Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Information Security Officer Administrator Level (for MPP positions only) This position is an Administrator III in the California State University Management Personnel Plan (MPP), reporting to the AVP and Chief Information Officer of Information Technology Services SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Information Technology Services Appointment Type At-Will Time Base Full-Time Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $12,915.00 - $13,500.00 Per Month ($154,980.00 - $162,000.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the AVP and Chief Information Officer (CIO) and coordinating with the other Directors/Managers in Information Technology Services (ITS), the Director of Information Security and Information Security Officer (ISO) will coordinate and lead the Information Security Team at SF State. The incumbent will act as the SF State’s information security and privacy representative with respect to inquiries from customers, partners, and the public regarding SF State’s information security and privacy strategy; act as liaison to law enforcement agencies while pursuing the sources of network attacks and information thefts; balance security needs with the SF State’s strategic business plan, identify risk factors, and determine solutions to both; develop security and privacy policies and procedures that provide adequate business application protection without interfering with core business requirements; plan and test responses to security breaches, including the discussion of the event with customers, partners, or the public; oversee the selection, testing, configuration, deployment, and maintenance of security products; oversee a staff of employees responsible for security operations. Position Information Information Security Operation Manage an information security operational program that contains administrative, technical and physical safeguards designed to protect SF State information assets Document, and provide direction for mitigation of incidents involving SF State information assets Manage, develop and present security awareness training programs Manage incidents involving SF State information assets Facilitate and direct a campus vulnerability management program; manage and oversee the process of gathering, analyzing and assessing the current and future threat landscape, as well as providing a realistic overview of risks and threats in the enterprise environment Provide regular executive level status reports on campus breaches, incidents, compliance, and other information security metrics Work with campus leadership, Enterprise Risk Management, and legal counsel to provide primary lead activities in supporting CO and campus litigation processes, forensic activities, eDiscovery and security audits Plan, manage, and coordinate information security and privacy risk assessments; identify, track, and report issues and concerns to management; develop guidelines to ensure SF State business processes address information security and privacy risks; develop, implement and enforce information security requirements and solutions in collaboration with ITS and Chancellor’s Office Information Security Advisory Council (ISAC); lead in the development/adoption and enforcement of information security policies, procedures and standards; conduct and complete a periodic review of required regulations and reports; manage 3 rd party information security risks Serve as primary liaison with various University departments, including but not limited to Department of Public Safety, Audit and Advisory Services, Enrollment Management, Human Resources, Enterprise Risk Management, University Counsel, Dean of Students, and Fiscal Affairs; advise and train on campus-wide security related issues/processes; serve as liaison with other campus ISOs, the Chancellor's Office and outside auditors and organizations related to information security and privacy issues; facilitate campus stakeholder meetings to ensure campus alignment on information security and privacy matters Oversee and/or assist in performing on-going security monitoring of organization information systems Manage and provide technical leadership of information security projects Manage day-to-day information security operations; assist with oversight of change requests and attend change management meetings Perform other duties or special projected as assigned Information Security Strategy Manage and provide leadership in the administration of the information security and privacy program strategy and governance Identify process improvement opportunities and develop subsequent plans of action to resolve gaps with minimal management intervention Develop and document procedures to comply with applicable laws, regulations, and CSU policies governing information security and privacy protection, as well as serve as the primary point of contact and liaison for the Governance, Risk, and Compliance system Suggest and lead in the development of risk management strategies to identify and mitigate threats and vulnerabilities to information assets Lead the development of, and management of the information security plan that contains safeguards designed to protect SF State information assets Refine and develop, as necessary, new campus policies, standards and procedures governing information security and privacy protection that align with and support the SF State plan and strategy Minimum Qualifications Bachelor's degree in Information Technology or similar degree (or equivalent combination of education and experience) required; Seven to ten years in progressively responsible IT roles, including enterprise-level support, information security or related field Project management experience with demonstrated success in leading complex IT projects in non-profit/higher education environment preferred Demonstrated excellent collaborative, management, leadership, communication and presentation skills Extensive knowledge related to experience with security incident response planning and resolution Demonstrated ability to develop and communicate effective recommendations for securing information assets to executives, management, and staff Demonstrated knowledge of underlying technologies (i.e. databases, operating systems, applications, networks, security and hardware) A working knowledge of information security practices and concepts including: access controls and identity management, risk management, ISO 27001/27002 standards, security information and event management (SIEM), and security operations Extensive experience with policy development, procurement contract negotiation and information security awareness and training Must be detailed and a logical thinker with Strong problem-solving, leadership, team building, and organizational skills Ability to motivate team members Must be self-motivated and maintain positive and effective working relationships Preferred Qualifications Advanced degree is highly desirable Certifications such as Certified Information Security Manager (CISM), Certified Information Systems Security Professional (CISSP), Certified Information Technology Infrastructure Library (ITIL) Foundation are desirable Certifications such as Certified Privacy Program Manager (CIPM) or Project Management Professional (PMP) are beneficial Experience with cyber security frameworks such as ISO 27000, NIST 800 Experience with the following security or privacy compliance programs: PCI-DSS, HIPAA, GDPR, GLBA, and FERPA is desirable May need to work weekend and/or early morning / night hours for special projects or on-call Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Feb 20 2024 Pacific Standard Time Applications close: Closing Date/Time:
Working Title Information Security Officer Administrator Level (for MPP positions only) This position is an Administrator III in the California State University Management Personnel Plan (MPP), reporting to the AVP and Chief Information Officer of Information Technology Services SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Information Technology Services Appointment Type At-Will Time Base Full-Time Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $12,915.00 - $13,500.00 Per Month ($154,980.00 - $162,000.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the AVP and Chief Information Officer (CIO) and coordinating with the other Directors/Managers in Information Technology Services (ITS), the Director of Information Security and Information Security Officer (ISO) will coordinate and lead the Information Security Team at SF State. The incumbent will act as the SF State’s information security and privacy representative with respect to inquiries from customers, partners, and the public regarding SF State’s information security and privacy strategy; act as liaison to law enforcement agencies while pursuing the sources of network attacks and information thefts; balance security needs with the SF State’s strategic business plan, identify risk factors, and determine solutions to both; develop security and privacy policies and procedures that provide adequate business application protection without interfering with core business requirements; plan and test responses to security breaches, including the discussion of the event with customers, partners, or the public; oversee the selection, testing, configuration, deployment, and maintenance of security products; oversee a staff of employees responsible for security operations. Position Information Information Security Operation Manage an information security operational program that contains administrative, technical and physical safeguards designed to protect SF State information assets Document, and provide direction for mitigation of incidents involving SF State information assets Manage, develop and present security awareness training programs Manage incidents involving SF State information assets Facilitate and direct a campus vulnerability management program; manage and oversee the process of gathering, analyzing and assessing the current and future threat landscape, as well as providing a realistic overview of risks and threats in the enterprise environment Provide regular executive level status reports on campus breaches, incidents, compliance, and other information security metrics Work with campus leadership, Enterprise Risk Management, and legal counsel to provide primary lead activities in supporting CO and campus litigation processes, forensic activities, eDiscovery and security audits Plan, manage, and coordinate information security and privacy risk assessments; identify, track, and report issues and concerns to management; develop guidelines to ensure SF State business processes address information security and privacy risks; develop, implement and enforce information security requirements and solutions in collaboration with ITS and Chancellor’s Office Information Security Advisory Council (ISAC); lead in the development/adoption and enforcement of information security policies, procedures and standards; conduct and complete a periodic review of required regulations and reports; manage 3 rd party information security risks Serve as primary liaison with various University departments, including but not limited to Department of Public Safety, Audit and Advisory Services, Enrollment Management, Human Resources, Enterprise Risk Management, University Counsel, Dean of Students, and Fiscal Affairs; advise and train on campus-wide security related issues/processes; serve as liaison with other campus ISOs, the Chancellor's Office and outside auditors and organizations related to information security and privacy issues; facilitate campus stakeholder meetings to ensure campus alignment on information security and privacy matters Oversee and/or assist in performing on-going security monitoring of organization information systems Manage and provide technical leadership of information security projects Manage day-to-day information security operations; assist with oversight of change requests and attend change management meetings Perform other duties or special projected as assigned Information Security Strategy Manage and provide leadership in the administration of the information security and privacy program strategy and governance Identify process improvement opportunities and develop subsequent plans of action to resolve gaps with minimal management intervention Develop and document procedures to comply with applicable laws, regulations, and CSU policies governing information security and privacy protection, as well as serve as the primary point of contact and liaison for the Governance, Risk, and Compliance system Suggest and lead in the development of risk management strategies to identify and mitigate threats and vulnerabilities to information assets Lead the development of, and management of the information security plan that contains safeguards designed to protect SF State information assets Refine and develop, as necessary, new campus policies, standards and procedures governing information security and privacy protection that align with and support the SF State plan and strategy Minimum Qualifications Bachelor's degree in Information Technology or similar degree (or equivalent combination of education and experience) required; Seven to ten years in progressively responsible IT roles, including enterprise-level support, information security or related field Project management experience with demonstrated success in leading complex IT projects in non-profit/higher education environment preferred Demonstrated excellent collaborative, management, leadership, communication and presentation skills Extensive knowledge related to experience with security incident response planning and resolution Demonstrated ability to develop and communicate effective recommendations for securing information assets to executives, management, and staff Demonstrated knowledge of underlying technologies (i.e. databases, operating systems, applications, networks, security and hardware) A working knowledge of information security practices and concepts including: access controls and identity management, risk management, ISO 27001/27002 standards, security information and event management (SIEM), and security operations Extensive experience with policy development, procurement contract negotiation and information security awareness and training Must be detailed and a logical thinker with Strong problem-solving, leadership, team building, and organizational skills Ability to motivate team members Must be self-motivated and maintain positive and effective working relationships Preferred Qualifications Advanced degree is highly desirable Certifications such as Certified Information Security Manager (CISM), Certified Information Systems Security Professional (CISSP), Certified Information Technology Infrastructure Library (ITIL) Foundation are desirable Certifications such as Certified Privacy Program Manager (CIPM) or Project Management Professional (PMP) are beneficial Experience with cyber security frameworks such as ISO 27000, NIST 800 Experience with the following security or privacy compliance programs: PCI-DSS, HIPAA, GDPR, GLBA, and FERPA is desirable May need to work weekend and/or early morning / night hours for special projects or on-call Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Feb 20 2024 Pacific Standard Time Applications close: Closing Date/Time:
Stanislaus County, CA
Modesto, California, United States
About the Opportunity THE IDEAL CANDIDATE The Parks and Recreation Department is seeking a Parks Project Technician with strong technical administrative skills, a keen eye for detail, and proficiency in contract administration to offer project support. Furthermore, the ideal candidate should be a team-oriented professional with strong communication and technical abilities, capable of meeting deadlines, and possessing excellent critical thinking skills. To learn more about the Department of Parks and Recreation, click here . Click here for details. THE POSITION The Parks Project Technician is integral to all stages of construction project management, including design, bid/award, construction, and warranty phases. The focus of park enhancement projects includes ADA improvements, deferred maintenance, and overall park improvements. The position reports directly to the Administrative Manager and collaborates closely with the Parks Management Team. Success in this role requires the candidate's proficiency in providing complex administrative support to Parks Managers, encompassing tasks like creating project files, handling, and distributing construction documents, assisting in the procurement of goods and services, overseeing official project files, and generating meeting minutes for projects. Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Technical Services bargaining unit for labor relations purposes. Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding). Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks Administer and support multiple capital improvement projects in different phases of work; Supports the complex administrative needs of Project Managers; Answer phones and direct messages/inquiries appropriately; Create new project files, maintain plan holder lists, and file plans and project directories; Process and track accounts payable/accounts receivable. Including requisitions, purchase orders, payments/invoices, expenditure and reimbursement vouchers in Oracle; Agenda management; Coordinate and attend meetings, bid/blind bid openings, conference calls, virtual meetings, send calendar appointments, and make reservations for internal/external project teams; Prepare and distribute procurement/bid/proposal documents, bid recap sheets, agreements, letters, memos, standard office forms, agenda items, meeting minutes, transmittals, credit card authorizations, travel/trip authorizations and closeout reports; Draft, upload, and process agreements, work authorizations, cost proposal/estimates and insurance to the Contract & Insurance Management System; Request quotes and work with vendors to coordinate special events i.e. Groundbreaking Ceremonies, Dedication Events, and special meetings/projects; Log and file daily correspondence, schedules, contractor and inspector daily reports; Maintains the official project record for construction projects; Use E-Builder to complete Project Administrator duties; Maintain proficiency of software and hardware utilized; and Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE Modern office practices/record keeping; Statistical record keeping and reporting concepts, methods and techniques; Data processing relating to budget control or payroll; Principles and techniques of employee supervision; and Spelling, grammar, and elements of proper writing procedures. SKILLS/ABILITIES Supervise staff conducting technical assistance; Work independently, under general supervision; Interpret and prepare statistical reports; Communicate effectively; Speak and write in a clear, concise manner; Effectively manage time and prioritize work tasks around strict timelines and deadlines; Develop and maintain record-keeping systems and electronic databases; Prepare recommendations for Departmental and County review; Sit at a desk for extended amounts of time; Lift, bend, stoop and reach overhead; and Push, pull, squat, twist and turn. We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE PATTERN I Completion of thirty (30) college semester units in Accounting or Business Administration or related area. PATTERN II Two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities. Proof of education will be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6341 to make other arrangements before 5:00 p.m. on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification. DESIRABLE QUALIFICATIONS In addition to the minimum qualifications, applicant screening may focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application. One (1) year experience equivalent to an Account Clerk III ( or higher) in Stanislaus County; OR Six (6) months experience with processing and handling contracts; OR Six (6) months experience with supporting grant management; OR Six (6) months experience with information technology systems/applications: Oracle Financial Management, Peoplesoft, MinuteTraq, or E-Builder or similar project tracking software. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination . Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination . Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists . Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: APRIL 4, 2024 Oral Examination: WEEK OF APRIL 15, 2024 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time, and full-time vacancies throughout Stanislaus County . GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Benefits associated with this position can be found at Benefits Summary . Closing Date/Time: 4/4/2024 5:00 PM Pacific
About the Opportunity THE IDEAL CANDIDATE The Parks and Recreation Department is seeking a Parks Project Technician with strong technical administrative skills, a keen eye for detail, and proficiency in contract administration to offer project support. Furthermore, the ideal candidate should be a team-oriented professional with strong communication and technical abilities, capable of meeting deadlines, and possessing excellent critical thinking skills. To learn more about the Department of Parks and Recreation, click here . Click here for details. THE POSITION The Parks Project Technician is integral to all stages of construction project management, including design, bid/award, construction, and warranty phases. The focus of park enhancement projects includes ADA improvements, deferred maintenance, and overall park improvements. The position reports directly to the Administrative Manager and collaborates closely with the Parks Management Team. Success in this role requires the candidate's proficiency in providing complex administrative support to Parks Managers, encompassing tasks like creating project files, handling, and distributing construction documents, assisting in the procurement of goods and services, overseeing official project files, and generating meeting minutes for projects. Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Technical Services bargaining unit for labor relations purposes. Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding). Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks Administer and support multiple capital improvement projects in different phases of work; Supports the complex administrative needs of Project Managers; Answer phones and direct messages/inquiries appropriately; Create new project files, maintain plan holder lists, and file plans and project directories; Process and track accounts payable/accounts receivable. Including requisitions, purchase orders, payments/invoices, expenditure and reimbursement vouchers in Oracle; Agenda management; Coordinate and attend meetings, bid/blind bid openings, conference calls, virtual meetings, send calendar appointments, and make reservations for internal/external project teams; Prepare and distribute procurement/bid/proposal documents, bid recap sheets, agreements, letters, memos, standard office forms, agenda items, meeting minutes, transmittals, credit card authorizations, travel/trip authorizations and closeout reports; Draft, upload, and process agreements, work authorizations, cost proposal/estimates and insurance to the Contract & Insurance Management System; Request quotes and work with vendors to coordinate special events i.e. Groundbreaking Ceremonies, Dedication Events, and special meetings/projects; Log and file daily correspondence, schedules, contractor and inspector daily reports; Maintains the official project record for construction projects; Use E-Builder to complete Project Administrator duties; Maintain proficiency of software and hardware utilized; and Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE Modern office practices/record keeping; Statistical record keeping and reporting concepts, methods and techniques; Data processing relating to budget control or payroll; Principles and techniques of employee supervision; and Spelling, grammar, and elements of proper writing procedures. SKILLS/ABILITIES Supervise staff conducting technical assistance; Work independently, under general supervision; Interpret and prepare statistical reports; Communicate effectively; Speak and write in a clear, concise manner; Effectively manage time and prioritize work tasks around strict timelines and deadlines; Develop and maintain record-keeping systems and electronic databases; Prepare recommendations for Departmental and County review; Sit at a desk for extended amounts of time; Lift, bend, stoop and reach overhead; and Push, pull, squat, twist and turn. We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE PATTERN I Completion of thirty (30) college semester units in Accounting or Business Administration or related area. PATTERN II Two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities. Proof of education will be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6341 to make other arrangements before 5:00 p.m. on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification. DESIRABLE QUALIFICATIONS In addition to the minimum qualifications, applicant screening may focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application. One (1) year experience equivalent to an Account Clerk III ( or higher) in Stanislaus County; OR Six (6) months experience with processing and handling contracts; OR Six (6) months experience with supporting grant management; OR Six (6) months experience with information technology systems/applications: Oracle Financial Management, Peoplesoft, MinuteTraq, or E-Builder or similar project tracking software. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination . Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination . Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists . Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: APRIL 4, 2024 Oral Examination: WEEK OF APRIL 15, 2024 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time, and full-time vacancies throughout Stanislaus County . GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Benefits associated with this position can be found at Benefits Summary . Closing Date/Time: 4/4/2024 5:00 PM Pacific
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. Posting Expires: April 10, 2024 Salary: $40,019/annually PURPOSE OF JOB: The purpose of this position is to prepare and process Failure to Appear (FTA) warrants and process other warrants issued by the municipal court; preparing records for entry of warrants into Georgia Crime Information Center (GCIC); validating and verifying active warrants; coordinating communications for the removal and cancellation of FTA warrants; running criminal and driver histories via GCIC database; and performing administrative and clerical functions related to warrants or other court operation-related activities. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Incumbent may perform other duties not articulated in this job description as determined by the assignment judge, court administrator, deputy court administrator, deputy chief clerk and/or court operations manager. Administrative Duties and Quality Control : Runs FTA reports via the court case management system (CMS) and identifies FTA cases. Generates warrants for all outstanding FTA cases. Scans and dockets signed warrants into the court case management system (CMS). Add appropriate alerts to the FTA cases via CMS or otherwise. Runs Driver’s Query & Inquiry (CCH and FBI III files) on all FTA warrants forwarded to the Atlanta Police Department (APD) GCIC Unit. Prepares necessary paperwork for processing warrants to be transferred to APD. Runs a daily tickler code in CMS to search for warrants that have previously been sent to APD but are no longer active. Adds a docket code to all cases sent to APD to be placed on GCIC. Scans cancellations or located persons into the CMS docket history. Modifies, clears, cancels and validates all FTA warrants entered into GCIC monthly. Files and maintains all warrants active, inactive, served, and cleared warrants. Maintains all supporting warrant documents including criminal history/drivers history records. Researches old warrant cases for payment/ balance verification. Other duties as assigned. Communication : Acquires a judge’s signature for all FTA warrants. Completes the FTA wanted notice. Transfer warrants to APD GCIC Unit within the mandated 12 hour time frame. Notifies APD when a case is resolved by fine payment or rescheduled before the court. Knowledge/Skills/Ability (KSAs) : Has basic knowledge of court policies and procedures, City of Atlanta and State codes, ordinances and laws. Has thorough knowledge of the organization, functions, jurisdiction and authority of the court. Has basic knowledge of Georgia Crime Information Center (GCIC) rules and regulations. Has the ability to operate GCIC to run criminal and drivers history records. Has the ability to read and interpret criminal and driver’s history records. Has the ability to handle/maintain confidential information. Has the ability to compile, organize, prepare and maintain an assortment of records and information in an effective manner and according to court operations and regulations. Has knowledge of the terminology used within the court system. Has the ability to communicate and maintain effective working relationships with judges, law enforcement officers and civilians, court officials, attorneys, court employees and the general public. Has the ability to operate a computer and use automated case management system for input, retrieval and tracking of data. Has the ability to be flexible with work schedules requiring shift work. Has the ability to work under stress related to duties that require constant attention to detail and tight deadlines. Minimum Essential Education, Experience and Training Requirements : High school diploma or GED plus knowledge, skills and abilities acquired through two or more years of professional work experience, preferably in a judicial, law enforcement or jail environment or a college degree in Criminal Justice or related field and at least one year of professional work experience, preferably in a judicial, law enforcement or jail environment; or any equivalent combination of education, training, relevant professional certification and experience deemed as providing the requisite knowledge, skills, and abilities for this job. Knowledge of Georgia Crime Information Center (GCIC) rules and regulations through previous attainment of certification preferred. Ability to obtain and annually maintain GCIC Certification at the entry-level certification within given timeframes is required for this position. Ability to work various shifts as necessary required. ( ADA Minimum Standards Required to Perform Essential Job Functions : Physical Requirements : Must be physically able to operate a variety of job related machines and/or office equipment. Must be able to accurately enter data into a computer through typing or other equally acceptable entry alternatives. Must be able to move or carry job related objects or materials. Physical demand requirements are at levels of those for sedentary or office environment work. Must be able to sit at a desk for extended periods of time without a break. Data Conception : Requires the ability to compare and/or judge the readily observable functional, technical, structural, compositional or identifiable characteristics (whether similar to or divert from obvious standards) of data, people, or things. Interpersonal Communication : Requires the ability to communicate with people to convey or exchange professional information. Language ability: Requires the ability to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures. Requires the ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to communicate with and before others using correct English. Intelligence: Requires the ability to learn and understand subject matter principles and techniques; to make independent judgments in absence of supervision within the scope of respective job duties and tasks; to acquire and be able to expound on knowledge of topics related to primary occupation. Numerical Aptitude : Require the ability to utilize mathematical formulas; add and subtract; multiply and divide totals; determine percentages; determine time and weight; and interpret same as may by appropriate. Form/Spatial Aptitude : Requires the ability to inspect items for proper length, width and shape. Motor Coordination : Requires the ability to utilize job related equipment in the course of accomplishing job duties and tasks associated with respective primary duties. Color Discrimination : May require the ability to differentiate colors and shades of color. Interpersonal Temperament : Requires the ability to interact with people (i.e. staff, supervisors, general public and elected officials) beyond giving the receiving instructions. Must be adaptable to performing under minimal stress when confronted with a deadline or an emergency. The City of Atlanta is an equal opportunity employe r Closing Date/Time: 2024-04-11
At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. Posting Expires: April 10, 2024 Salary: $40,019/annually PURPOSE OF JOB: The purpose of this position is to prepare and process Failure to Appear (FTA) warrants and process other warrants issued by the municipal court; preparing records for entry of warrants into Georgia Crime Information Center (GCIC); validating and verifying active warrants; coordinating communications for the removal and cancellation of FTA warrants; running criminal and driver histories via GCIC database; and performing administrative and clerical functions related to warrants or other court operation-related activities. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Incumbent may perform other duties not articulated in this job description as determined by the assignment judge, court administrator, deputy court administrator, deputy chief clerk and/or court operations manager. Administrative Duties and Quality Control : Runs FTA reports via the court case management system (CMS) and identifies FTA cases. Generates warrants for all outstanding FTA cases. Scans and dockets signed warrants into the court case management system (CMS). Add appropriate alerts to the FTA cases via CMS or otherwise. Runs Driver’s Query & Inquiry (CCH and FBI III files) on all FTA warrants forwarded to the Atlanta Police Department (APD) GCIC Unit. Prepares necessary paperwork for processing warrants to be transferred to APD. Runs a daily tickler code in CMS to search for warrants that have previously been sent to APD but are no longer active. Adds a docket code to all cases sent to APD to be placed on GCIC. Scans cancellations or located persons into the CMS docket history. Modifies, clears, cancels and validates all FTA warrants entered into GCIC monthly. Files and maintains all warrants active, inactive, served, and cleared warrants. Maintains all supporting warrant documents including criminal history/drivers history records. Researches old warrant cases for payment/ balance verification. Other duties as assigned. Communication : Acquires a judge’s signature for all FTA warrants. Completes the FTA wanted notice. Transfer warrants to APD GCIC Unit within the mandated 12 hour time frame. Notifies APD when a case is resolved by fine payment or rescheduled before the court. Knowledge/Skills/Ability (KSAs) : Has basic knowledge of court policies and procedures, City of Atlanta and State codes, ordinances and laws. Has thorough knowledge of the organization, functions, jurisdiction and authority of the court. Has basic knowledge of Georgia Crime Information Center (GCIC) rules and regulations. Has the ability to operate GCIC to run criminal and drivers history records. Has the ability to read and interpret criminal and driver’s history records. Has the ability to handle/maintain confidential information. Has the ability to compile, organize, prepare and maintain an assortment of records and information in an effective manner and according to court operations and regulations. Has knowledge of the terminology used within the court system. Has the ability to communicate and maintain effective working relationships with judges, law enforcement officers and civilians, court officials, attorneys, court employees and the general public. Has the ability to operate a computer and use automated case management system for input, retrieval and tracking of data. Has the ability to be flexible with work schedules requiring shift work. Has the ability to work under stress related to duties that require constant attention to detail and tight deadlines. Minimum Essential Education, Experience and Training Requirements : High school diploma or GED plus knowledge, skills and abilities acquired through two or more years of professional work experience, preferably in a judicial, law enforcement or jail environment or a college degree in Criminal Justice or related field and at least one year of professional work experience, preferably in a judicial, law enforcement or jail environment; or any equivalent combination of education, training, relevant professional certification and experience deemed as providing the requisite knowledge, skills, and abilities for this job. Knowledge of Georgia Crime Information Center (GCIC) rules and regulations through previous attainment of certification preferred. Ability to obtain and annually maintain GCIC Certification at the entry-level certification within given timeframes is required for this position. Ability to work various shifts as necessary required. ( ADA Minimum Standards Required to Perform Essential Job Functions : Physical Requirements : Must be physically able to operate a variety of job related machines and/or office equipment. Must be able to accurately enter data into a computer through typing or other equally acceptable entry alternatives. Must be able to move or carry job related objects or materials. Physical demand requirements are at levels of those for sedentary or office environment work. Must be able to sit at a desk for extended periods of time without a break. Data Conception : Requires the ability to compare and/or judge the readily observable functional, technical, structural, compositional or identifiable characteristics (whether similar to or divert from obvious standards) of data, people, or things. Interpersonal Communication : Requires the ability to communicate with people to convey or exchange professional information. Language ability: Requires the ability to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures. Requires the ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to communicate with and before others using correct English. Intelligence: Requires the ability to learn and understand subject matter principles and techniques; to make independent judgments in absence of supervision within the scope of respective job duties and tasks; to acquire and be able to expound on knowledge of topics related to primary occupation. Numerical Aptitude : Require the ability to utilize mathematical formulas; add and subtract; multiply and divide totals; determine percentages; determine time and weight; and interpret same as may by appropriate. Form/Spatial Aptitude : Requires the ability to inspect items for proper length, width and shape. Motor Coordination : Requires the ability to utilize job related equipment in the course of accomplishing job duties and tasks associated with respective primary duties. Color Discrimination : May require the ability to differentiate colors and shades of color. Interpersonal Temperament : Requires the ability to interact with people (i.e. staff, supervisors, general public and elected officials) beyond giving the receiving instructions. Must be adaptable to performing under minimal stress when confronted with a deadline or an emergency. The City of Atlanta is an equal opportunity employe r Closing Date/Time: 2024-04-11