and evaluating the Behavioral Health Division's Quality Improvement Workplan Designing, managing, and monitoring the Behavioral Health Division's goals, data, and performance improvement projects to improve the beneficiary experience of service Leading the annual External Quality Review, which includes preparing, coordinating, and performing annual report follow-up Administering the annual consumer perception survey Coordinating network adequacy data submissions to the Department of Health Care Services and collaborating for any subsequent corrective action plans Overseeing all Behavioral Health Division credentialing requirements Steering Sonoma County's Quality Improvement Committee to make positive changes in the Behavioral Health delivery system Managing all Behavioral Health Division data requests Responsibilities of the Quality Assurance Manager position include: Supporting the operationalization of state, federal, and county laws and regulations through analyzing, drafting, and implementing policies, procedures and forms Overseeing beneficiary problem resolution processes, including grievances process and appeals Managing mental health Medi-Cal site certification processes Assisting with the implementation of Plans of Correction associated with periodic Department of Health Care Services reviews/audits Creating and conducting staff training to respond to identified quality assurance opportunities Engaging in continuous quality assurance analysis to ensure effective policy implementation and monitoring by creating reports and reviewing statistical trends Working collaboratively with Managed Care Plan partners to ensure consistent and appropriate care coordination across different settings Ensuring compliance with the contracts the Behavioral Health Division has with the Department of Health Care Services For further information regarding the department and its programs, services, and partnerships, please visit the DHS website . What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Patient Care Analyst. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic work which directly relates to the knowledge and abilities listed. Normally, graduation from an accredited school nursing, academic course work in health care, hospital or nursing administration, medical records, psychology counseling or social work or a related field will meet these required knowledge and abilities. Experience: Any combination of training and experience that will provide an opportunity to acquire the knowledge and abilities listed. Normally, three years of experience in an acute care hospital or other equally responsible health profession experience including some training or experience in performing patient's rights advocacy, utilization review or quality assurance or infection control or experience analyzing health care or nursing systems and programs could provide this opportunity. License: Possession of a valid California license as a Registered Nurse or license, registration or certification in another related health discipline. Knowledge, Skills, and Abilities Thorough knowledge of: relative importance of problems effecting the respective areas of responsibility. Considerable knowledge of: various methods of assessing professional care and services; the applicable laws, rules, regulations and regulatory agency requirements related to assigned area of responsibility; medical terminology, hospital routines, and policies and procedures. Working knowledge of: the various specialty areas within the Resource Management Program. Knowledge of: appropriate financial reporting and statistical design, methodology, presentation and interpretation; the principles and practices of consultation and training. Ability to: recognize resource management and patient care problems or potential problems in their early stages; utilize various methods of assessing the utilization and quality of services and care provided; communicate effectively with persons of varying backgrounds; influence physicians, staff, other managers into accepting changes required by the resource management program; advocate on behalf of patients and clients using behavior that will provide the best opportunity for a reasonable resolution of the complaint; establish and maintain cooperative working relationships with other hospital and Mental Health Department personnel and others who have an interest in quality patient care; exercise responsibility, initiative, ingenuity, independent analysis and judgment in solving medical, administrative and management problems; write comprehensive reports; analyze problems accurately and to take effective course of action; give and follow oral and written directions of a technical and professional nature in detail; interact with patients and professional staff sympathetically and tactfully in difficult and sensitive situations; establish and maintain cooperative working relationships with other hospital personnel; interpret medical charts, records and reports. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: SZ HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
ABOUT THE POSITION The City of Downey is seeking a compassionate and energetic Homelessness Solutions Manager to join the City Manager's Office. Under direction of the Assistant City Manager, assists in the implementation of the City's homelessness outreach programs within the City. Under general supervision, coordinates and oversees the City's Homeless Action Plan programs focused mainly on those at risk of or experiencing homelessness in the City; and collaborates with public agencies, businesses, and non-profit organizations involved in the planning and delivery of services and facilities to homeless persons. Effective the start of the pay period that includes April 1, 2025, employees will receive a four percent (4.0%) across-the-board pay range increase and a comprehensive benefit package. An Eligible List of qualified applicants will be established from this recruitment. Eligible List may be utilized to fill other full and part-time vacancies as needed. Generally, a valid Eligible List is in effect for up to one year. EXAMPLES OF ESSENTIAL FUNCTIONS The following examples are intended to describe the general nature and type of work performed at a journey level by an incumbent. Depending on assignment, duties may include but are not limited to the following: Serve as the City's point person for Homelessness resources and questions Maintain the City's Homeless Resources hotline, website and brochure Update and implement the City of Downey Homeless Action Plan Develop public/private partnerships to support plan initiatives Establish a good rapport with the homeless population Provide outreach and engagement with those experiencing homelessness seeking housing, shelter, behavioral and physical health linkages, employment and other supportive services; providing linkage to all appropriate services and providers as needed Manage outreach and cleanup efforts Coordinate the annual homeless count with community stakeholders Manage the City's homeless outreach service provider contracts Develop and coordinate a working group of representatives from city departments who will implement homeless prevention and intervention strategies, including the Downey Police Department Mental Health and Homeless Outreach teams and the Housing Manager who oversees Community Block Grant Funding for various homeless outreach services, such as hotel vouchers, rapid and transitional housing. Meet with various local providers, agencies, workforce boards, non-profits and faith-based organizations to facilitate needed services, resources, and opportunities; and establish and maintain effective relationships with governmental and community agencies regarding programs and services. Serve as the City representative on the Gateway Cities Council of Governments Homelessness TAC and the SPA 7 Homeless Coalition meetings Serve as the staff liaison to the City Council Homeless Subcommittee Maintain data and statistics on the City's existing homeless population and services, and provide any information needed for resources through County systems. Prepare program reports and make presentations concerning program activities, goals, and objectives. Participate in the development and administration of program budgets Apply for and administer federal, state, and local grants to expand resources Monitor program expenditures, identify and recommend resolutions for budgetary issues. Facilitate workshops, trainings, and meetings within City department and outside government and community agencies. Participates in public outreach and education. Interact with co-workers at all levels in the organization, in a collaborative and customer service-oriented manner. QUALIFICATIONS Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience and Training: Two years of grants and/or case management experience in a governmental or nonprofit organization with an emphasis on homeless services, data analysis, and evaluation and policy development. Equivalent to a Bachelor's degree from an accredited college or university, with major course work in public or business administration, social science, counseling or a related field. License or Certificate: Possession of, or must obtain, an appropriate, valid driver's license. Knowledge of: Pertinent federal, state, and local laws, codes and regulations. Local homeless service coordination efforts including the Los Angeles Continuum of Care, Los Angeles Homeless Services Authority, Los Angeles County Homeless Initiative, and other local activities to address homelessness. Best practices in homeless service delivery systems. Principles of public administration. Quantitative and management analysis techniques. Project management methods and techniques. Methods of research program analysis and report preparation. Modern office procedures, methods, and computer equipment. Ability to: Coordinate the work of contract partners, support personnel and sub-recipient partners. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of homeless program goals. Conduct research, and develop and assess surveys and analyze data. Act as a resource for concerns of departments, boards, and commissions. Keep abreast of current innovative methods to address homelessness. Perform various reviews and evaluations to determine program compliance. Prepare and administer budgets. Deal effectively with the public, community groups, governmental agencies, and City boards and commissions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Respond to common inquiries or complaints from customers, or members of the community. Prepare correspondence and reports. Manage time, plan and organize administrative work effectively. Maintain privacy and confidentiality of information. ADDITIONAL INFORMATION California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. Physical Tasks and Environmental Conditions: The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. An incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Testing & Selection Process: A ll application materials received on-line by the final filing date will be reviewed. For consideration, a completed employment application and supplemental questionnaire submitted on-line is required. A resume will not be accepted in lieu of the required application materials. Incomplete application may be removed from consideration. All information submitted is subject to verification. Those applicants who are assessed as meeting the desired qualifications for the position will be invited to participate in the examination process which will consist of: An appraisal (oral interview) examination weighted 100% to assess the applicant's knowledge, education, experience and general ability to perform the essential functions of the position. Candidate(s) who complete the appraisal interview with acceptable results will be placed on an Eligibility List to be considered by the Department's hiring authority. An employment offer is contingent upon acceptable results from a completed background review, including a fingerprint check with the California Department of Justice (DOJ). A pre-placement medical exam will be scheduled after the issuance of a conditional offer of employment. Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (562) 904-7292 at least 72 hours in advance. NOTE: This recruitment is open on a continuous basis and may close without prior notice. Please thoroughly review the entire job flyer including the application instructions. Failure to submit a completed application and provide required documentation may result in an application being removed from further consideration. Closing Date/Time:
Apr 23, 2024
Full Time
ABOUT THE POSITION The City of Downey is seeking a compassionate and energetic Homelessness Solutions Manager to join the City Manager's Office. Under direction of the Assistant City Manager, assists in the implementation of the City's homelessness outreach programs within the City. Under general supervision, coordinates and oversees the City's Homeless Action Plan programs focused mainly on those at risk of or experiencing homelessness in the City; and collaborates with public agencies, businesses, and non-profit organizations involved in the planning and delivery of services and facilities to homeless persons. Effective the start of the pay period that includes April 1, 2025, employees will receive a four percent (4.0%) across-the-board pay range increase and a comprehensive benefit package. An Eligible List of qualified applicants will be established from this recruitment. Eligible List may be utilized to fill other full and part-time vacancies as needed. Generally, a valid Eligible List is in effect for up to one year. EXAMPLES OF ESSENTIAL FUNCTIONS The following examples are intended to describe the general nature and type of work performed at a journey level by an incumbent. Depending on assignment, duties may include but are not limited to the following: Serve as the City's point person for Homelessness resources and questions Maintain the City's Homeless Resources hotline, website and brochure Update and implement the City of Downey Homeless Action Plan Develop public/private partnerships to support plan initiatives Establish a good rapport with the homeless population Provide outreach and engagement with those experiencing homelessness seeking housing, shelter, behavioral and physical health linkages, employment and other supportive services; providing linkage to all appropriate services and providers as needed Manage outreach and cleanup efforts Coordinate the annual homeless count with community stakeholders Manage the City's homeless outreach service provider contracts Develop and coordinate a working group of representatives from city departments who will implement homeless prevention and intervention strategies, including the Downey Police Department Mental Health and Homeless Outreach teams and the Housing Manager who oversees Community Block Grant Funding for various homeless outreach services, such as hotel vouchers, rapid and transitional housing. Meet with various local providers, agencies, workforce boards, non-profits and faith-based organizations to facilitate needed services, resources, and opportunities; and establish and maintain effective relationships with governmental and community agencies regarding programs and services. Serve as the City representative on the Gateway Cities Council of Governments Homelessness TAC and the SPA 7 Homeless Coalition meetings Serve as the staff liaison to the City Council Homeless Subcommittee Maintain data and statistics on the City's existing homeless population and services, and provide any information needed for resources through County systems. Prepare program reports and make presentations concerning program activities, goals, and objectives. Participate in the development and administration of program budgets Apply for and administer federal, state, and local grants to expand resources Monitor program expenditures, identify and recommend resolutions for budgetary issues. Facilitate workshops, trainings, and meetings within City department and outside government and community agencies. Participates in public outreach and education. Interact with co-workers at all levels in the organization, in a collaborative and customer service-oriented manner. QUALIFICATIONS Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience and Training: Two years of grants and/or case management experience in a governmental or nonprofit organization with an emphasis on homeless services, data analysis, and evaluation and policy development. Equivalent to a Bachelor's degree from an accredited college or university, with major course work in public or business administration, social science, counseling or a related field. License or Certificate: Possession of, or must obtain, an appropriate, valid driver's license. Knowledge of: Pertinent federal, state, and local laws, codes and regulations. Local homeless service coordination efforts including the Los Angeles Continuum of Care, Los Angeles Homeless Services Authority, Los Angeles County Homeless Initiative, and other local activities to address homelessness. Best practices in homeless service delivery systems. Principles of public administration. Quantitative and management analysis techniques. Project management methods and techniques. Methods of research program analysis and report preparation. Modern office procedures, methods, and computer equipment. Ability to: Coordinate the work of contract partners, support personnel and sub-recipient partners. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of homeless program goals. Conduct research, and develop and assess surveys and analyze data. Act as a resource for concerns of departments, boards, and commissions. Keep abreast of current innovative methods to address homelessness. Perform various reviews and evaluations to determine program compliance. Prepare and administer budgets. Deal effectively with the public, community groups, governmental agencies, and City boards and commissions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Respond to common inquiries or complaints from customers, or members of the community. Prepare correspondence and reports. Manage time, plan and organize administrative work effectively. Maintain privacy and confidentiality of information. ADDITIONAL INFORMATION California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. Physical Tasks and Environmental Conditions: The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. An incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Testing & Selection Process: A ll application materials received on-line by the final filing date will be reviewed. For consideration, a completed employment application and supplemental questionnaire submitted on-line is required. A resume will not be accepted in lieu of the required application materials. Incomplete application may be removed from consideration. All information submitted is subject to verification. Those applicants who are assessed as meeting the desired qualifications for the position will be invited to participate in the examination process which will consist of: An appraisal (oral interview) examination weighted 100% to assess the applicant's knowledge, education, experience and general ability to perform the essential functions of the position. Candidate(s) who complete the appraisal interview with acceptable results will be placed on an Eligibility List to be considered by the Department's hiring authority. An employment offer is contingent upon acceptable results from a completed background review, including a fingerprint check with the California Department of Justice (DOJ). A pre-placement medical exam will be scheduled after the issuance of a conditional offer of employment. Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (562) 904-7292 at least 72 hours in advance. NOTE: This recruitment is open on a continuous basis and may close without prior notice. Please thoroughly review the entire job flyer including the application instructions. Failure to submit a completed application and provide required documentation may result in an application being removed from further consideration. Closing Date/Time:
City of Tulare, CA
Tulare, California, United States
Position Description RECRUITMENT OVERVIEW Thank you for your interest in our Animal Services Manager position. We look forward to the opportunity to consider you as an applicant. The City of Tulare is a vibrant and steadily growing community with a population of 72,531 located in the heart of California's Central Valley. The City provides a full-range of service to our citizens. The organization, staffed with 381 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be considered for this career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. We are currently recruiting to fill one immediate vacancy. If you meet the minimum qualifications for the position and are selected to advance to the interview phase, the interviews will be conducted on THURSDAY, MAY 16th. The dates associated with the recruitment process are outlined in this job posting. For planning/scheduling purposes, please make note of the dates. Additional details regarding the interview phase will be sent via email to qualified applicants after the recruitment closes and our screening process is completed (on or before Monday, May 13th at 5:00 p.m.). FACILITY OVERVIEW Tulare Animal Services Facility is an animal shelter serving the City of Tulare. The shelter is open Mondays 10;00 a.m. to 7:00 p.m. and Tuesday through Friday 8:00 a.m. to 5:00 p.m. The shelter takes in stray, injured, sick, vicious and biting animals from the public and field services. During the animals stay at the shelter, staff, provides humane care, exercise, and assessments in attempts to find permanent placement for adoptable animals. In 2023, staff provided assistance to 1,526 animals. The shelter also has veterinarian oversight to ensure the animal's medical needs are met and all animal licensing for rabies control is processed through the shelter. Follow Friends of Tulare Animal Services on Facebook for additional information and current events. POSITION OVERVIEW Under general direction, manages, supervises, coordinates, plans, organizes and administers the operations of the Animal Services division; supervises and oversees the operation of the animal services facility; oversees and directs field staff to calls for service; administers the licensing and regulation programs; oversees the public education and outreach programs; and performs other animal service duties as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the assigned Police Captain. Exercises direct supervision over assigned animal services staff. CLASS CHARACTERISTICS This is a single-position classification that performs difficult and responsible types of technical and administrative duties in support of the Police Department's Animal Services Division. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Examples of Essential Functions (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Directs, manages, supervises, coordinates and monitors all procedures involved in the receiving, maintenance, treatment, adoption, quarantine, redemption, fostering or euthanasia of impounded animals, including all husbandry procedures to ensure humane and safe handling of all animals. Manages animal services facility operations, including facility maintenance, kennel and cage cleaning and maintenance, and sanitation to protect staff and public safety, and the humane treatment of animals. Manages the requisition, procurement, inventory, employment and/or use, maintenance and operator training for vehicles, materials, tools and equipment necessary for the animal services facility operations. Directs, plans, organizes, and implements, initial and recurring training for animal services facility staff and volunteers. Maintains effective and productive working relationships with volunteers, animal rescue/welfare groups, other departments and agencies to promote and increase animal adoptions. Creates and maintains manual and computer-based records and databases related to animal services facility operations, and compiles analyzes and records data for special reports as needed by other public or private agencies. Manages, supervises, coordinates, and monitors the procurement, storage, security, use and disposal of chemicals and pharmaceuticals for facility operations; and assures compliance with applicable federal, state, and local laws, rules, regulation and standards. Serves as a safety officer for the animal services facility, ensuring the safety of the facility and equipment, compliance with OSHA, EPA, Risk Management and other applicable rules, regulations and standards, by performing inspections, checking equipment for proper function and review of accident reports. Handles potentially dangerous animals in a safe manner, including the use of a chemical capture firearm or other immobilization device. Assists in administering first aid, medicine, vaccine, and euthanasia to animals. Assists with prepping and restraining animals for vaccination or euthanasia. Assists other animal services personnel as needed by performing various auxiliary tasks including clerical tasks. Plans, prioritizes, assigns, supervises, and reviews the work of Animal Services personnel providing a variety of services to the city. Plans, organizes, assigns, supervises, and reviews the work of assigned staff; trains staff in work procedures; evaluates employee performance, counsels employees, works with employees to correct deficiencies, and effectively recommends initial disciplinary action; assists in selection and promotion. Develops, writes, and recommends the implementation of goals and objectives, schedules, and policies and procedures. Participates in the development, preparation of the assigned budget and administers and monitors budgets as assigned. Arranges, coordinates, and participates in professional group meetings and provides information to the public concerning Animal Services practices and procedures. Stays abreast of new trends, laws, procedures, and innovations relating to: Animal Services, California Penal Codes, case law, trends in liability issues; participates in the development and implementation of goals, objectives, policies, and procedures regarding the aforementioned programs. Researches, develops, writes, promotes, implements, and interprets City ordinances. Testify in court as an expert witness for the City of Tulare regarding the enforcement of animal control laws or other matters relating to Animal Services. Performs a variety of administrative duties including recording staff activities in designated logs, preparing and maintaining records, reports, forms, recommendations, and other required administrative procedures of the division. Oversees and directs staff that contact owners and public officials to explain and interpret requirements and restrictions. Reviews legal actions and works with the District Attorney in prosecuting offenders, appears in court concerning codes and ordinances. Attends meetings, conferences, workshops, and training sessions and reviews materials to become and remain current on principles, practices, and new developments in assigned work areas. Responds to questions and comments from the public in a courteous and timely manner. Performs other duties as assigned. QUALIFICATIONS Knowledge of: Basic methods of animal collection, care, and disposal. Laws and ordinances relating to licensing, impounding, care, treatment and disposal of animals. Basic principles, practices and techniques of animal control and care, including procedures for rabies control, animal adoption and euthanasia. Operational characteristics, services and activities of an Animal Services facility including field and kennel operations. Methods and techniques of animal collection, impoundment, and registration. Applicable federal, state, county and city laws and statues pertaining to animal control. Occupational hazards and standard safety practices necessary in the area of animal capture and control. Techniques for properly and safely handling and caring for sick and/or injured animals. Laws and ordinances relating to licensing, impounding, care, treatment and disposal of animals. Principles and practices of employee supervision including work planning, assignment, review and evaluation, hiring, discipline and the training of staff in work procedures. Organization and management practices as applied to the analysis and evaluation of programs, policies, and operational needs. Applicable Federal, State, and local laws, codes, and ordinances. Safety practices and equipment related to the work. Modern office practices, methods, and computer equipment. Computer applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone. Ability to: Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions including animal control and protection laws and regulations. Learn general animal diseases to help determine the proper deposition for an animal. Handle sick, injured, dangerous or dead animals and decomposing carcasses in a safe and humane manner. Euthanize dangerous, sick, or un-saveable animals. Supervise, select, train, motivate, and evaluate the work of staff. Enforce regulations, firmly, tactfully, and impartially. Conduct fact-finding inspections, including evidence gathering. Properly interpret and make decisions in accordance with laws, regulations, and policies. Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action. Prepare clear and concise reports, correspondence and other written materials. Prepare and maintain a divisional budget. Establish and maintain a variety of manual and computerized record keeping and project management systems. Make sound, independent decisions within established policy and procedural guidelines. Organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and software programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Establish and maintain effective working relationships with those contacted in the course of work. Qualifications / Requirements EDUCATION & EXPERIENCE: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade supplemented by specialized training in animal care and control services, or other related field, and five (5) years of supervisory or lead experience. License: Possession of a valid Class C California driver's license with a satisfactory driving record at time of application or must be obtained by time of appointment. Possession of a Euthanasia Certificate at time of application or must be obtained within one (1) year of appointment. Possession of a P.C. 832 Laws of Arrest and Firearms certificate at time of application or must be obtained within one (1) year of appointment Additional Information PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to inspect various commercial and residential development sites, including traversing uneven terrain, climbing ladders, stairs and other temporary or construction access points; to attend meetings and to operate a motor vehicle; vision to read printed materials and a computer screen and make inspections; and hearing and speech to communicate in person and over the telephone or radio. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, push and pull drawers open and closed to retrieve and file information. Ability to sit, stand, walk, run, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 75 lbs.; exposure to extreme noise , noxious odors and outdoors; ability to travel to different sites and locations. ENVIRONMENTAL ELEMENTS Employees work primarily in the field and are occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, substantial heights, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation.Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -Based onsalary. Shortandlong term disability insurance. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Management leave - 64 hours per year. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: 5/12/2024 11:59 PM Pacific
Apr 19, 2024
Full Time
Position Description RECRUITMENT OVERVIEW Thank you for your interest in our Animal Services Manager position. We look forward to the opportunity to consider you as an applicant. The City of Tulare is a vibrant and steadily growing community with a population of 72,531 located in the heart of California's Central Valley. The City provides a full-range of service to our citizens. The organization, staffed with 381 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be considered for this career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. We are currently recruiting to fill one immediate vacancy. If you meet the minimum qualifications for the position and are selected to advance to the interview phase, the interviews will be conducted on THURSDAY, MAY 16th. The dates associated with the recruitment process are outlined in this job posting. For planning/scheduling purposes, please make note of the dates. Additional details regarding the interview phase will be sent via email to qualified applicants after the recruitment closes and our screening process is completed (on or before Monday, May 13th at 5:00 p.m.). FACILITY OVERVIEW Tulare Animal Services Facility is an animal shelter serving the City of Tulare. The shelter is open Mondays 10;00 a.m. to 7:00 p.m. and Tuesday through Friday 8:00 a.m. to 5:00 p.m. The shelter takes in stray, injured, sick, vicious and biting animals from the public and field services. During the animals stay at the shelter, staff, provides humane care, exercise, and assessments in attempts to find permanent placement for adoptable animals. In 2023, staff provided assistance to 1,526 animals. The shelter also has veterinarian oversight to ensure the animal's medical needs are met and all animal licensing for rabies control is processed through the shelter. Follow Friends of Tulare Animal Services on Facebook for additional information and current events. POSITION OVERVIEW Under general direction, manages, supervises, coordinates, plans, organizes and administers the operations of the Animal Services division; supervises and oversees the operation of the animal services facility; oversees and directs field staff to calls for service; administers the licensing and regulation programs; oversees the public education and outreach programs; and performs other animal service duties as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the assigned Police Captain. Exercises direct supervision over assigned animal services staff. CLASS CHARACTERISTICS This is a single-position classification that performs difficult and responsible types of technical and administrative duties in support of the Police Department's Animal Services Division. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Examples of Essential Functions (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Directs, manages, supervises, coordinates and monitors all procedures involved in the receiving, maintenance, treatment, adoption, quarantine, redemption, fostering or euthanasia of impounded animals, including all husbandry procedures to ensure humane and safe handling of all animals. Manages animal services facility operations, including facility maintenance, kennel and cage cleaning and maintenance, and sanitation to protect staff and public safety, and the humane treatment of animals. Manages the requisition, procurement, inventory, employment and/or use, maintenance and operator training for vehicles, materials, tools and equipment necessary for the animal services facility operations. Directs, plans, organizes, and implements, initial and recurring training for animal services facility staff and volunteers. Maintains effective and productive working relationships with volunteers, animal rescue/welfare groups, other departments and agencies to promote and increase animal adoptions. Creates and maintains manual and computer-based records and databases related to animal services facility operations, and compiles analyzes and records data for special reports as needed by other public or private agencies. Manages, supervises, coordinates, and monitors the procurement, storage, security, use and disposal of chemicals and pharmaceuticals for facility operations; and assures compliance with applicable federal, state, and local laws, rules, regulation and standards. Serves as a safety officer for the animal services facility, ensuring the safety of the facility and equipment, compliance with OSHA, EPA, Risk Management and other applicable rules, regulations and standards, by performing inspections, checking equipment for proper function and review of accident reports. Handles potentially dangerous animals in a safe manner, including the use of a chemical capture firearm or other immobilization device. Assists in administering first aid, medicine, vaccine, and euthanasia to animals. Assists with prepping and restraining animals for vaccination or euthanasia. Assists other animal services personnel as needed by performing various auxiliary tasks including clerical tasks. Plans, prioritizes, assigns, supervises, and reviews the work of Animal Services personnel providing a variety of services to the city. Plans, organizes, assigns, supervises, and reviews the work of assigned staff; trains staff in work procedures; evaluates employee performance, counsels employees, works with employees to correct deficiencies, and effectively recommends initial disciplinary action; assists in selection and promotion. Develops, writes, and recommends the implementation of goals and objectives, schedules, and policies and procedures. Participates in the development, preparation of the assigned budget and administers and monitors budgets as assigned. Arranges, coordinates, and participates in professional group meetings and provides information to the public concerning Animal Services practices and procedures. Stays abreast of new trends, laws, procedures, and innovations relating to: Animal Services, California Penal Codes, case law, trends in liability issues; participates in the development and implementation of goals, objectives, policies, and procedures regarding the aforementioned programs. Researches, develops, writes, promotes, implements, and interprets City ordinances. Testify in court as an expert witness for the City of Tulare regarding the enforcement of animal control laws or other matters relating to Animal Services. Performs a variety of administrative duties including recording staff activities in designated logs, preparing and maintaining records, reports, forms, recommendations, and other required administrative procedures of the division. Oversees and directs staff that contact owners and public officials to explain and interpret requirements and restrictions. Reviews legal actions and works with the District Attorney in prosecuting offenders, appears in court concerning codes and ordinances. Attends meetings, conferences, workshops, and training sessions and reviews materials to become and remain current on principles, practices, and new developments in assigned work areas. Responds to questions and comments from the public in a courteous and timely manner. Performs other duties as assigned. QUALIFICATIONS Knowledge of: Basic methods of animal collection, care, and disposal. Laws and ordinances relating to licensing, impounding, care, treatment and disposal of animals. Basic principles, practices and techniques of animal control and care, including procedures for rabies control, animal adoption and euthanasia. Operational characteristics, services and activities of an Animal Services facility including field and kennel operations. Methods and techniques of animal collection, impoundment, and registration. Applicable federal, state, county and city laws and statues pertaining to animal control. Occupational hazards and standard safety practices necessary in the area of animal capture and control. Techniques for properly and safely handling and caring for sick and/or injured animals. Laws and ordinances relating to licensing, impounding, care, treatment and disposal of animals. Principles and practices of employee supervision including work planning, assignment, review and evaluation, hiring, discipline and the training of staff in work procedures. Organization and management practices as applied to the analysis and evaluation of programs, policies, and operational needs. Applicable Federal, State, and local laws, codes, and ordinances. Safety practices and equipment related to the work. Modern office practices, methods, and computer equipment. Computer applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone. Ability to: Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions including animal control and protection laws and regulations. Learn general animal diseases to help determine the proper deposition for an animal. Handle sick, injured, dangerous or dead animals and decomposing carcasses in a safe and humane manner. Euthanize dangerous, sick, or un-saveable animals. Supervise, select, train, motivate, and evaluate the work of staff. Enforce regulations, firmly, tactfully, and impartially. Conduct fact-finding inspections, including evidence gathering. Properly interpret and make decisions in accordance with laws, regulations, and policies. Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action. Prepare clear and concise reports, correspondence and other written materials. Prepare and maintain a divisional budget. Establish and maintain a variety of manual and computerized record keeping and project management systems. Make sound, independent decisions within established policy and procedural guidelines. Organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and software programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Establish and maintain effective working relationships with those contacted in the course of work. Qualifications / Requirements EDUCATION & EXPERIENCE: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade supplemented by specialized training in animal care and control services, or other related field, and five (5) years of supervisory or lead experience. License: Possession of a valid Class C California driver's license with a satisfactory driving record at time of application or must be obtained by time of appointment. Possession of a Euthanasia Certificate at time of application or must be obtained within one (1) year of appointment. Possession of a P.C. 832 Laws of Arrest and Firearms certificate at time of application or must be obtained within one (1) year of appointment Additional Information PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to inspect various commercial and residential development sites, including traversing uneven terrain, climbing ladders, stairs and other temporary or construction access points; to attend meetings and to operate a motor vehicle; vision to read printed materials and a computer screen and make inspections; and hearing and speech to communicate in person and over the telephone or radio. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, push and pull drawers open and closed to retrieve and file information. Ability to sit, stand, walk, run, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 75 lbs.; exposure to extreme noise , noxious odors and outdoors; ability to travel to different sites and locations. ENVIRONMENTAL ELEMENTS Employees work primarily in the field and are occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, substantial heights, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation.Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -Based onsalary. Shortandlong term disability insurance. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Management leave - 64 hours per year. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: 5/12/2024 11:59 PM Pacific
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Administrative Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Department of Child and Adolescent Development Appointment Type Temporary. The position will end on or before March 31, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Part-Time 0.50 FTE Work Schedule: Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $2,914.00 - $3,238.00 per month at Part-Time (0.50) $5,829.00 - $6,477.00 per month at Full-Time (1.0) Salary is commensurate with experience. Position Summary The Department of Child & Adolescent Development is within the college of Health and Social Sciences. The Administrative Analyst will report to the Principal Investigator, Dr. Linda M. Platas, of the PK-3rd Grade Integrated Teacher Preparation Program (ITPP) grant. The Administrative Analyst will set up systems and procedures to collect data for: grant reporting; tracking and reporting outreach; recruitment efforts and effectiveness; course articulation across IHEs; financial aid; candidate progress from initial contact to program completion (including ITPP time-to-completion); and program evaluation. Position Information Administration, Recruitment, & Admissions Co-lead, plan and implement regular meetings and special events for all key program personnel and stakeholders Oversee the development of recruitment materials and procedures for admissions to the PK-3rd Grade ITPP Develop presentations and workshops that effectively communicate about the PK-3rd Grade ITPP and share at community and stakeholder meetings and events Develop student case management procedures Co-lead design of websites in collaboration with Graduate College of Education (GCOE), CAD, and community colleges Serve as the primary administrative contact for the program, including higher education institution partners Use data to identify priorities and challenges for program and students Design student support systems to ensure students are receiving academic support through SF State student support services (e.g, tutoring, financial aid) Oversee data collection for recruitment and admissions Independent determination of approaches to projects and priorities Use appreciable judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures Use appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues related to developing an ITPP Co-lead course articulation across IHEs with PI Work with PI on all aspects related to administration of the PK-3rd Grade ITPP Evaluation & Reporting Collaborate with team to ensure streamlined programming that encompasses key objectives and long term goals of the PK-3rd Grade ITPP Create program evaluation Report data, analysis, evaluation, and recommended policies, from a strategic and operational perspective, to the PI and the California Commission on Teacher Credentialing Represent CAD at community meetings with stakeholders Other Duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications MA in Education or related field Experience working with educators and related stakeholders in the San Francisco Bay Area Knowledge and understanding of early care and education field in SF Bay Area Knowledge and understanding of San Francisco State University policies and procedures Knowledge and experience with statistical analysis software and program evaluation Experience presenting at professional meetings and/or events Environmental/Physical/Special Ability to occasionally visit various sites and attend meetings in the Bay Area Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 21, 2024
Working Title Administrative Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Department of Child and Adolescent Development Appointment Type Temporary. The position will end on or before March 31, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Part-Time 0.50 FTE Work Schedule: Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $2,914.00 - $3,238.00 per month at Part-Time (0.50) $5,829.00 - $6,477.00 per month at Full-Time (1.0) Salary is commensurate with experience. Position Summary The Department of Child & Adolescent Development is within the college of Health and Social Sciences. The Administrative Analyst will report to the Principal Investigator, Dr. Linda M. Platas, of the PK-3rd Grade Integrated Teacher Preparation Program (ITPP) grant. The Administrative Analyst will set up systems and procedures to collect data for: grant reporting; tracking and reporting outreach; recruitment efforts and effectiveness; course articulation across IHEs; financial aid; candidate progress from initial contact to program completion (including ITPP time-to-completion); and program evaluation. Position Information Administration, Recruitment, & Admissions Co-lead, plan and implement regular meetings and special events for all key program personnel and stakeholders Oversee the development of recruitment materials and procedures for admissions to the PK-3rd Grade ITPP Develop presentations and workshops that effectively communicate about the PK-3rd Grade ITPP and share at community and stakeholder meetings and events Develop student case management procedures Co-lead design of websites in collaboration with Graduate College of Education (GCOE), CAD, and community colleges Serve as the primary administrative contact for the program, including higher education institution partners Use data to identify priorities and challenges for program and students Design student support systems to ensure students are receiving academic support through SF State student support services (e.g, tutoring, financial aid) Oversee data collection for recruitment and admissions Independent determination of approaches to projects and priorities Use appreciable judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures Use appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues related to developing an ITPP Co-lead course articulation across IHEs with PI Work with PI on all aspects related to administration of the PK-3rd Grade ITPP Evaluation & Reporting Collaborate with team to ensure streamlined programming that encompasses key objectives and long term goals of the PK-3rd Grade ITPP Create program evaluation Report data, analysis, evaluation, and recommended policies, from a strategic and operational perspective, to the PI and the California Commission on Teacher Credentialing Represent CAD at community meetings with stakeholders Other Duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications MA in Education or related field Experience working with educators and related stakeholders in the San Francisco Bay Area Knowledge and understanding of early care and education field in SF Bay Area Knowledge and understanding of San Francisco State University policies and procedures Knowledge and experience with statistical analysis software and program evaluation Experience presenting at professional meetings and/or events Environmental/Physical/Special Ability to occasionally visit various sites and attend meetings in the Bay Area Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION RESEARCH, POLICY, AND QUALITY ASSURANCE MANAGER (RESEARCH MANAGER) SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. THIS RECRUITMENT IS OPEN TO THE PUBLIC The eligible list established through this recruitment will be used to fill a current vacancy in the Orange County District Attorney's Office and may also be used to fill positions in similar and/or lower classifications throughout the County of Orange . DEADLINE TO APPLY Online applications will be accepted for a minimum of five (5) business days, and will remain open on a continuous basis until 11:59 P.M. PST on the day the County's needs are met. All applicants are encouraged to apply immediately as this bulletin can close at any time without notice. DISTRICT ATTORNEY-PUBLIC ADMINISTRATOR: The Orange County District Attorney (OCDA) represents the People of the State of California in criminal and civil proceedings, serves the court and criminal justice system, and the Orange County Grand Jury. The mission of the Office of the Orange County District Attorney is to enhance public safety and welfare and to protect and respect crime victims and to create security in the community through the vigorous enforcement of criminal and civil laws in a just, honest, efficient and ethical manner. The Office consists of three major divisions: Legal, Investigative Bureau, and Administration. THE OPPORTUNITY The Research Manager will be responsible for: Leading research projects, programs, and units as directed by management by drafting proposals, selecting research methods, supervising teams, including other project managers, and presenting findings; Identifying areas for department improvement and developing research methodologies and data to meet those needs; Staying abreast with latest developments in research methodologies, technologies and changes in the law that will necessitate data collection, analysis and presentation; Collecting, analyzing and developing statistical reports and information to provide valid measurements of crime, criminal justice process, and office operations; Establishing and maintaining processes to ensure data integrity; Providing oversight on research projects and ongoing program evaluations from conceptualization to final outcome. Collaborating with other criminal justice entities and stakeholders in the exchange of information and data for the performance and assessment of criminal justice function; and Collaborating key information to internal and external stakeholders in planning strategic initiatives and in implementing new programs NOTE: This is a data research and working manager position, not a policy driving/writing position. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES : In addition to the minimum experience and education requirements, the ideal candidate will possess experience working in a legal/law enforcement setting as well as demonstrate the knowledge, skills, and experience listed in all the competencies below : Research Experience: • Possession of bachelor's degree or higher in Criminal Justice, Sociology, Research, Psychology or other Social Sciences or Administration field with documented statistical research focus • Extensive experience in conducting applied research in a criminal justice or social science setting • Experience in preparing concise written and oral reports summarizing complex data and information for non-technical personnel • Experience supervising and/or providing guidance to other staff carrying out research and evaluation activities Technical Knowledge : • Principles and methods of research design, including sampling and testing of hypotheses • Principles and methods of descriptive and inferential statistics including probability theory, sampling techniques, statistical correlation, frequency distribution, reliability and validity criteria and regression analysis • Methods of organizing statistical information into reports, tabulations, charts and graphs • Principles and theories of a scientific, technical or professional field as they apply to criminal justice • Knowledge of current Federal, State, and local legislation, policies, regulations and issues that pertain to the Office of the Orange County District Attorney Leadership : • Uses creativity and innovation in achieving business objectives by planning and developing projects to be safe, efficient and effective • Works collaboratively with staff to align personal development and goal achievement with business objectives • Builds effective working relationships inside and outside the organization • Employment experience performing data compilation, analysis and leading research projects with teams of more than one Effective Communication : • Promotes open, candid information sharing across organizational boundaries in working with other law enforcement agencies, County, State and Federal agencies • Presents ideas and material clearly, concisely, logically and persuasively both orally and in writing • Effectively communicates in individual interviews and group discussions requiring persuasion, counseling and instruction • Advises supervisor and other management staff regarding the mission of the research unit and the objectives, methodology, time requirements and feasibility of major research projects • Recommends new projects and explains their contributions to operational objectives Planning and Organization: • Manages time wisely and effectively prioritizes multiple, competing tasks • Plans, organizes and directs research projects to determine the effect of, and need for, various County programs • Directs the design of research models, development and selection of statistical and analytical methods, collection and interpretation of field data and development of findings and recommendations • Makes efficient use of the organization's resources and promotes flexibility by planning for the effects of organizational change internally, and develops projects that recognize potential change in legislation and/or regulation impacting law enforcement Problem Solving & Decision-Making: Individual can detect problems and take effective corrective action; demonstrates excellent judgment when working with department standards and the public; shows the ability to make effective decisions when completing projects and assignments. MINIMUM QUALIFICATIONS: Click here to learn more about the minimum qualifications for the Research, Policy and QA Manager classification as well as the physical and mental requirements and the environmental and working conditions. RECRUITMENT PROCESS: District Attorney Human Resources will screen all applications in order to identify the candidates who meet the minimum qualifications for this position based on the skills required to meet the needs of the Department. After the initial screening, qualified applicants will be referred to the next step of the selection process. Application Screening (Refer/Non-Refer): Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview | SOI (Weighted 100%): Applicants will be interviewed and rated by a panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Eligible List: Once the assessment has been completed, District Attorney Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Based on the Department's needs, the recruitment process above may be modified. Candidates will be notified of any changes in the selection procedures. ADDITIONAL INFORMATION Veterans Employment Preference: The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) (Download PDF reader) (Download PDF reader) (Download PDF reader) to review the policy. SPECIAL QUALIFICATIONS Candidates under consideration for hire by the District Attorney-Public Administrator will be required to pass an extensive background investigation to the satisfaction of the department. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For additional questions regarding this recruitment, please contact Marina Guillen at 714-347-8420 or Marina.Guillen@ocdapa.org . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
CAREER DESCRIPTION RESEARCH, POLICY, AND QUALITY ASSURANCE MANAGER (RESEARCH MANAGER) SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. THIS RECRUITMENT IS OPEN TO THE PUBLIC The eligible list established through this recruitment will be used to fill a current vacancy in the Orange County District Attorney's Office and may also be used to fill positions in similar and/or lower classifications throughout the County of Orange . DEADLINE TO APPLY Online applications will be accepted for a minimum of five (5) business days, and will remain open on a continuous basis until 11:59 P.M. PST on the day the County's needs are met. All applicants are encouraged to apply immediately as this bulletin can close at any time without notice. DISTRICT ATTORNEY-PUBLIC ADMINISTRATOR: The Orange County District Attorney (OCDA) represents the People of the State of California in criminal and civil proceedings, serves the court and criminal justice system, and the Orange County Grand Jury. The mission of the Office of the Orange County District Attorney is to enhance public safety and welfare and to protect and respect crime victims and to create security in the community through the vigorous enforcement of criminal and civil laws in a just, honest, efficient and ethical manner. The Office consists of three major divisions: Legal, Investigative Bureau, and Administration. THE OPPORTUNITY The Research Manager will be responsible for: Leading research projects, programs, and units as directed by management by drafting proposals, selecting research methods, supervising teams, including other project managers, and presenting findings; Identifying areas for department improvement and developing research methodologies and data to meet those needs; Staying abreast with latest developments in research methodologies, technologies and changes in the law that will necessitate data collection, analysis and presentation; Collecting, analyzing and developing statistical reports and information to provide valid measurements of crime, criminal justice process, and office operations; Establishing and maintaining processes to ensure data integrity; Providing oversight on research projects and ongoing program evaluations from conceptualization to final outcome. Collaborating with other criminal justice entities and stakeholders in the exchange of information and data for the performance and assessment of criminal justice function; and Collaborating key information to internal and external stakeholders in planning strategic initiatives and in implementing new programs NOTE: This is a data research and working manager position, not a policy driving/writing position. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES : In addition to the minimum experience and education requirements, the ideal candidate will possess experience working in a legal/law enforcement setting as well as demonstrate the knowledge, skills, and experience listed in all the competencies below : Research Experience: • Possession of bachelor's degree or higher in Criminal Justice, Sociology, Research, Psychology or other Social Sciences or Administration field with documented statistical research focus • Extensive experience in conducting applied research in a criminal justice or social science setting • Experience in preparing concise written and oral reports summarizing complex data and information for non-technical personnel • Experience supervising and/or providing guidance to other staff carrying out research and evaluation activities Technical Knowledge : • Principles and methods of research design, including sampling and testing of hypotheses • Principles and methods of descriptive and inferential statistics including probability theory, sampling techniques, statistical correlation, frequency distribution, reliability and validity criteria and regression analysis • Methods of organizing statistical information into reports, tabulations, charts and graphs • Principles and theories of a scientific, technical or professional field as they apply to criminal justice • Knowledge of current Federal, State, and local legislation, policies, regulations and issues that pertain to the Office of the Orange County District Attorney Leadership : • Uses creativity and innovation in achieving business objectives by planning and developing projects to be safe, efficient and effective • Works collaboratively with staff to align personal development and goal achievement with business objectives • Builds effective working relationships inside and outside the organization • Employment experience performing data compilation, analysis and leading research projects with teams of more than one Effective Communication : • Promotes open, candid information sharing across organizational boundaries in working with other law enforcement agencies, County, State and Federal agencies • Presents ideas and material clearly, concisely, logically and persuasively both orally and in writing • Effectively communicates in individual interviews and group discussions requiring persuasion, counseling and instruction • Advises supervisor and other management staff regarding the mission of the research unit and the objectives, methodology, time requirements and feasibility of major research projects • Recommends new projects and explains their contributions to operational objectives Planning and Organization: • Manages time wisely and effectively prioritizes multiple, competing tasks • Plans, organizes and directs research projects to determine the effect of, and need for, various County programs • Directs the design of research models, development and selection of statistical and analytical methods, collection and interpretation of field data and development of findings and recommendations • Makes efficient use of the organization's resources and promotes flexibility by planning for the effects of organizational change internally, and develops projects that recognize potential change in legislation and/or regulation impacting law enforcement Problem Solving & Decision-Making: Individual can detect problems and take effective corrective action; demonstrates excellent judgment when working with department standards and the public; shows the ability to make effective decisions when completing projects and assignments. MINIMUM QUALIFICATIONS: Click here to learn more about the minimum qualifications for the Research, Policy and QA Manager classification as well as the physical and mental requirements and the environmental and working conditions. RECRUITMENT PROCESS: District Attorney Human Resources will screen all applications in order to identify the candidates who meet the minimum qualifications for this position based on the skills required to meet the needs of the Department. After the initial screening, qualified applicants will be referred to the next step of the selection process. Application Screening (Refer/Non-Refer): Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview | SOI (Weighted 100%): Applicants will be interviewed and rated by a panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Eligible List: Once the assessment has been completed, District Attorney Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Based on the Department's needs, the recruitment process above may be modified. Candidates will be notified of any changes in the selection procedures. ADDITIONAL INFORMATION Veterans Employment Preference: The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) (Download PDF reader) (Download PDF reader) (Download PDF reader) to review the policy. SPECIAL QUALIFICATIONS Candidates under consideration for hire by the District Attorney-Public Administrator will be required to pass an extensive background investigation to the satisfaction of the department. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For additional questions regarding this recruitment, please contact Marina Guillen at 714-347-8420 or Marina.Guillen@ocdapa.org . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: Continuous
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title EOS & NERR Administrative Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve Appointment Type Temporary: Position will end on or before December 31, 2024. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,500.00 per month ($66,000.00 Annually) Salary is commensurate with experience. Position Summary Administrative Coordinator will work for the San Francisco Bay National Estuarine Research Reserve (NERR) at Estuary and Ocean Science Center on the Romberg Tiburon Campus of San Francisco State University (SFSU), in Tiburon, CA. The position will be half time. The Administrative Coordinator will serve as a key contact between SFSU (Office of Research and Sponsored Programs), NOAA, and NERR staff and will assist the NERR Reserve Manager. The Administrative Coordinator will provide pre- and post-award grant support between the NERR and SFSU (prepare and interpret budgets and accounting reports; troubleshoot any discrepancies with appropriate campus offices; provide the NERR Manager with monthly financial reports; and assist with procurement and reimbursements) and grantors and subawardees (progress reporting, support with procurement and invoicing). Provide coordination support on human resources. Provide support with a variety of administrative tasks (scheduling meetings, planning special events, and supporting projects). Activities will also include working to support other NERR staff in support of our missions. Position Information Financial and Grant Management, Post-Award Maintain financial tracking of projects post award, utilizing data from the SF State Financial Data Warehouse and from purchasing activities, and provide monthly summaries. Ensure efficiency and continuity between multiple project accounts. Track calendar of all required reporting, and accounts close out. Monitor contract invoicing to assure compliance with SF State policies and procedures. Maintain allocations and reporting of expenses and salaries across projects. Support NERR Manager and SFSU Grants Administrator in preparing and submitting compliance reports. Support NERR Manager on human resource needs, including coordinating with ORSP, coordinating annual reviews, hiring assistance, volunteers coordination. Administer procurement and purchase-card reporting. Process paperwork for NERR Manager and staff: travel authorizations, travel and project reimbursements, purchase orders, grant contracting and subawards. Maintain expenditure cost tracking by project and category. Respond to SF State enquiries. Financial and Grant Management, Pre-Award Support NERR Principal Investigators with pre-award grant proposal development, including coordination with Office of Research and Sponsored Program, coordinating funding opportunity notices, budget development, grant information input to state and federal grant submission online portals. Administrative Support Schedule meetings, coordinate communications, and assist NERR Manager and staff with other administrative tasks, special events, note taking at meetings, calendar management, meeting agendas and action items tracking, volunteer hours tracking, online accounts management (domain names, hosts, outreach service providers). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Demonstrated proficiency in University pre- and post-award grant management processes and procedures Demonstrated proficiency in Microsoft Excel necessary, proficiency in Access or similar database program beneficial General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods especially of institutions like SF State. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures and impacting the applicable program, organizational unit, and/or administrative specialty. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Five years administrative, grant coordination, and accounting experience. Strong knowledge of generally accepted accounting principles. High proficiency in cost tracking across multiple grants. High proficiency in working with grant administrators within SFSU, with grant staff at grantor organizations, and with University procurement procedures. Experience with performing a variety of administrative, fiscal and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit. Work activities relate primarily to operations and procedures. Ability to coordinate projects within and across organizational units. Ability to handle multiple work priorities and accountability for own work results. Ability to use independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties; ability to follow standard procedures and practices. Independent problem solving including use of precedents to solve a wide range of administrative problems related to day-to-day work unit and program operations Ability to effectively interpret, organize, and present information and ideas verbally and in writing Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to maintain and improve the systems necessary for efficient tracking of all fiscal and accounting information for the Reserve. Ability to review and evaluate reports received from the University and work with appropriate staff to resolve accounting problems and issues in a timely manner. Ability to develop creative solutions and adapt current operating procedures to accommodate new conditions; respond quickly and effectively to needs of the Manager and staff while ensuring compliance at all levels. Environmental/Physical/Special Most possess a valid California Driver’s License. Ability to move 30 pounds of boxes Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 23 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title EOS & NERR Administrative Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve Appointment Type Temporary: Position will end on or before December 31, 2024. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,500.00 per month ($66,000.00 Annually) Salary is commensurate with experience. Position Summary Administrative Coordinator will work for the San Francisco Bay National Estuarine Research Reserve (NERR) at Estuary and Ocean Science Center on the Romberg Tiburon Campus of San Francisco State University (SFSU), in Tiburon, CA. The position will be half time. The Administrative Coordinator will serve as a key contact between SFSU (Office of Research and Sponsored Programs), NOAA, and NERR staff and will assist the NERR Reserve Manager. The Administrative Coordinator will provide pre- and post-award grant support between the NERR and SFSU (prepare and interpret budgets and accounting reports; troubleshoot any discrepancies with appropriate campus offices; provide the NERR Manager with monthly financial reports; and assist with procurement and reimbursements) and grantors and subawardees (progress reporting, support with procurement and invoicing). Provide coordination support on human resources. Provide support with a variety of administrative tasks (scheduling meetings, planning special events, and supporting projects). Activities will also include working to support other NERR staff in support of our missions. Position Information Financial and Grant Management, Post-Award Maintain financial tracking of projects post award, utilizing data from the SF State Financial Data Warehouse and from purchasing activities, and provide monthly summaries. Ensure efficiency and continuity between multiple project accounts. Track calendar of all required reporting, and accounts close out. Monitor contract invoicing to assure compliance with SF State policies and procedures. Maintain allocations and reporting of expenses and salaries across projects. Support NERR Manager and SFSU Grants Administrator in preparing and submitting compliance reports. Support NERR Manager on human resource needs, including coordinating with ORSP, coordinating annual reviews, hiring assistance, volunteers coordination. Administer procurement and purchase-card reporting. Process paperwork for NERR Manager and staff: travel authorizations, travel and project reimbursements, purchase orders, grant contracting and subawards. Maintain expenditure cost tracking by project and category. Respond to SF State enquiries. Financial and Grant Management, Pre-Award Support NERR Principal Investigators with pre-award grant proposal development, including coordination with Office of Research and Sponsored Program, coordinating funding opportunity notices, budget development, grant information input to state and federal grant submission online portals. Administrative Support Schedule meetings, coordinate communications, and assist NERR Manager and staff with other administrative tasks, special events, note taking at meetings, calendar management, meeting agendas and action items tracking, volunteer hours tracking, online accounts management (domain names, hosts, outreach service providers). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Demonstrated proficiency in University pre- and post-award grant management processes and procedures Demonstrated proficiency in Microsoft Excel necessary, proficiency in Access or similar database program beneficial General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods especially of institutions like SF State. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures and impacting the applicable program, organizational unit, and/or administrative specialty. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Five years administrative, grant coordination, and accounting experience. Strong knowledge of generally accepted accounting principles. High proficiency in cost tracking across multiple grants. High proficiency in working with grant administrators within SFSU, with grant staff at grantor organizations, and with University procurement procedures. Experience with performing a variety of administrative, fiscal and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit. Work activities relate primarily to operations and procedures. Ability to coordinate projects within and across organizational units. Ability to handle multiple work priorities and accountability for own work results. Ability to use independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties; ability to follow standard procedures and practices. Independent problem solving including use of precedents to solve a wide range of administrative problems related to day-to-day work unit and program operations Ability to effectively interpret, organize, and present information and ideas verbally and in writing Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to maintain and improve the systems necessary for efficient tracking of all fiscal and accounting information for the Reserve. Ability to review and evaluate reports received from the University and work with appropriate staff to resolve accounting problems and issues in a timely manner. Ability to develop creative solutions and adapt current operating procedures to accommodate new conditions; respond quickly and effectively to needs of the Manager and staff while ensuring compliance at all levels. Environmental/Physical/Special Most possess a valid California Driver’s License. Ability to move 30 pounds of boxes Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 23 2023 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posted until filled Salary commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. Responsible for the overall administration and management of the City's Drinking Water Facilities, including program implementation, fundraising/grant writing, and business operations. Areas of responsibility include planning and evaluation, policy and program development, personnel and fiscal management, and public relations. This is the highest level of strategic and/or operations management reporting to a top department executive or a department deputy. Position manages a primary function of the department and recommends high level policy and procedure subject to department, mayoral, and/or Council approval. This level would be expected to manage either a varied array of professionals and manager or a group of professionals in a City-wide administrative or operations function. This is NOT a routine promotional level and the specific justification for classification at this level must be documented. Supervision Received May work independently or as part of a team of managers that meet to discuss issues related to budgets, staff, policy, and operations. Direction received is very general and focuses on strategic objectives and is typically collaborative in nature. This is a policy-making level of management and would be considered "upper middle" management. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Provides direct management responsibility for the day-to-day operations of the following functional areas; Forecasting, Budgeting (Operations and Capital), Water System Operations. Monthly Budget-to-Actual Reporting, General Accounting Operations, Fixed Asset Accounting, Accounts Payable, and Cash Collections. Manages the invoicing for the Office of Water Treatment and Reclamation which includes invoicing for formal contracts, goods and services, and utilities and inter-jurisdictional expenses. Approves payroll for the distribution groups. Develops policy and write rules, regulations, and ordinances for environmental protection and land development in the City of Atlanta; interfaces with the Mayor's office, City Council, and other departments for policy and technical issues; Resolves technical issues and make final determination regarding the application of Federal, State, and local requirements for land development. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Oversees and manages the operation of Watershed Information Systems. Ensures both, the short-term and long-term financial health and viability of the Department; provides assurance related to the delivery of financial-related information to internal management, City Council, Bond Rating Agencies, and the department's bondholders; provides financial leadership and oversight of the department's annual financial audit. Ensures the City follows all state, federal, local & regional policies, laws and regulations pertaining to water treatment. Develops and maintains the City's Conservation Plan. Provides positive leadership, working harmoniously with others in the Department and other organizations, and ensuring that the day-to-day activities. Manages the water system operations including producing the budget, managing the staff, and overseeing technical and engineering processes. Ensures the Office of Water Treatment and Reclamation has all the necessary resources required to successfully complete job assignments in financial, human and administrative related areas which enables the City to fulfill its mission to deliver potable water and to manage waste water services for its customers 365 days a year. Directs and prepares the annual budget submission and detailed financial plan; duties include budget formulation and execution, approving all budget adjustments and budget transfers Department-wide, developing the plan assumptions, and ensuring that the annual budget is in sync with the strategic financial plan. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Provides leadership and direction to group managers and oversee project goals. Develops project strategies, implementation plan, project scope and milestones. Decision Making This position is generally required to provide input regarding decisions that impact any area within the watershed's divisions and offices. Such issues may be related to policy/procedure, strategy, budget, and/or technical. May commit department to action. Establishes organization strategy and policy within required legislative or executive limitations. Leadership Provided Provides guidance to a varied group of Managers and Supervisors or may directly supervise a staff of professionals and team leaders engaged in an organization-wide or policy-advisory activity. Guidance should typically be general in nature and focus on objectives, end results, and policies. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Extensive knowledge of technical terminology; extensive knowledge of construction projects, administrative activities or field operations; knowledge of engineering, water and sewage, procurement, hydraulics, and geotechnical processes and terminology; knowledge of legal requirements of water conservation laws & ordinances; thorough knowledge of the principles and practices of water resource management and watershed science; knowledge of grant writing and grant management. Strong Computer and Software (Microsoft) Skills; very strong administrative and managerial skills; inter-personal and team working skills; skilled in communicating verbally and in writing. Ability to be decisive; ability to develop relationships and partnerships; ability to write clear and concise technical documents; ability to read, understand, and prepare legal documents; ability to effectively negotiate resolution of conflicts among citizens, neighbors, elected official, and staff, as well as efficiently manage a government office open to the public; ability to interact effectively with various personality styles and with upper departmental management or elected officials; ability to read and interpret construction drawings; ability to interpret laws, regulations and guidelines; ability to utilize Microsoft office suite and project management programs. Minimum Qualifications - Education and Experience Bachelor’s degree with a major in Business Management, Biology, Chemistry, Engineering or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). 10 years of experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experience as a manager, supervisor, team leader, etc. Preferred Education & Experience Master's degree in Business, Management or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). Minimum of 10 years of work experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experice as a manager, supervisor, team leader, etc. Licensures and Certifications Class I Water Treatment certification Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
Mar 08, 2024
Full Time
Posted until filled Salary commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. Responsible for the overall administration and management of the City's Drinking Water Facilities, including program implementation, fundraising/grant writing, and business operations. Areas of responsibility include planning and evaluation, policy and program development, personnel and fiscal management, and public relations. This is the highest level of strategic and/or operations management reporting to a top department executive or a department deputy. Position manages a primary function of the department and recommends high level policy and procedure subject to department, mayoral, and/or Council approval. This level would be expected to manage either a varied array of professionals and manager or a group of professionals in a City-wide administrative or operations function. This is NOT a routine promotional level and the specific justification for classification at this level must be documented. Supervision Received May work independently or as part of a team of managers that meet to discuss issues related to budgets, staff, policy, and operations. Direction received is very general and focuses on strategic objectives and is typically collaborative in nature. This is a policy-making level of management and would be considered "upper middle" management. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Provides direct management responsibility for the day-to-day operations of the following functional areas; Forecasting, Budgeting (Operations and Capital), Water System Operations. Monthly Budget-to-Actual Reporting, General Accounting Operations, Fixed Asset Accounting, Accounts Payable, and Cash Collections. Manages the invoicing for the Office of Water Treatment and Reclamation which includes invoicing for formal contracts, goods and services, and utilities and inter-jurisdictional expenses. Approves payroll for the distribution groups. Develops policy and write rules, regulations, and ordinances for environmental protection and land development in the City of Atlanta; interfaces with the Mayor's office, City Council, and other departments for policy and technical issues; Resolves technical issues and make final determination regarding the application of Federal, State, and local requirements for land development. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Oversees and manages the operation of Watershed Information Systems. Ensures both, the short-term and long-term financial health and viability of the Department; provides assurance related to the delivery of financial-related information to internal management, City Council, Bond Rating Agencies, and the department's bondholders; provides financial leadership and oversight of the department's annual financial audit. Ensures the City follows all state, federal, local & regional policies, laws and regulations pertaining to water treatment. Develops and maintains the City's Conservation Plan. Provides positive leadership, working harmoniously with others in the Department and other organizations, and ensuring that the day-to-day activities. Manages the water system operations including producing the budget, managing the staff, and overseeing technical and engineering processes. Ensures the Office of Water Treatment and Reclamation has all the necessary resources required to successfully complete job assignments in financial, human and administrative related areas which enables the City to fulfill its mission to deliver potable water and to manage waste water services for its customers 365 days a year. Directs and prepares the annual budget submission and detailed financial plan; duties include budget formulation and execution, approving all budget adjustments and budget transfers Department-wide, developing the plan assumptions, and ensuring that the annual budget is in sync with the strategic financial plan. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Provides leadership and direction to group managers and oversee project goals. Develops project strategies, implementation plan, project scope and milestones. Decision Making This position is generally required to provide input regarding decisions that impact any area within the watershed's divisions and offices. Such issues may be related to policy/procedure, strategy, budget, and/or technical. May commit department to action. Establishes organization strategy and policy within required legislative or executive limitations. Leadership Provided Provides guidance to a varied group of Managers and Supervisors or may directly supervise a staff of professionals and team leaders engaged in an organization-wide or policy-advisory activity. Guidance should typically be general in nature and focus on objectives, end results, and policies. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Extensive knowledge of technical terminology; extensive knowledge of construction projects, administrative activities or field operations; knowledge of engineering, water and sewage, procurement, hydraulics, and geotechnical processes and terminology; knowledge of legal requirements of water conservation laws & ordinances; thorough knowledge of the principles and practices of water resource management and watershed science; knowledge of grant writing and grant management. Strong Computer and Software (Microsoft) Skills; very strong administrative and managerial skills; inter-personal and team working skills; skilled in communicating verbally and in writing. Ability to be decisive; ability to develop relationships and partnerships; ability to write clear and concise technical documents; ability to read, understand, and prepare legal documents; ability to effectively negotiate resolution of conflicts among citizens, neighbors, elected official, and staff, as well as efficiently manage a government office open to the public; ability to interact effectively with various personality styles and with upper departmental management or elected officials; ability to read and interpret construction drawings; ability to interpret laws, regulations and guidelines; ability to utilize Microsoft office suite and project management programs. Minimum Qualifications - Education and Experience Bachelor’s degree with a major in Business Management, Biology, Chemistry, Engineering or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). 10 years of experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experience as a manager, supervisor, team leader, etc. Preferred Education & Experience Master's degree in Business, Management or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). Minimum of 10 years of work experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experice as a manager, supervisor, team leader, etc. Licensures and Certifications Class I Water Treatment certification Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $100,000.00 per year to $115,000.00 per year. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the AVP of Risk Management and Internal Control, the Emergency Manager is responsible for day to day administrative, operational, fiscal management of emergency management programs and services. The Emergency Manager manages planning, budgeting, training, and programming related to emergency preparedness and response functions. The Emergency Manager (1) serves as a liaison with local, state, and federal agencies to ensure compliance, (2) works directly with staff, faculty, and students to develop, implement, manage, and continually improve campus-wide emergency preparedness, business continuity response plans, and programs to improve the University’s ability to respond to emergencies, effectively manage incidents, and systematically restore the campus to full operation following adverse events. The Emergency Manager participates in State, County and Chancellor’s Office planning and compliance audits as they relate to emergency management. Responsibilities Responding to Emergencies: Respond to emergencies that directly or indirectly impact the operation of the University in accordance with the guidelines established within the California State University Emergency Operation Plans, the Federal Emergency Management Agency (FEMA) and the National Incident Management System. Coordinate responses by all appropriate campus resources during an actual event to ensure timely and effective response and manages recovery in a post-incident environment. Administrative Duties: Maintain and update all resource materials associated with emergency preparedness plans, prepares emergency situation status reports that describe response and recovery efforts, needs, and preliminary damage assessments. Apply for federal funding for emergency management related needs and administers and reports on the progress of such grants. Assist in the planning, developing, and managing of the budget relating to University Emergency Preparedness. Lead in the design, development, implementation, and management of existing and new programs, systems, procedures, and methods of operation related to emergency operations administration on Campus. Policy Creation, Review and Compliance: Develop and update the Emergency Operations Plan and all annexes in order to meet compliance standards established by the Federal Emergency Management Agency (FEMA), keeps informed of federal, state, and local regulations affecting emergency plans and ensures that plans adhere to these regulations, proposes alteration of emergency response procedures based on regulatory changes, technological changes, or knowledge gained from outcomes of previous emergency situations, and develops and performs tests and evaluations of emergency management plans in accordance with federal, state and county regulations/guidelines. Collaborate with various campus stakeholders in the development of hazard-specific plans that outline operating procedures to be used in response to disasters or emergencies, such as earthquakes, mass casualties and terrorist attacks, and in recovery from these events. Reviews emergency plans of individual campus departments to ensure their adequacy, alignment with the overall Cal State East Bay plan and compliance with University requirements. Research and oversee campus compliance with CSU, State, and Federal emergency preparedness guidelines, regulations, and policy. Ensure campus compliance with CSU EO #1056, Emergency Management, State, and Federal emergency preparedness guidelines, regulations and policy. Operational Preparedness: Coordinate and maintain the campus emergency response team assigned to staff the University’s Emergency Operations Center (EOC), facilitates the activation of the EOC, and serves as the Emergency Operations Center Coordinator in the event of an activation or any other roles as assigned by the EOC Executive or Director. Stay apprised of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of plan implementation. Manage the Emergency Notification System and ensures the call lists for employees and students are up-to-date and functional, conducts quarterly reviews and verification of call lists and publishes updates, and maintains the Building Emergency Support Team (BEST) roster. Coordinates disaster response or crisis management activities, such as developing communications and implementation plans for evacuations, shelters, and special needs plans. Collaborate with other campus departments to ensure effective coordination and oversight of the BEST program including purchasing resources and materials for BEST members, providing training and drills, building emergency evacuation plans and building emergency supplies. Maintain working relationships with municipalities, county departments, other emergency response organizations (such as Red Cross), and similar entities to facilitate plan development, response effort coordination, and exchanges of personnel and equipment. Consult with officials of local and area governments, schools, hospitals, and other institutions to determine their needs and capabilities in the event of a natural disaster or other emergency. Inspect facilities and equipment, such as emergency operations centers and communications equipment, to determine their operational and functional capabilities in emergency situations. Assess emergency-related needs that should be addressed in disaster planning and/or provide technical support to others conducting such surveys. Leads the development and maintenance of the Emergency Management web pages in providing current information and training materials. Training: Plan, develop, and implement a variety of tabletop, functional, and full-scale exercises and drills designed to test the University’s ability to respond to various situations using an all-hazards approach to emergency management designed to test the University and identify gaps in the current response plan. Design, administer or coordinate emergency or disaster preparedness training courses that teach individuals and groups how to effectively respond to major emergencies and disasters. Trains groups in the preparations of emergency plans that are compatible with federal, state and county plans. Provides guidance for levels and types of training needed for campus emergency responders including the EOC, and other key members of the campus community. Identify training resources, coordinates attendance, and maintains an accurate database detailing training curriculum received by individuals on campus to ensure the University is compliant with current SEMS/NIMS requirements of having emergency responders trained in required ICS courses. Attend meetings, conferences, and workshops related to emergency management to learn new information and to develop working relationships with other CSU emergency managers and studies emergency plans used elsewhere to gather information for plan development and improvement. Develop instructional materials and makes presentations to groups to provide information on emergency plans and the implementation process. Collaborate with the Audit Manager in the testing and improvements of Business Continuity Plans for essential functions of the University. Minimum Qualifications A Bachelor's Degree from an accredited four-year college or university in Emergency Management, Public Administration, Public Policy, Business Administration, or related area. Three (3) years of related practical experience and a minimum of three years of experience supervising/managing professional staff. Required Qualifications Thorough knowledge of emergency management programs. Knowledge of principles, concepts and terminology in emergency preparedness and of legal/regulatory basis for current emergency management programs. Well versed in Standardized Emergency Management Systems (SEMS), Incident Command System (ICS), the California Emergency Services Act, the Natural Disaster Assistance Act, and the Robert T. Stafford Act. Participate and be a member in regional organizations such as the CA Office of Emergency Services Mutual Aid Regional Advisory Committee (MARAC), California Emergency Services Association, International Association of Emergency Managers, etc. Ability to train others and provide lead work direction. Interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations. Perform basic research and statistical analysis. Analyze data and make accurate projections using business mathematics and basic statistics. Communicate effectively both orally and in writing. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Emergency Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 14 2023 Pacific Standard Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $100,000.00 per year to $115,000.00 per year. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the AVP of Risk Management and Internal Control, the Emergency Manager is responsible for day to day administrative, operational, fiscal management of emergency management programs and services. The Emergency Manager manages planning, budgeting, training, and programming related to emergency preparedness and response functions. The Emergency Manager (1) serves as a liaison with local, state, and federal agencies to ensure compliance, (2) works directly with staff, faculty, and students to develop, implement, manage, and continually improve campus-wide emergency preparedness, business continuity response plans, and programs to improve the University’s ability to respond to emergencies, effectively manage incidents, and systematically restore the campus to full operation following adverse events. The Emergency Manager participates in State, County and Chancellor’s Office planning and compliance audits as they relate to emergency management. Responsibilities Responding to Emergencies: Respond to emergencies that directly or indirectly impact the operation of the University in accordance with the guidelines established within the California State University Emergency Operation Plans, the Federal Emergency Management Agency (FEMA) and the National Incident Management System. Coordinate responses by all appropriate campus resources during an actual event to ensure timely and effective response and manages recovery in a post-incident environment. Administrative Duties: Maintain and update all resource materials associated with emergency preparedness plans, prepares emergency situation status reports that describe response and recovery efforts, needs, and preliminary damage assessments. Apply for federal funding for emergency management related needs and administers and reports on the progress of such grants. Assist in the planning, developing, and managing of the budget relating to University Emergency Preparedness. Lead in the design, development, implementation, and management of existing and new programs, systems, procedures, and methods of operation related to emergency operations administration on Campus. Policy Creation, Review and Compliance: Develop and update the Emergency Operations Plan and all annexes in order to meet compliance standards established by the Federal Emergency Management Agency (FEMA), keeps informed of federal, state, and local regulations affecting emergency plans and ensures that plans adhere to these regulations, proposes alteration of emergency response procedures based on regulatory changes, technological changes, or knowledge gained from outcomes of previous emergency situations, and develops and performs tests and evaluations of emergency management plans in accordance with federal, state and county regulations/guidelines. Collaborate with various campus stakeholders in the development of hazard-specific plans that outline operating procedures to be used in response to disasters or emergencies, such as earthquakes, mass casualties and terrorist attacks, and in recovery from these events. Reviews emergency plans of individual campus departments to ensure their adequacy, alignment with the overall Cal State East Bay plan and compliance with University requirements. Research and oversee campus compliance with CSU, State, and Federal emergency preparedness guidelines, regulations, and policy. Ensure campus compliance with CSU EO #1056, Emergency Management, State, and Federal emergency preparedness guidelines, regulations and policy. Operational Preparedness: Coordinate and maintain the campus emergency response team assigned to staff the University’s Emergency Operations Center (EOC), facilitates the activation of the EOC, and serves as the Emergency Operations Center Coordinator in the event of an activation or any other roles as assigned by the EOC Executive or Director. Stay apprised of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of plan implementation. Manage the Emergency Notification System and ensures the call lists for employees and students are up-to-date and functional, conducts quarterly reviews and verification of call lists and publishes updates, and maintains the Building Emergency Support Team (BEST) roster. Coordinates disaster response or crisis management activities, such as developing communications and implementation plans for evacuations, shelters, and special needs plans. Collaborate with other campus departments to ensure effective coordination and oversight of the BEST program including purchasing resources and materials for BEST members, providing training and drills, building emergency evacuation plans and building emergency supplies. Maintain working relationships with municipalities, county departments, other emergency response organizations (such as Red Cross), and similar entities to facilitate plan development, response effort coordination, and exchanges of personnel and equipment. Consult with officials of local and area governments, schools, hospitals, and other institutions to determine their needs and capabilities in the event of a natural disaster or other emergency. Inspect facilities and equipment, such as emergency operations centers and communications equipment, to determine their operational and functional capabilities in emergency situations. Assess emergency-related needs that should be addressed in disaster planning and/or provide technical support to others conducting such surveys. Leads the development and maintenance of the Emergency Management web pages in providing current information and training materials. Training: Plan, develop, and implement a variety of tabletop, functional, and full-scale exercises and drills designed to test the University’s ability to respond to various situations using an all-hazards approach to emergency management designed to test the University and identify gaps in the current response plan. Design, administer or coordinate emergency or disaster preparedness training courses that teach individuals and groups how to effectively respond to major emergencies and disasters. Trains groups in the preparations of emergency plans that are compatible with federal, state and county plans. Provides guidance for levels and types of training needed for campus emergency responders including the EOC, and other key members of the campus community. Identify training resources, coordinates attendance, and maintains an accurate database detailing training curriculum received by individuals on campus to ensure the University is compliant with current SEMS/NIMS requirements of having emergency responders trained in required ICS courses. Attend meetings, conferences, and workshops related to emergency management to learn new information and to develop working relationships with other CSU emergency managers and studies emergency plans used elsewhere to gather information for plan development and improvement. Develop instructional materials and makes presentations to groups to provide information on emergency plans and the implementation process. Collaborate with the Audit Manager in the testing and improvements of Business Continuity Plans for essential functions of the University. Minimum Qualifications A Bachelor's Degree from an accredited four-year college or university in Emergency Management, Public Administration, Public Policy, Business Administration, or related area. Three (3) years of related practical experience and a minimum of three years of experience supervising/managing professional staff. Required Qualifications Thorough knowledge of emergency management programs. Knowledge of principles, concepts and terminology in emergency preparedness and of legal/regulatory basis for current emergency management programs. Well versed in Standardized Emergency Management Systems (SEMS), Incident Command System (ICS), the California Emergency Services Act, the Natural Disaster Assistance Act, and the Robert T. Stafford Act. Participate and be a member in regional organizations such as the CA Office of Emergency Services Mutual Aid Regional Advisory Committee (MARAC), California Emergency Services Association, International Association of Emergency Managers, etc. Ability to train others and provide lead work direction. Interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations. Perform basic research and statistical analysis. Analyze data and make accurate projections using business mathematics and basic statistics. Communicate effectively both orally and in writing. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Emergency Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 14 2023 Pacific Standard Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
S alary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $110,000.00 per year to $125,000.00 per year. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general direction of the AVP of Risk Management and Internal Control (RMIC), the Manager of Audits & Compliance will coordinate and support all Chancellor’s Office and external agency audit activities, and is responsible for facilitating regular audits or advisory services of campus operations performed by the Chancellor’s Office of Audit & Advisory Services (AAS), and ensuring that the campus responds to audit observations and recommendation; plan, execute, and administer the internal audit function at Cal State East Bay. This includes conducting reviews of higher-risk organization and functional activities, and recommending appropriate corrective action or changes in current policies, procedures, or processes of the University and its auxiliary organizations. This position will assess whether organizational units in the University are in compliance with CSU policies, applicable federal and state laws and regulations, and statements of policies and procedures, in a manner consistent with both University objectives and high standards of administrative practice and consult and advise management and staff, including serving on campus steering committees as needed for audit and compliance related matters. Responsibilities Coordinate and support all activities between Cal State East Bay and Chancellor’s Office of Audit and Advisory Services (AAS) and external agencies. The AAS auditors perform three to four audits per year on campus. Each AAS audit cycle takes about 4 months for the first three audit phases. Multiple AAS audits run concurrently since the resolution of audit observations usually overlaps the next audit. In addition to audits, the campus VP/CFO occasionally requests that AAS perform internal reviews or advisory service engagements, which follow the same four phases. Phase 1 - Pre-Audit: Internal Control Questionnaire/Request for Documents (30 days): Consult with departments being audited. Lead the compilation, development, and submission of requested documents. Prepare responses. Coordinate audit schedule with AAS and CFO. Phase 2 - Audit Fieldwork: Host AAS auditors on campus or virtually and facilitate their access to University staff and records. Coordinate and attend status meetings with staff members from the University and AAS. Assist in resolving audit issues and coordinate with campus staff to provide additional documents requested during 5 weeks of audit work on campus. Phase 3 - Review audit report draft and prepare Campus Management Response: Lead review of draft audit reports by relevant staff members. Report questions and concerns to AAS. Determine if formal exit conferences will be requested. Negotiate final audit report language with AAS, as needed. Lead the development and submission of campus management responses to all audit observations, and corrective actions for all recommendations. Phase 4 - Resolution of Audit Observations: Determine what will be acceptable to resolve audit recommendations. Regularly apprise the Director of RMIC and CFO and other campus leaders of the status of audit recommendations. Lead the compilation and development of evidence of implementing recommendations; facilitate the submission of transmittal letters to the CSU Vice Chancellor of AAS on behalf of the CFO. Consult, review and/or write business process guidelines (BPG’s), as needed. Ensure that correction actions are taken within the established implementation timelines. Conduct internal monitoring or follow up reviews, as needed, after the audit is completed. Plan, develop, and implement the internal audit function for the University and campus auxiliary organizations that tests and evaluates compliance with federal, state and CSU policies and regulations; determines the effectiveness of operating controls. Conduct annual risk assessments across the campus and develop and execute an internal audit plan to review high-risk areas as appropriate. Analyze operations, financial and organizational issues, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations to improve operations. Provide assurance that University assets are properly safeguarded and accounted for and effectively used in accordance with established policies and procedures. Summarize information, audit observations, and recommendations into written workpapers, and reports, and prepare timely professional reports that are complete, accurate and compelling. Maintain adequate workpapers as evidence of review work performed and preparation of fieldwork reports. Provides ongoing consulting to manage University compliance and reduce exposure to lawsuits related to mandatory federal laws (and CSU policies) in the following areas: Report of any fiscal irregularities {thefts, fraud, etc.) over $5,000 per CSU Executive Order 1104 (formerly EO 813): Analyze internal control failures and make recommendations to implement corrective actions. Report to CSU, State Auditor, Dept. of Finance, as required. Assist the AVP of RMIC, who is the University’s designated Whistleblower Administrator pursuant to CSU Executive Orders 1115 and 1116, as well as the California State Whistleblower Protection Act: Notice the campus community regarding the Whistleblower Program. Implement and maintain procedures for receiving inquiries and complaints. Consider allegations and conduct preliminary reviews of complaints. Plan and perform comprehensive investigations. Report investigation results. Develop and follow up on corrective actions arising from investigations. Americans with Disabilities Act (ADA): Member of the ATI (Assistive Technology Initiative) Steering Committee regarding mandatory accessibility of campus websites, instructional materials and procurement of electronic and IT software. Business Continuity: Collaborate with department and functional stakeholders in the development and maintenance of CSUEB Business Continuity Plan to assure efficient and effective continuation of essential functions of the University during an emergency. Work collaboratively with the Emergency Manager on the testing and improvements of BCPs. Minimum Qualifications Incumbents must possess a B.A. or B.S. from an accredited four-year college or university in Public Administration, Public Policy, Economics, Business Administration, Accounting, or related area, and A minimum of three years of related practical audit experience and at least three years of supervising /managing professional staff. Preferred Skills and Knowledge Incumbents must demonstrate the ability to independently perform all phases of internal auditing and possess knowledge of the theories and principles of internal auditing, audit standards, and general administration and management controls. Incumbents must have the analytic skills and be able to deploy techniques in performance auditing, financial analysis and cost-benefit analysis. Incumbents should have an understanding of the role of governmental institutions in general and public colleges and universities in particular, and demonstrate the ability to quickly learn processes, rules and operations on campus. Incumbents must inspire trust and respect to maintain effective working relationships with staff members of all levels, backgrounds, and work styles, and demonstrate the ability to “achieve results through others” without having organizational authority over others. Incumbents must maintain an objective attitude, and establish and maintain credibility among staff members on campus. Incumbents must have excellent project management skills in order to consistently lead diverse groups of disparate University staff members toward the achievement of a single goal, and within non negotiable deadlines. Incumbents must be proficient in computer applications, particularly spreadsheets and word processing; PowerPoint familiarity is also desirable. Incumbents must have effective interpersonal (verbal) communication as well as writing skills. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Audits & Compliance Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 14 2023 Pacific Standard Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
S alary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $110,000.00 per year to $125,000.00 per year. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general direction of the AVP of Risk Management and Internal Control (RMIC), the Manager of Audits & Compliance will coordinate and support all Chancellor’s Office and external agency audit activities, and is responsible for facilitating regular audits or advisory services of campus operations performed by the Chancellor’s Office of Audit & Advisory Services (AAS), and ensuring that the campus responds to audit observations and recommendation; plan, execute, and administer the internal audit function at Cal State East Bay. This includes conducting reviews of higher-risk organization and functional activities, and recommending appropriate corrective action or changes in current policies, procedures, or processes of the University and its auxiliary organizations. This position will assess whether organizational units in the University are in compliance with CSU policies, applicable federal and state laws and regulations, and statements of policies and procedures, in a manner consistent with both University objectives and high standards of administrative practice and consult and advise management and staff, including serving on campus steering committees as needed for audit and compliance related matters. Responsibilities Coordinate and support all activities between Cal State East Bay and Chancellor’s Office of Audit and Advisory Services (AAS) and external agencies. The AAS auditors perform three to four audits per year on campus. Each AAS audit cycle takes about 4 months for the first three audit phases. Multiple AAS audits run concurrently since the resolution of audit observations usually overlaps the next audit. In addition to audits, the campus VP/CFO occasionally requests that AAS perform internal reviews or advisory service engagements, which follow the same four phases. Phase 1 - Pre-Audit: Internal Control Questionnaire/Request for Documents (30 days): Consult with departments being audited. Lead the compilation, development, and submission of requested documents. Prepare responses. Coordinate audit schedule with AAS and CFO. Phase 2 - Audit Fieldwork: Host AAS auditors on campus or virtually and facilitate their access to University staff and records. Coordinate and attend status meetings with staff members from the University and AAS. Assist in resolving audit issues and coordinate with campus staff to provide additional documents requested during 5 weeks of audit work on campus. Phase 3 - Review audit report draft and prepare Campus Management Response: Lead review of draft audit reports by relevant staff members. Report questions and concerns to AAS. Determine if formal exit conferences will be requested. Negotiate final audit report language with AAS, as needed. Lead the development and submission of campus management responses to all audit observations, and corrective actions for all recommendations. Phase 4 - Resolution of Audit Observations: Determine what will be acceptable to resolve audit recommendations. Regularly apprise the Director of RMIC and CFO and other campus leaders of the status of audit recommendations. Lead the compilation and development of evidence of implementing recommendations; facilitate the submission of transmittal letters to the CSU Vice Chancellor of AAS on behalf of the CFO. Consult, review and/or write business process guidelines (BPG’s), as needed. Ensure that correction actions are taken within the established implementation timelines. Conduct internal monitoring or follow up reviews, as needed, after the audit is completed. Plan, develop, and implement the internal audit function for the University and campus auxiliary organizations that tests and evaluates compliance with federal, state and CSU policies and regulations; determines the effectiveness of operating controls. Conduct annual risk assessments across the campus and develop and execute an internal audit plan to review high-risk areas as appropriate. Analyze operations, financial and organizational issues, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations to improve operations. Provide assurance that University assets are properly safeguarded and accounted for and effectively used in accordance with established policies and procedures. Summarize information, audit observations, and recommendations into written workpapers, and reports, and prepare timely professional reports that are complete, accurate and compelling. Maintain adequate workpapers as evidence of review work performed and preparation of fieldwork reports. Provides ongoing consulting to manage University compliance and reduce exposure to lawsuits related to mandatory federal laws (and CSU policies) in the following areas: Report of any fiscal irregularities {thefts, fraud, etc.) over $5,000 per CSU Executive Order 1104 (formerly EO 813): Analyze internal control failures and make recommendations to implement corrective actions. Report to CSU, State Auditor, Dept. of Finance, as required. Assist the AVP of RMIC, who is the University’s designated Whistleblower Administrator pursuant to CSU Executive Orders 1115 and 1116, as well as the California State Whistleblower Protection Act: Notice the campus community regarding the Whistleblower Program. Implement and maintain procedures for receiving inquiries and complaints. Consider allegations and conduct preliminary reviews of complaints. Plan and perform comprehensive investigations. Report investigation results. Develop and follow up on corrective actions arising from investigations. Americans with Disabilities Act (ADA): Member of the ATI (Assistive Technology Initiative) Steering Committee regarding mandatory accessibility of campus websites, instructional materials and procurement of electronic and IT software. Business Continuity: Collaborate with department and functional stakeholders in the development and maintenance of CSUEB Business Continuity Plan to assure efficient and effective continuation of essential functions of the University during an emergency. Work collaboratively with the Emergency Manager on the testing and improvements of BCPs. Minimum Qualifications Incumbents must possess a B.A. or B.S. from an accredited four-year college or university in Public Administration, Public Policy, Economics, Business Administration, Accounting, or related area, and A minimum of three years of related practical audit experience and at least three years of supervising /managing professional staff. Preferred Skills and Knowledge Incumbents must demonstrate the ability to independently perform all phases of internal auditing and possess knowledge of the theories and principles of internal auditing, audit standards, and general administration and management controls. Incumbents must have the analytic skills and be able to deploy techniques in performance auditing, financial analysis and cost-benefit analysis. Incumbents should have an understanding of the role of governmental institutions in general and public colleges and universities in particular, and demonstrate the ability to quickly learn processes, rules and operations on campus. Incumbents must inspire trust and respect to maintain effective working relationships with staff members of all levels, backgrounds, and work styles, and demonstrate the ability to “achieve results through others” without having organizational authority over others. Incumbents must maintain an objective attitude, and establish and maintain credibility among staff members on campus. Incumbents must have excellent project management skills in order to consistently lead diverse groups of disparate University staff members toward the achievement of a single goal, and within non negotiable deadlines. Incumbents must be proficient in computer applications, particularly spreadsheets and word processing; PowerPoint familiarity is also desirable. Incumbents must have effective interpersonal (verbal) communication as well as writing skills. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Audits & Compliance Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 14 2023 Pacific Standard Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
City of Fort Lauderdale, FL
Fort Lauderdale, Florida, United States
POSITION SUMMARY The right person for this role will be focused on collaboration with unions, managers, and employees, creating strong cross-functional partnerships across the business, and developing innovative and impactful solutions to support the organization. You will have opportunities to help drive the long-term vision of the Employee Relations function and our priorities, and work closely with the Employee Relations Manager and executive leadership to ensure our mission and values are represented in the ways we do our work. If you want to be part of a dynamic, growing City, with the opportunity to have a voice in strategic planning, and touch all levels of the organization, keep reading! The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. Interprets and explains Equal Employment Opportunity (EEO) and employee relations laws, statutes, and regulations. Advises management staff, department heads and/or their designees regarding employee relations issues. Assists and actively participates in contract negotiations. May act as management spokesperson on behalf of the City Manager and in coordination with department heads to assure reasonable uniformity in contract settlement and grievance settlements. PLEASE NOTE: The duties of this position will include all of those duties set forth in the official job description . This position shall remain open until a sufficient number of qualified applications have been received. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. This job classification is in Management Category II for benefits purposes, which includes Eight (8) additional Management Vacation Days and a Vehicle Allowance of $340/month. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This is a classified position covered by the Personnel Rules. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Advises and confers with City management staff, department heads, and/or designees on discipline administration issues, contract interpretation issues, and EEO practices Meets with employees and union organizations regarding employee relations and EEO matters Advises department heads and/or designees in areas of department policy, rules and regulations for attendance, overtime, use of City property, and other employee relations issues Attends various department head staff meetings to discuss and advise officials regarding a variety of employee relations, discipline, and EEO issues Maintains knowledge of laws, Public Employees Relations Commission (PERC) rulings, court decisions, statutes, arbitrators' decisions, and other current activities related to employee relations and EEO issues Confers with and advises department heads and/or designees regarding appropriate written grievance responses and compliance with City discipline and grievance procedures Conducts training sessions for City management officials and new supervisory employees regarding discipline administration, grievance handling, and current developments and practices in the field of employee relations and contract administration Performs special projects and participates in specific internal investigations at the request of the City Manager's Office and makes recommendations on a variety of management/employee issues Meets with City Attorney's Office representatives and/or outside counsel as needed regarding employee relations issues Serves as the City's management representative at arbitration hearings; develops appropriate meeting strategy; prepares City witnesses; drafts strategic cross examination questions; prepares arbitration briefs when needed Serves as management representative in negotiating contractual agreements, when needed Maintains knowledge of the latest data concerning wages, salaries, EEO and labor contract cases, fringe benefits, hours of work, and conditions of employment Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree in Labor Relations, Human Resources, Business or Public Administration or a related field. Three (3) or more years of experience in discipline administration, negotiating strategies and proposals; labor negotiations; contract interpretation and administration; EEO complaint resolution; grievance handling; EEO fact-finding and arbitration proceedings. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education. Preferences: Prior experience conducting labor relations investigations. Prior work experience within a Municipality or Government Agency. Professional in Human Resources (PHR) / Senior Professional in Human Resources (SPHR) / Society for Human Resources Management Certified Professional (SHRM-CP) / Society for Human Resources Management Senior Certified Professional (SHRM-SCP) or other human resources-related professional certifications. Special Requirements: Essential Employees may be required to work during a declared emergency. The employee's Department Head will determine who will be required to work. WORKING ENVIRONMENT: Work Environment Frequency Working in Designated Environment Office or similar indoor environment Frequently or Often Outdoor environment Sometimes Street environment (near moving traffic) Seldom or Never Construction site Seldom or Never Confined Space Seldom or Never In the community (homes, businesses, etc.) Seldom or Never Lab Seldom or Never Warehouse environment Seldom or Never PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants will be required to take a medical examination and/or pass a drug screening prior to appointment. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J-204 ). The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
Apr 13, 2024
Full Time
POSITION SUMMARY The right person for this role will be focused on collaboration with unions, managers, and employees, creating strong cross-functional partnerships across the business, and developing innovative and impactful solutions to support the organization. You will have opportunities to help drive the long-term vision of the Employee Relations function and our priorities, and work closely with the Employee Relations Manager and executive leadership to ensure our mission and values are represented in the ways we do our work. If you want to be part of a dynamic, growing City, with the opportunity to have a voice in strategic planning, and touch all levels of the organization, keep reading! The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. Interprets and explains Equal Employment Opportunity (EEO) and employee relations laws, statutes, and regulations. Advises management staff, department heads and/or their designees regarding employee relations issues. Assists and actively participates in contract negotiations. May act as management spokesperson on behalf of the City Manager and in coordination with department heads to assure reasonable uniformity in contract settlement and grievance settlements. PLEASE NOTE: The duties of this position will include all of those duties set forth in the official job description . This position shall remain open until a sufficient number of qualified applications have been received. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. This job classification is in Management Category II for benefits purposes, which includes Eight (8) additional Management Vacation Days and a Vehicle Allowance of $340/month. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This is a classified position covered by the Personnel Rules. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Advises and confers with City management staff, department heads, and/or designees on discipline administration issues, contract interpretation issues, and EEO practices Meets with employees and union organizations regarding employee relations and EEO matters Advises department heads and/or designees in areas of department policy, rules and regulations for attendance, overtime, use of City property, and other employee relations issues Attends various department head staff meetings to discuss and advise officials regarding a variety of employee relations, discipline, and EEO issues Maintains knowledge of laws, Public Employees Relations Commission (PERC) rulings, court decisions, statutes, arbitrators' decisions, and other current activities related to employee relations and EEO issues Confers with and advises department heads and/or designees regarding appropriate written grievance responses and compliance with City discipline and grievance procedures Conducts training sessions for City management officials and new supervisory employees regarding discipline administration, grievance handling, and current developments and practices in the field of employee relations and contract administration Performs special projects and participates in specific internal investigations at the request of the City Manager's Office and makes recommendations on a variety of management/employee issues Meets with City Attorney's Office representatives and/or outside counsel as needed regarding employee relations issues Serves as the City's management representative at arbitration hearings; develops appropriate meeting strategy; prepares City witnesses; drafts strategic cross examination questions; prepares arbitration briefs when needed Serves as management representative in negotiating contractual agreements, when needed Maintains knowledge of the latest data concerning wages, salaries, EEO and labor contract cases, fringe benefits, hours of work, and conditions of employment Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree in Labor Relations, Human Resources, Business or Public Administration or a related field. Three (3) or more years of experience in discipline administration, negotiating strategies and proposals; labor negotiations; contract interpretation and administration; EEO complaint resolution; grievance handling; EEO fact-finding and arbitration proceedings. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education. Preferences: Prior experience conducting labor relations investigations. Prior work experience within a Municipality or Government Agency. Professional in Human Resources (PHR) / Senior Professional in Human Resources (SPHR) / Society for Human Resources Management Certified Professional (SHRM-CP) / Society for Human Resources Management Senior Certified Professional (SHRM-SCP) or other human resources-related professional certifications. Special Requirements: Essential Employees may be required to work during a declared emergency. The employee's Department Head will determine who will be required to work. WORKING ENVIRONMENT: Work Environment Frequency Working in Designated Environment Office or similar indoor environment Frequently or Often Outdoor environment Sometimes Street environment (near moving traffic) Seldom or Never Construction site Seldom or Never Confined Space Seldom or Never In the community (homes, businesses, etc.) Seldom or Never Lab Seldom or Never Warehouse environment Seldom or Never PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants will be required to take a medical examination and/or pass a drug screening prior to appointment. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J-204 ). The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university in Fine Arts, Arts Administration, Art History, or a related field; plus four (4) years of experience in administrating public art projects, gallery management, fine arts management, or other related/relevant work experience. Licenses or Certifications: None. Notes to Applicants JOB PREVIEW : The Art in Public Places Program Manager is responsible for the implementation of the Art in Public Places ordinance and management of the Art in Public Places Program. Some key responsibilities include: envisioning public art project opportunities, administering calls to artists, recruiting and providing technical assistance to artists, facilitating artwork/artist selection processes, developing budgets, designing outreach and promotional strategies, conducting public engagement and programming, administering contracts, monitoring artwork design, fabrication and installations, and overseeing collection care. The Art in Public Places Manager serves as a liaison between the Program and the Art in Public Places Panel, artists and other creative professionals, City departments, community groups/stakeholders, and other partners to build and strengthen relationships and advance Program initiatives. The position is responsible for compliance with City, State and Federal guidelines as well as for championing the highest levels of diversity, equity and inclusion in all aspects of Program operation. When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. And are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $37.14 - $47.35 Hours Monday - Friday; 8 8:00 a.m. - 5:00 p.m. (Core Business Hours) Effective January 1, 2024 , non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period. Job Close Date 04/25/2024 Type of Posting External Department Economic Development Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E. Ben White Blvd, suite 400, Austin, TX 78741 Preferred Qualifications Experience in advancing diversity, equity, inclusion, and accessibility through the field of public art and/or in public art policy/program shifts to address historic inequities in commissioning practices or collections. Experience guiding strategic planning processes for large capital projects with multi-million dollar public art investments. Knowledge of policy, practices, laws, and trends that govern public art program operation as well as a desire to innovate, problem-solve, and improve for effectiveness and efficiency on an ongoing basis. Presentation skills with the ability to convey complex information to staff, elected officials, boards and commissions and stakeholders. Experience with MS Office Suite. Bilingual in English/Spanish. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans projects and selects artist/art to be commissioned. Conducts pre-bid meetings and write request for purchases. Solicits appropriate approvals. Negotiates and ensures contract compliance and fees. Monitors project budget. Coordinates schedules for installation. Acts as liaison between artist and program participants, i.e., architects, engineers, etc. Revises policies and procedures. Conducts presentations and workshops. Provides public education/information through speaking engagements, brochures and publications, websites, etc. Performs supervisory duties including, hiring, promoting, disciplinary actions, performance evaluations, etc. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of supervisory and managerial techniques and principles. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy, and procedures. Skill in handling conflict and uncertain situations. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Ability to establish and maintain effective communication and working relationships with City employees and the public. Ability to work with frequent interruptions and changes in priorities. Ability to train others. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Minimum qualifications for this position are: Graduation with a Bachelor's degree from an accredited college or university in Fine Arts, Arts Administration, Art History, or a related field; plus four (4) years of experience in administrating public art projects, gallery management, fine arts management, or other related/relevant work experience. Do you meet these requirements? Yes No * Describe your experience in advancing diversity, equity, inclusion, and accessibility through the field of public art and/or in making shifts to public art policy/programs to address historic inequities in commissioning practices or collections. (Open Ended Question) * Describe your experience guiding strategic planning processes for large capital projects with multi-million dollar public art investments. (Open Ended Question) * Describe your knowledge of policy, practices, laws, and trends that govern public art program operation. (Open Ended Question) * Describe your presentation skills and ability to convey complex information to staff, elected officials, boards and commissions and stakeholders. (Open Ended Question) * Describe your bilingual (English/Spanish) fluency level: Speak, read and write both English and Spanish Speak both English and Spanish fluently Speak some Spanish Fluent in Spanish only Fluent in English only * Proficiency with MS Office Suite (Word, Excel, PowerPoint, Teams, & SharePoint). None Beginner Intermediate Advanced * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Mar 27, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university in Fine Arts, Arts Administration, Art History, or a related field; plus four (4) years of experience in administrating public art projects, gallery management, fine arts management, or other related/relevant work experience. Licenses or Certifications: None. Notes to Applicants JOB PREVIEW : The Art in Public Places Program Manager is responsible for the implementation of the Art in Public Places ordinance and management of the Art in Public Places Program. Some key responsibilities include: envisioning public art project opportunities, administering calls to artists, recruiting and providing technical assistance to artists, facilitating artwork/artist selection processes, developing budgets, designing outreach and promotional strategies, conducting public engagement and programming, administering contracts, monitoring artwork design, fabrication and installations, and overseeing collection care. The Art in Public Places Manager serves as a liaison between the Program and the Art in Public Places Panel, artists and other creative professionals, City departments, community groups/stakeholders, and other partners to build and strengthen relationships and advance Program initiatives. The position is responsible for compliance with City, State and Federal guidelines as well as for championing the highest levels of diversity, equity and inclusion in all aspects of Program operation. When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. And are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $37.14 - $47.35 Hours Monday - Friday; 8 8:00 a.m. - 5:00 p.m. (Core Business Hours) Effective January 1, 2024 , non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period. Job Close Date 04/25/2024 Type of Posting External Department Economic Development Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E. Ben White Blvd, suite 400, Austin, TX 78741 Preferred Qualifications Experience in advancing diversity, equity, inclusion, and accessibility through the field of public art and/or in public art policy/program shifts to address historic inequities in commissioning practices or collections. Experience guiding strategic planning processes for large capital projects with multi-million dollar public art investments. Knowledge of policy, practices, laws, and trends that govern public art program operation as well as a desire to innovate, problem-solve, and improve for effectiveness and efficiency on an ongoing basis. Presentation skills with the ability to convey complex information to staff, elected officials, boards and commissions and stakeholders. Experience with MS Office Suite. Bilingual in English/Spanish. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans projects and selects artist/art to be commissioned. Conducts pre-bid meetings and write request for purchases. Solicits appropriate approvals. Negotiates and ensures contract compliance and fees. Monitors project budget. Coordinates schedules for installation. Acts as liaison between artist and program participants, i.e., architects, engineers, etc. Revises policies and procedures. Conducts presentations and workshops. Provides public education/information through speaking engagements, brochures and publications, websites, etc. Performs supervisory duties including, hiring, promoting, disciplinary actions, performance evaluations, etc. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of supervisory and managerial techniques and principles. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy, and procedures. Skill in handling conflict and uncertain situations. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Ability to establish and maintain effective communication and working relationships with City employees and the public. Ability to work with frequent interruptions and changes in priorities. Ability to train others. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Minimum qualifications for this position are: Graduation with a Bachelor's degree from an accredited college or university in Fine Arts, Arts Administration, Art History, or a related field; plus four (4) years of experience in administrating public art projects, gallery management, fine arts management, or other related/relevant work experience. Do you meet these requirements? Yes No * Describe your experience in advancing diversity, equity, inclusion, and accessibility through the field of public art and/or in making shifts to public art policy/programs to address historic inequities in commissioning practices or collections. (Open Ended Question) * Describe your experience guiding strategic planning processes for large capital projects with multi-million dollar public art investments. (Open Ended Question) * Describe your knowledge of policy, practices, laws, and trends that govern public art program operation. (Open Ended Question) * Describe your presentation skills and ability to convey complex information to staff, elected officials, boards and commissions and stakeholders. (Open Ended Question) * Describe your bilingual (English/Spanish) fluency level: Speak, read and write both English and Spanish Speak both English and Spanish fluently Speak some Spanish Fluent in Spanish only Fluent in English only * Proficiency with MS Office Suite (Word, Excel, PowerPoint, Teams, & SharePoint). None Beginner Intermediate Advanced * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posted until filled Salary range: $85,180 - $141,898 At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. General Description and Classification Standards Responsible for the overall administration and management of the City's Watershed, including program implementation, fundraising/grant writing, and business operations. Areas of responsibility include planning and evaluation, policy and program development, personnel and fiscal management, and public relations. This is the highest level of strategic and/or operations management reporting to a top department executive or a department deputy. Position manages a primary function of the department and recommends high level policy and procedure subject to department, mayoral, and/or Council approval. This level would be expected to manage either a varied array of professionals and manager or a group of professionals in a City-wide administrative or operations function. This is NOT a routine promotional level and the specific justification for classification at this level must be documented. Supervision Received May work independently or as part of a team of managers that meet to discuss issues related to budgets, staff, policy, and operations. Direction received is very general and focuses on strategic objectives and is typically collaborative in nature. This is a policy-making level of management and would be considered "upper middle" management. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Provides direct management responsibility for the day-to-day operations of the following functional areas; Revenue Forecasting, Budgeting (Operations and Capital), Cash Flow Management, Inter-jurisdictional Billing, Monthly Budget-to-Actual Reporting, General Accounting Operations, Fixed Asset Accounting, Accounts Payable, and Cash Collections. Manages the invoicing for the bureau of operations which includes invoicing for formal contracts, goods and services, and utilities and inter-jurisdictional expenses. Approves payroll for the distribution groups. Develops policy and write rules, regulations, and ordinances for environmental protection and land development in the City of Atlanta; interfaces with the mayor's office, City Council, and other departments for policy and technical issues; Resolves technical issues and make final determination regarding the application of Federal, State, and local requirements for land development. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Oversees and manages the operation of Watershed Information Systems. Ensures both, the short-term and long-term financial health and viability of the Department; provides assurance related to the delivery of financial-related information to internal management, City Council, Bond Rating Agencies, and the department's bondholders; provides financial leadership and oversight of the department's annual financial audit. Ensures the City is in compliance with all state, federal, local & regional policies, laws and regulations pertaining to water conservation. Develops and maintains the City's Conservation Plan. Provides positive leadership, working harmoniously with others in the Department and other organizations, and ensuring that the day-to-day activities. Manages the Site Development Division including producing the budget, managing the staff, and overseeing technical and engineering processes. Ensures the bureau of operations has all the necessary resources required to successfully complete job assignments in financial, human and administrative related areas which enables the City to fulfill its mission to deliver potable water and to manage wastewater services for its customers 365 days a year. Directs and prepares the annual budget submission and detailed financial plan; duties include budget formulation and execution, approving all budget adjustments and budget transfers Department-wide, developing the plan assumptions, and ensuring that the annual budget is in sync with the strategic financial plan. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Provides leadership and direction to group managers and oversee project goals. Develops project strategies, implementation plan, project scope and milestones. Decision Making This position is generally required to provide input regarding decisions that impact any area within the watershed's divisions and offices. Such issues may be related to policy/procedure, strategy, budget, and/or technical. May commit department to action. Establishes organization strategy and policy within required legislative or executive limitations. Leadership Provided Provides guidance to a varied group of Managers and Supervisors or may directly supervise a staff of professionals and team leaders engaged in an organization-wide or policy-advisory activity. Guidance should typically be general in nature and focus on objectives, end results, and policies. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Extensive knowledge of technical terminology; extensive knowledge of construction projects, administrative activities or field operations; knowledge of engineering, water and sewage, procurement, hydraulics, and geotechnical processes and terminology; knowledge of legal requirements of water conservation laws & ordinances; thorough knowledge of the principles and practices of water resource management and watershed science; knowledge of grant writing and grant management. Strong Computer and Software (Microsoft) Skills; very strong administrative and managerial skills; inter-personal and team working skills; skilled in communicating verbally and in writing. Ability to be decisive; ability to develop relationships and partnerships; ability to write clear and concise technical documents; ability to read, understand, and prepare legal documents; ability to operate city vehicles: sedan, 14-passenger van, and pick-up truck; ability to effectively negotiate resolution of conflicts among citizens, neighbors, elected official, and staff, as well as efficiently manage a government office open to the public; ability to interact effectively with various personality styles and with upper departmental management or elected officials; ability to read and interpret construction drawings; ability to interpret laws, regulations and guidelines; ability to utilize Microsoft office suite and project management programs. Minimum Qualifications - Education and Experience Master's degree in business, Management or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). 10 years of experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experience as a manager, supervisor, team leader, etc. Preferred Education & Experience Master's degree in business, Management or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). Minimum of 10 years of work experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experience as a manager, supervisor, team leader, etc. Licensures and Certifications None required. P.E. License preferred. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Closing Date/Time: 2024-04-24
Mar 08, 2024
Full Time
Posted until filled Salary range: $85,180 - $141,898 At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. General Description and Classification Standards Responsible for the overall administration and management of the City's Watershed, including program implementation, fundraising/grant writing, and business operations. Areas of responsibility include planning and evaluation, policy and program development, personnel and fiscal management, and public relations. This is the highest level of strategic and/or operations management reporting to a top department executive or a department deputy. Position manages a primary function of the department and recommends high level policy and procedure subject to department, mayoral, and/or Council approval. This level would be expected to manage either a varied array of professionals and manager or a group of professionals in a City-wide administrative or operations function. This is NOT a routine promotional level and the specific justification for classification at this level must be documented. Supervision Received May work independently or as part of a team of managers that meet to discuss issues related to budgets, staff, policy, and operations. Direction received is very general and focuses on strategic objectives and is typically collaborative in nature. This is a policy-making level of management and would be considered "upper middle" management. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Provides direct management responsibility for the day-to-day operations of the following functional areas; Revenue Forecasting, Budgeting (Operations and Capital), Cash Flow Management, Inter-jurisdictional Billing, Monthly Budget-to-Actual Reporting, General Accounting Operations, Fixed Asset Accounting, Accounts Payable, and Cash Collections. Manages the invoicing for the bureau of operations which includes invoicing for formal contracts, goods and services, and utilities and inter-jurisdictional expenses. Approves payroll for the distribution groups. Develops policy and write rules, regulations, and ordinances for environmental protection and land development in the City of Atlanta; interfaces with the mayor's office, City Council, and other departments for policy and technical issues; Resolves technical issues and make final determination regarding the application of Federal, State, and local requirements for land development. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Oversees and manages the operation of Watershed Information Systems. Ensures both, the short-term and long-term financial health and viability of the Department; provides assurance related to the delivery of financial-related information to internal management, City Council, Bond Rating Agencies, and the department's bondholders; provides financial leadership and oversight of the department's annual financial audit. Ensures the City is in compliance with all state, federal, local & regional policies, laws and regulations pertaining to water conservation. Develops and maintains the City's Conservation Plan. Provides positive leadership, working harmoniously with others in the Department and other organizations, and ensuring that the day-to-day activities. Manages the Site Development Division including producing the budget, managing the staff, and overseeing technical and engineering processes. Ensures the bureau of operations has all the necessary resources required to successfully complete job assignments in financial, human and administrative related areas which enables the City to fulfill its mission to deliver potable water and to manage wastewater services for its customers 365 days a year. Directs and prepares the annual budget submission and detailed financial plan; duties include budget formulation and execution, approving all budget adjustments and budget transfers Department-wide, developing the plan assumptions, and ensuring that the annual budget is in sync with the strategic financial plan. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Provides leadership and direction to group managers and oversee project goals. Develops project strategies, implementation plan, project scope and milestones. Decision Making This position is generally required to provide input regarding decisions that impact any area within the watershed's divisions and offices. Such issues may be related to policy/procedure, strategy, budget, and/or technical. May commit department to action. Establishes organization strategy and policy within required legislative or executive limitations. Leadership Provided Provides guidance to a varied group of Managers and Supervisors or may directly supervise a staff of professionals and team leaders engaged in an organization-wide or policy-advisory activity. Guidance should typically be general in nature and focus on objectives, end results, and policies. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Extensive knowledge of technical terminology; extensive knowledge of construction projects, administrative activities or field operations; knowledge of engineering, water and sewage, procurement, hydraulics, and geotechnical processes and terminology; knowledge of legal requirements of water conservation laws & ordinances; thorough knowledge of the principles and practices of water resource management and watershed science; knowledge of grant writing and grant management. Strong Computer and Software (Microsoft) Skills; very strong administrative and managerial skills; inter-personal and team working skills; skilled in communicating verbally and in writing. Ability to be decisive; ability to develop relationships and partnerships; ability to write clear and concise technical documents; ability to read, understand, and prepare legal documents; ability to operate city vehicles: sedan, 14-passenger van, and pick-up truck; ability to effectively negotiate resolution of conflicts among citizens, neighbors, elected official, and staff, as well as efficiently manage a government office open to the public; ability to interact effectively with various personality styles and with upper departmental management or elected officials; ability to read and interpret construction drawings; ability to interpret laws, regulations and guidelines; ability to utilize Microsoft office suite and project management programs. Minimum Qualifications - Education and Experience Master's degree in business, Management or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). 10 years of experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experience as a manager, supervisor, team leader, etc. Preferred Education & Experience Master's degree in business, Management or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). Minimum of 10 years of work experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experience as a manager, supervisor, team leader, etc. Licensures and Certifications None required. P.E. License preferred. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Closing Date/Time: 2024-04-24