Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $137,000 per year to $147,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the Associate Vice President for Financial Services, the Director of Procurement manages the University’s Purchasing Department while maintaining an environment which complies with federal law, state law, CSU and University policy. The Director works independently and with minimal direction, to determine and develop approaches to solutions. Work is reviewed upon completion for effectiveness in achieving desired results. Duties include management of Purchasing and Contracts. The Director provides service to departments to ensure timely purchasing and delivery of items; coordinates bidding and selection for major commodities, services, and project contracts; explores new sourcing opportunities in order to provide the best value and alternatives for the University. In addition, the Director has a wide variety of duties requiring judgment, initiative, independence, and the ability to handle confidential information with discretion. The position is required to have direct contact with and respond to requests from the President, Vice Presidents, AVPs, Deans, department heads, other senior campus officials, the Chancellor’s Office, General Counsel, and the State Controller’s Office. Responsibilities Management The Director provides leadership by directly managing its functional area’s staff and working to develop its personnel’s competency, productivity, and ensuring they are constituent-oriented. Managerial responsibilities include: hiring and training personnel; setting and monitoring goals; preparing written evaluations; planning, assigning, and directing work; rewarding and disciplining employees; addressing complaints and resolving problems; and carrying out these responsibilities in accordance with University policies and applicable laws. Assist staff in developing annual professional development plans. Provide organizational analysis to implement procedures, streamline operations, cross train employees to provide service as needed, and participate in financial and process audits. Collaborate with service groups and unit managers to meet established goals and objectives. Identify and determine cause of problems; develop and present recommendations for improvement of established processes and practices; initiate and implement plans to solve problems. Provide ownership in technology by participating in the development, enhancement and operation of computerized systems, emphasizing the importance of systems integration across administrative functions. Ensure services are meeting the needs of the campus as well as satisfying State and Chancellor’s Office buying requirements. Assess the impact of substantive changes in laws, policies, and programs, that relate to the procurement and recommends and implements appropriate modification of policies and practices. Participate as a member of and maintain close working relationships with other members of the Administration and Finance management teams including Facilities, Human Resources, Information Technology and within Financial Services. Coordinate workflow and activities to ensure a seamless operation. Create and participate in various outreach and training programs on campus to educate and inform; receive feedback from campus constituents. Maintain fiscal integrity of budget operations for Procurement Services including its Operating Fund and self-supporting budgets. Provide expertise and guidance in the daily operations of Purchasing, Property, and Support Services Purchasing and Contracts: Through contract administrators and buyers, establish guidelines for effectively and efficiently processing of purchase orders, service orders, and contracts. Knowledge of alternate procurement methodologies such as consortium purchasing, Chancellor’s Office Master Enabling Agreements (aka umbrella contracts), and other innovations in the field. Responsible for administering the campus procurement card program. Participate and oversee solicitation development and processing, contract negotiations, and problem resolution and research associated with contracts or other purchases. Oversee the establishment of student placement agreements, internship agreements, auxiliary operating agreements, MOU’s and leases. Understand and apply Integrated CSU Administrative Manual (ICSUAM) policies and procedures related to procurement, contracting and public works projects. Assist staff and ensure they follow ICSUAM. Obtain and/or maintain working knowledge of design and construction as it relates to contract requirements and risk management; support staff in ensuring requirements are embedded in pertinent contracts and University risk is mitigated to the extent possible. Obtain and/or maintain working knowledge of state/public funding scenarios for public works projects. Develop and maintain working relationships with vendors and contractors. Provide oversight and a working relationship with Risk Management as it pertains to insurance certificates for contracts. Property: Ensure periodic and random inventory of university property in compliance with CSU and State regulations. Through manager, develop and implement a program for surplus handling of all University property, including e-waste. Support Services: Mail Operations / Shipping & Receiving: Through manager, establish guidelines and procedures for mail operations, shipping and receiving. Ensure optimal and timely services are provided. Support Services: Duplicating Services: Through manager, lead and establish guidelines and procedures for duplicating services. Analyze and evaluate unit to determine the most cost-effective way to operate. Ensure printing management in computing labs, library, and print shop. Ensure optimal and timely services are provided. Other duties as assigned. Minimum Qualifications Education A Bachelor’s degree in Business, Accounting, Supply Management, Procurement and Contract Administration, Finance or other closely related field; or an equivalent combination of education and experience. Experience Five to seven (5-7) years of recent progressively responsible practical experience, of which at least five years must have involved direct responsibility for managing a wide variety of contracts and procurements and the management of procurement department staff. Required Qualifications Knowledge, Skills, and Abilities Demonstrated knowledge and experience with contracting, bidding, and procurement principles within the daily operations of a procurement office of a complex organization. Demonstrated knowledge and experience in managing support services operations. Demonstrated ability to interpret and apply federal, state, and local laws associated with various types of contracts and liability processes. Must possess excellent analytical, financial, organizational, supervisory, personnel management, interpersonal, and communication skills. Utilize the abilities of those whom she/he supervises by delegating effectively. Organize and prioritize work, be proactive, take initiative, resolve problems, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner. Must have excellent attention to detail. Ability to work effectively in a strong service environment amid the pressures of constantly changing priorities. Ability to analyze complex situations accurately and adopt effective courses of actions. Ability to make sound recommendations and decisions regarding complex budget and business management activities. Working knowledge of risk assessment and insurance regulations. Ability to provide information to staff, faculty, students, senior campus officials, outside agencies, and community members in a courteous manner with an emphasis on customer service. Ability to handle confidential information with discretion. License / Certification(s) Certified Public Procurement Officer (CPPO) or Certified Procurement Manager (CPM) designation. Preferred Skills and Knowledge A Master’s degree and/or Certified Public Procurement Officer (CPPO) or Certified Procurement Manager (CPM) designation. Knowledge of PeopleSoft financial software application. Knowledge and background with Procurement card standards and applicability. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Familiarity with CSU policies and procedures. Strong leadership skills with a strong background in transformational leadership that inspires innovation. Strong background in public contracting language desired. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director of Procurement will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Jan 05 2024 Pacific Standard Time Applications close: Jan 26 2024 Pacific Standard Time Closing Date/Time:
Mar 07, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $137,000 per year to $147,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the Associate Vice President for Financial Services, the Director of Procurement manages the University’s Purchasing Department while maintaining an environment which complies with federal law, state law, CSU and University policy. The Director works independently and with minimal direction, to determine and develop approaches to solutions. Work is reviewed upon completion for effectiveness in achieving desired results. Duties include management of Purchasing and Contracts. The Director provides service to departments to ensure timely purchasing and delivery of items; coordinates bidding and selection for major commodities, services, and project contracts; explores new sourcing opportunities in order to provide the best value and alternatives for the University. In addition, the Director has a wide variety of duties requiring judgment, initiative, independence, and the ability to handle confidential information with discretion. The position is required to have direct contact with and respond to requests from the President, Vice Presidents, AVPs, Deans, department heads, other senior campus officials, the Chancellor’s Office, General Counsel, and the State Controller’s Office. Responsibilities Management The Director provides leadership by directly managing its functional area’s staff and working to develop its personnel’s competency, productivity, and ensuring they are constituent-oriented. Managerial responsibilities include: hiring and training personnel; setting and monitoring goals; preparing written evaluations; planning, assigning, and directing work; rewarding and disciplining employees; addressing complaints and resolving problems; and carrying out these responsibilities in accordance with University policies and applicable laws. Assist staff in developing annual professional development plans. Provide organizational analysis to implement procedures, streamline operations, cross train employees to provide service as needed, and participate in financial and process audits. Collaborate with service groups and unit managers to meet established goals and objectives. Identify and determine cause of problems; develop and present recommendations for improvement of established processes and practices; initiate and implement plans to solve problems. Provide ownership in technology by participating in the development, enhancement and operation of computerized systems, emphasizing the importance of systems integration across administrative functions. Ensure services are meeting the needs of the campus as well as satisfying State and Chancellor’s Office buying requirements. Assess the impact of substantive changes in laws, policies, and programs, that relate to the procurement and recommends and implements appropriate modification of policies and practices. Participate as a member of and maintain close working relationships with other members of the Administration and Finance management teams including Facilities, Human Resources, Information Technology and within Financial Services. Coordinate workflow and activities to ensure a seamless operation. Create and participate in various outreach and training programs on campus to educate and inform; receive feedback from campus constituents. Maintain fiscal integrity of budget operations for Procurement Services including its Operating Fund and self-supporting budgets. Provide expertise and guidance in the daily operations of Purchasing, Property, and Support Services Purchasing and Contracts: Through contract administrators and buyers, establish guidelines for effectively and efficiently processing of purchase orders, service orders, and contracts. Knowledge of alternate procurement methodologies such as consortium purchasing, Chancellor’s Office Master Enabling Agreements (aka umbrella contracts), and other innovations in the field. Responsible for administering the campus procurement card program. Participate and oversee solicitation development and processing, contract negotiations, and problem resolution and research associated with contracts or other purchases. Oversee the establishment of student placement agreements, internship agreements, auxiliary operating agreements, MOU’s and leases. Understand and apply Integrated CSU Administrative Manual (ICSUAM) policies and procedures related to procurement, contracting and public works projects. Assist staff and ensure they follow ICSUAM. Obtain and/or maintain working knowledge of design and construction as it relates to contract requirements and risk management; support staff in ensuring requirements are embedded in pertinent contracts and University risk is mitigated to the extent possible. Obtain and/or maintain working knowledge of state/public funding scenarios for public works projects. Develop and maintain working relationships with vendors and contractors. Provide oversight and a working relationship with Risk Management as it pertains to insurance certificates for contracts. Property: Ensure periodic and random inventory of university property in compliance with CSU and State regulations. Through manager, develop and implement a program for surplus handling of all University property, including e-waste. Support Services: Mail Operations / Shipping & Receiving: Through manager, establish guidelines and procedures for mail operations, shipping and receiving. Ensure optimal and timely services are provided. Support Services: Duplicating Services: Through manager, lead and establish guidelines and procedures for duplicating services. Analyze and evaluate unit to determine the most cost-effective way to operate. Ensure printing management in computing labs, library, and print shop. Ensure optimal and timely services are provided. Other duties as assigned. Minimum Qualifications Education A Bachelor’s degree in Business, Accounting, Supply Management, Procurement and Contract Administration, Finance or other closely related field; or an equivalent combination of education and experience. Experience Five to seven (5-7) years of recent progressively responsible practical experience, of which at least five years must have involved direct responsibility for managing a wide variety of contracts and procurements and the management of procurement department staff. Required Qualifications Knowledge, Skills, and Abilities Demonstrated knowledge and experience with contracting, bidding, and procurement principles within the daily operations of a procurement office of a complex organization. Demonstrated knowledge and experience in managing support services operations. Demonstrated ability to interpret and apply federal, state, and local laws associated with various types of contracts and liability processes. Must possess excellent analytical, financial, organizational, supervisory, personnel management, interpersonal, and communication skills. Utilize the abilities of those whom she/he supervises by delegating effectively. Organize and prioritize work, be proactive, take initiative, resolve problems, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner. Must have excellent attention to detail. Ability to work effectively in a strong service environment amid the pressures of constantly changing priorities. Ability to analyze complex situations accurately and adopt effective courses of actions. Ability to make sound recommendations and decisions regarding complex budget and business management activities. Working knowledge of risk assessment and insurance regulations. Ability to provide information to staff, faculty, students, senior campus officials, outside agencies, and community members in a courteous manner with an emphasis on customer service. Ability to handle confidential information with discretion. License / Certification(s) Certified Public Procurement Officer (CPPO) or Certified Procurement Manager (CPM) designation. Preferred Skills and Knowledge A Master’s degree and/or Certified Public Procurement Officer (CPPO) or Certified Procurement Manager (CPM) designation. Knowledge of PeopleSoft financial software application. Knowledge and background with Procurement card standards and applicability. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Familiarity with CSU policies and procedures. Strong leadership skills with a strong background in transformational leadership that inspires innovation. Strong background in public contracting language desired. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director of Procurement will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Jan 05 2024 Pacific Standard Time Applications close: Jan 26 2024 Pacific Standard Time Closing Date/Time:
CITY OF LAGUNA BEACH, CA
Laguna Beach, California, United States
Description A 4% Cost of Living Increase is scheduled for 07/01/2024. The City of Laguna Beach is looking for a dynamic and energetic professional to fill our NEW position of Procurement Officer ! This position involves ensuring compliance with purchasing and contracting policies and procedures. The individual in this role manages complex tasks related to procuring various equipment, materials, supplies, and services while adhering to City policies. The ideal candidate has a background in municipal purchasing and can utilize their prior experience to help establish standard processes. If you have a strong knowledge of techniques of public sector purchasing procedures we invite your application! What you’ll be great at: Knowing Public Contract Code and purchasing procedures. Accounting practices related to procurement. Negotiation techniques. Understanding of Federal, State, and local purchasing laws. Analyzing complex financial records and establish financial controls. Communicating complex purchasing concepts Assisting Departments with contracts and request for proposals. Examples of Duties The normal duties for this position can be found in the job description for Procurement Officer . They are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Qualifications Any combination of education and experience demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows: Education : Equivalent to an Associate’s degree with major coursework in purchasing, business administration, public administration, or a related field. A Bachelor’s degree is highly desirable. Experience: Five (5) years of increasingly responsible government experience in contracting and/or purchasing. License/Certificate Requirements : Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver’s license and an acceptable driving record are required. Possession of one or more of the following certifications is highly desirable: Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (C.P.M.), Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (CPSM). Supplemental Information Application/Selection Process: Applications will be accepted on a continuous basis with a first review on April 12, 2024. Applications will be screened carefully and selected applicants will be invited to participate in the Structured Panel Interview. The appointing hiring authority will further review the job-related qualifications of those deemed eligible for hire before making selection decisions. The selection process may be modified based on the needs of the City. Pre-Placement Process: The selected candidate must successfully pass a fingerprint check with the State Department of Justice, a pre-placement physical and drug test, educational and employment verification, and reference check(s). Why work for Laguna Beach: Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, retirement plans, and paid time off. The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs. Benefits for Laguna Beach Municipal Employees' Association (MEA) Retirement : The City offers membership in the California Public Employees Retirement System (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS. 2% at 62 for PEPRA CalPERS members, or 2.5% at 55 for Classic CalPERS members. Health Coverage: The City covers the medical and dental insurance premium costs for employee-only and provides a contribution towards dependent premium costs. A medical insurance waiver program is available for employees covered by medical insurance other than the City’s medical insurance. Vacation: Vacation leave accrues at a rate of 96 hours per year. This increases to 136 hours per year after five years of service, and to 176 hours per year after nine years of service. A cash-out option exists for accrued vacation time. Holiday: The City provides 90 hours for 11 paid holidays per year. Sick Leave: Sick leave accrues at a rate of 80 hours per year. Unused sick leave is available for cash-in at 50% value into your Retirement Health Savings (RHS) account. Retirement Health Savings Plan: The City, on your behalf, deposits a monthly pre-tax contribution of $100 into your RHS account. Life Insurance: The City provides a life insurance benefit in the amount of $50,000, including coverage for Accidental Death and Dismemberment and Long-term Disability. Pay Plan: The basic pay ranges are composed of 8 steps, with each step varying by approximately 5%. Acting Pay: Employees will receive an additional 5% of their current base salary for working out of classification for 15 or more consecutive workdays. Alternate Work Schedule: City Hall is currently operating on a 9/80 work schedule. Other work schedules may be available including, but not limited to, a 4/10, 9/80, 5/8 or other work schedule as may suit the operational needs of the City. Alternate work schedules are subject to City Manager approval. Other Benefits : The City offers a Flexible Spending Account, Educational Reimbursement Program, Employee Assistance Program, Exceptional Performance Pay Program, and Bilingual Pay Program.
Mar 21, 2024
Full Time
Description A 4% Cost of Living Increase is scheduled for 07/01/2024. The City of Laguna Beach is looking for a dynamic and energetic professional to fill our NEW position of Procurement Officer ! This position involves ensuring compliance with purchasing and contracting policies and procedures. The individual in this role manages complex tasks related to procuring various equipment, materials, supplies, and services while adhering to City policies. The ideal candidate has a background in municipal purchasing and can utilize their prior experience to help establish standard processes. If you have a strong knowledge of techniques of public sector purchasing procedures we invite your application! What you’ll be great at: Knowing Public Contract Code and purchasing procedures. Accounting practices related to procurement. Negotiation techniques. Understanding of Federal, State, and local purchasing laws. Analyzing complex financial records and establish financial controls. Communicating complex purchasing concepts Assisting Departments with contracts and request for proposals. Examples of Duties The normal duties for this position can be found in the job description for Procurement Officer . They are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Qualifications Any combination of education and experience demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows: Education : Equivalent to an Associate’s degree with major coursework in purchasing, business administration, public administration, or a related field. A Bachelor’s degree is highly desirable. Experience: Five (5) years of increasingly responsible government experience in contracting and/or purchasing. License/Certificate Requirements : Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver’s license and an acceptable driving record are required. Possession of one or more of the following certifications is highly desirable: Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (C.P.M.), Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (CPSM). Supplemental Information Application/Selection Process: Applications will be accepted on a continuous basis with a first review on April 12, 2024. Applications will be screened carefully and selected applicants will be invited to participate in the Structured Panel Interview. The appointing hiring authority will further review the job-related qualifications of those deemed eligible for hire before making selection decisions. The selection process may be modified based on the needs of the City. Pre-Placement Process: The selected candidate must successfully pass a fingerprint check with the State Department of Justice, a pre-placement physical and drug test, educational and employment verification, and reference check(s). Why work for Laguna Beach: Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, retirement plans, and paid time off. The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs. Benefits for Laguna Beach Municipal Employees' Association (MEA) Retirement : The City offers membership in the California Public Employees Retirement System (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS. 2% at 62 for PEPRA CalPERS members, or 2.5% at 55 for Classic CalPERS members. Health Coverage: The City covers the medical and dental insurance premium costs for employee-only and provides a contribution towards dependent premium costs. A medical insurance waiver program is available for employees covered by medical insurance other than the City’s medical insurance. Vacation: Vacation leave accrues at a rate of 96 hours per year. This increases to 136 hours per year after five years of service, and to 176 hours per year after nine years of service. A cash-out option exists for accrued vacation time. Holiday: The City provides 90 hours for 11 paid holidays per year. Sick Leave: Sick leave accrues at a rate of 80 hours per year. Unused sick leave is available for cash-in at 50% value into your Retirement Health Savings (RHS) account. Retirement Health Savings Plan: The City, on your behalf, deposits a monthly pre-tax contribution of $100 into your RHS account. Life Insurance: The City provides a life insurance benefit in the amount of $50,000, including coverage for Accidental Death and Dismemberment and Long-term Disability. Pay Plan: The basic pay ranges are composed of 8 steps, with each step varying by approximately 5%. Acting Pay: Employees will receive an additional 5% of their current base salary for working out of classification for 15 or more consecutive workdays. Alternate Work Schedule: City Hall is currently operating on a 9/80 work schedule. Other work schedules may be available including, but not limited to, a 4/10, 9/80, 5/8 or other work schedule as may suit the operational needs of the City. Alternate work schedules are subject to City Manager approval. Other Benefits : The City offers a Flexible Spending Account, Educational Reimbursement Program, Employee Assistance Program, Exceptional Performance Pay Program, and Bilingual Pay Program.
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Procurement & Contract Services Coordinator Classification Title: Administrative Support Coordinator II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, March 6, 2024 @ 11:55pm PDT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general supervision of the Procurement & Contract Services Manager/Chief Procurement Officer, this position will serve as the primary administrative resource for the Procurement and Contract Services (P&CS) department. The incumbent must possess strong organizational, interpersonal, and time management skills; exhibit the ability to investigate, troubleshoot and provide recommendations to address administrative issues; perform a broad range of administrative, operational, and technical duties which require intermediate to advanced knowledge of procurement practices, California laws and regulations, financial computer software and web-based applications, and general office management procedures in support of internal and external personnel. Accountable for independently organizing and prioritizing complex tasks for the department and delegating appropriately. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,865 per month - $4,270 per month; commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 per month - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday through Friday 8:00AM to 5:00PM; May be eligible for a partial telework schedule, upon management approval, following a training period. Department Information The University's Procurement & Contract Services Department provides the campus community with cost efficient and effective services for all acquisitions and contracting needs. https://www.csus.edu/administration-business-affairs/internal/procurement-contracts/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. Qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years or related office work experience. Required Qualifications Skills: 1. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. 2. Strong verbal, written, and interpersonal communication skills to effectively convey information, provide clear direction, and respond to questions from staff, faculty, peers, suppliers/contractors, leadership, and others as warranted. 3. Expertise in using standard office equipment; computers; software programs such as Microsoft Excel, Word, PowerPoint, Outlook, Adobe; enterprise financial systems, and video conferencing tools such as Zoom, Microsoft Teams, etc. 4. Excellent time management, problem-solving, and organizational skills to ensure assigned projects are completed accurately and on time and; be accountable for the results. 5. Thorough knowledge of English grammar, punctuation, and spelling. Abilities: 6. Ability to learn, understand and apply policies, laws, and regulations to ensure database entries and updates are compliant. 7. Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist. 8. Ability to effectively present information, provide training, and respond to questions from faculty, staff, suppliers, and students. 9. Ability to multi-task, manage a high volume of work, and effectively adapt to change. Experience: 10. Demonstrated progressively responsible administrative support experience with a wide variety of duties and responsibilities including providing customer service and administrative support in a high-volume, deadline-driven environment. 11. Experience acting as a primary point for administrative duties in a department which would act in coordination, and in liaison with other offices, individuals on a range of operational and administrative issues. 12. Experience with providing administrative support coordination and work independently handling multiple projects or priorities. 13. Experience addressing issues in a fast-paced administrative work environment and ability to apply solutions to resolve issues. 14. Experience presenting information and responding to questions from various client groups such as faculty, staff, administration, customers, and the general public. 15. Experience with document management and retention including utilizing scanning equipment and indexing documents Preferred Qualifications: 16. Bachelor’s degree from an accredited college or university. 17. Experience working at an institute of higher learning, preferably the California State University (CSU) system. 18. Knowledge of public procurement processes. 19. Experience using the CSU’s Common Financial System (CFS) and/or Jaggaer. 20. Experience with procurement department functions and related processes and procedures Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may lead to disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 21 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Procurement & Contract Services Coordinator Classification Title: Administrative Support Coordinator II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, March 6, 2024 @ 11:55pm PDT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general supervision of the Procurement & Contract Services Manager/Chief Procurement Officer, this position will serve as the primary administrative resource for the Procurement and Contract Services (P&CS) department. The incumbent must possess strong organizational, interpersonal, and time management skills; exhibit the ability to investigate, troubleshoot and provide recommendations to address administrative issues; perform a broad range of administrative, operational, and technical duties which require intermediate to advanced knowledge of procurement practices, California laws and regulations, financial computer software and web-based applications, and general office management procedures in support of internal and external personnel. Accountable for independently organizing and prioritizing complex tasks for the department and delegating appropriately. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,865 per month - $4,270 per month; commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 per month - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday through Friday 8:00AM to 5:00PM; May be eligible for a partial telework schedule, upon management approval, following a training period. Department Information The University's Procurement & Contract Services Department provides the campus community with cost efficient and effective services for all acquisitions and contracting needs. https://www.csus.edu/administration-business-affairs/internal/procurement-contracts/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. Qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years or related office work experience. Required Qualifications Skills: 1. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. 2. Strong verbal, written, and interpersonal communication skills to effectively convey information, provide clear direction, and respond to questions from staff, faculty, peers, suppliers/contractors, leadership, and others as warranted. 3. Expertise in using standard office equipment; computers; software programs such as Microsoft Excel, Word, PowerPoint, Outlook, Adobe; enterprise financial systems, and video conferencing tools such as Zoom, Microsoft Teams, etc. 4. Excellent time management, problem-solving, and organizational skills to ensure assigned projects are completed accurately and on time and; be accountable for the results. 5. Thorough knowledge of English grammar, punctuation, and spelling. Abilities: 6. Ability to learn, understand and apply policies, laws, and regulations to ensure database entries and updates are compliant. 7. Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist. 8. Ability to effectively present information, provide training, and respond to questions from faculty, staff, suppliers, and students. 9. Ability to multi-task, manage a high volume of work, and effectively adapt to change. Experience: 10. Demonstrated progressively responsible administrative support experience with a wide variety of duties and responsibilities including providing customer service and administrative support in a high-volume, deadline-driven environment. 11. Experience acting as a primary point for administrative duties in a department which would act in coordination, and in liaison with other offices, individuals on a range of operational and administrative issues. 12. Experience with providing administrative support coordination and work independently handling multiple projects or priorities. 13. Experience addressing issues in a fast-paced administrative work environment and ability to apply solutions to resolve issues. 14. Experience presenting information and responding to questions from various client groups such as faculty, staff, administration, customers, and the general public. 15. Experience with document management and retention including utilizing scanning equipment and indexing documents Preferred Qualifications: 16. Bachelor’s degree from an accredited college or university. 17. Experience working at an institute of higher learning, preferably the California State University (CSU) system. 18. Knowledge of public procurement processes. 19. Experience using the CSU’s Common Financial System (CFS) and/or Jaggaer. 20. Experience with procurement department functions and related processes and procedures Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may lead to disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 21 2024 Pacific Standard Time Applications close: Closing Date/Time:
Juvenile Welfare Board of Pinellas County (JWB)
Clearwater, FL, USA
The Chief Financial Officer (CFO) reports to the Chief Executive Officer (CEO) and serves as a member of the Executive Team. The CFO ensures the development and use of sound fiscal, contracting policies and practices that support the mission and activities of the Juvenile Welfare Board. This position plans, directs and supervises the work of the professional staff and administrative support personnel engaged in the activities of accounting, budget preparation and analysis, procurement, administrative contract management and program finance. Of the 19 finance department employees, the CFO has four direct reports.
Mar 11, 2024
Full Time
The Chief Financial Officer (CFO) reports to the Chief Executive Officer (CEO) and serves as a member of the Executive Team. The CFO ensures the development and use of sound fiscal, contracting policies and practices that support the mission and activities of the Juvenile Welfare Board. This position plans, directs and supervises the work of the professional staff and administrative support personnel engaged in the activities of accounting, budget preparation and analysis, procurement, administrative contract management and program finance. Of the 19 finance department employees, the CFO has four direct reports.
City of San Jose
United States, California, San Jose
The Finance Department is currently seeking to fill one (1) full-time Program Manager vacancy in the Purchasing and Risk Management Division. If you are interested in this position, please apply! The mission of the Finance Department is to strategically manage the City of San José's financial resources for all stakeholders . The Finance Department has five core divisions: Accounting Administration Debt & Treasury Management Purchasing & Risk Management Revenue Management The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City's Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $24.2 million operating budget and 134 budgeted full-time equivalent (FTE) positions. Reporting directly to the City's Chief Procurement Officer, the Program Manager will work both independently and collaboratively, and will exhibit cross-functional expertise in procurement, contracting and information technology. The Program Manager will have five (5) direct reports (Senior Analysts) and five (5) indirect reports (4 Analysts and 1 Buyer) and will provide leadership, development, and mentorship for the reports. The essential job duties of this Program Manager position include: Plan, direct, and manage multiple procurement and contracting services for City departments. Lead all major Information Technology (IT) procurements. Work closely with the IT Department and City Departments on purchasing, contracting, and ongoing vendor management for all enterprise systems, including Human Resource Information Systems (HRIS), payroll, online permitting, Customer Relationship Management (CRM) systems, mobile data computers for the Police Department, and all network upgrades. Analyze, negotiate, and maintain the City's IT software licensing agreements. Provide guidance and assistance to City staff with developing scope of work and specifications for IT procurements. Evaluate procurement requests by City staff and advice on the appropriate procurement vehicles. Oversee preparation and issuance of documentation required for competitive solicitations including but not limited to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Qualifications (RFQs). Negotiate, prepare, and write complex contracts; negotiate and review contract amendments and change orders. Provide leadership, direction, and assistance to City departments on procurement and contract negotiation activities. Write and present action memoranda to the City Council and City Council Committees. Provide procurement-related training to City staff. Represent the Finance Department on cross department projects and meetings. Education and Experience Bachelor's degree in a closely related field AND five (5) years of directly-related experience, including two (2) years of supervisory experience. Exception (for Program Managers working in trade units only) Education and Experience Bachelor's degree in a closely related field and five (5) years of directly-related experience, including two (2) years of supervisory experience. Acceptable Substitution: Additional years of directly-related experience may be substituted for the bachelor's degree requirement on a year-for-year basis. Required Licensing Some positions may require licensing Desired Qualifications -Master's degree in a closely related field. -Experience procuring IT hardware and software. -Experience in public sector procurements. -Advanced MS Work and MS Excel skills level. -Procurement-related professional certifications. Competencies: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, rules and principles associated with procurement in the public sector, negotiating and managing contracts, and procurement-related federal and state rules and regulations. Expereince with the following appication: SharePoint. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. Computer Skills - Experience with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel. Decision Making- Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions. Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction. Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness. Social Awareness - Demonstrates the ability to read or sense other people's emotions and how they influence the situation of interest or concern; demonstrates empathy and organizational awareness. Change Management - Demonstrates support for innovation and for organizational changes needed to improve the organization's effectiveness; facilitates the implementation and acceptance of change within the workplace. Selection Process: The selection process will consist of an evaluation of the applicant's education, training and experience based on the application and responses to all the job specific questions. You must answer all the supplemental questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. If you have questions about the duties of these positions, the selection or hiring processes, please contact Michelle Harrison at hr_finance@sanjoseca.gov .
Mar 17, 2024
Full Time
The Finance Department is currently seeking to fill one (1) full-time Program Manager vacancy in the Purchasing and Risk Management Division. If you are interested in this position, please apply! The mission of the Finance Department is to strategically manage the City of San José's financial resources for all stakeholders . The Finance Department has five core divisions: Accounting Administration Debt & Treasury Management Purchasing & Risk Management Revenue Management The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City's Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $24.2 million operating budget and 134 budgeted full-time equivalent (FTE) positions. Reporting directly to the City's Chief Procurement Officer, the Program Manager will work both independently and collaboratively, and will exhibit cross-functional expertise in procurement, contracting and information technology. The Program Manager will have five (5) direct reports (Senior Analysts) and five (5) indirect reports (4 Analysts and 1 Buyer) and will provide leadership, development, and mentorship for the reports. The essential job duties of this Program Manager position include: Plan, direct, and manage multiple procurement and contracting services for City departments. Lead all major Information Technology (IT) procurements. Work closely with the IT Department and City Departments on purchasing, contracting, and ongoing vendor management for all enterprise systems, including Human Resource Information Systems (HRIS), payroll, online permitting, Customer Relationship Management (CRM) systems, mobile data computers for the Police Department, and all network upgrades. Analyze, negotiate, and maintain the City's IT software licensing agreements. Provide guidance and assistance to City staff with developing scope of work and specifications for IT procurements. Evaluate procurement requests by City staff and advice on the appropriate procurement vehicles. Oversee preparation and issuance of documentation required for competitive solicitations including but not limited to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Qualifications (RFQs). Negotiate, prepare, and write complex contracts; negotiate and review contract amendments and change orders. Provide leadership, direction, and assistance to City departments on procurement and contract negotiation activities. Write and present action memoranda to the City Council and City Council Committees. Provide procurement-related training to City staff. Represent the Finance Department on cross department projects and meetings. Education and Experience Bachelor's degree in a closely related field AND five (5) years of directly-related experience, including two (2) years of supervisory experience. Exception (for Program Managers working in trade units only) Education and Experience Bachelor's degree in a closely related field and five (5) years of directly-related experience, including two (2) years of supervisory experience. Acceptable Substitution: Additional years of directly-related experience may be substituted for the bachelor's degree requirement on a year-for-year basis. Required Licensing Some positions may require licensing Desired Qualifications -Master's degree in a closely related field. -Experience procuring IT hardware and software. -Experience in public sector procurements. -Advanced MS Work and MS Excel skills level. -Procurement-related professional certifications. Competencies: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, rules and principles associated with procurement in the public sector, negotiating and managing contracts, and procurement-related federal and state rules and regulations. Expereince with the following appication: SharePoint. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. Computer Skills - Experience with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel. Decision Making- Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions. Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction. Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness. Social Awareness - Demonstrates the ability to read or sense other people's emotions and how they influence the situation of interest or concern; demonstrates empathy and organizational awareness. Change Management - Demonstrates support for innovation and for organizational changes needed to improve the organization's effectiveness; facilitates the implementation and acceptance of change within the workplace. Selection Process: The selection process will consist of an evaluation of the applicant's education, training and experience based on the application and responses to all the job specific questions. You must answer all the supplemental questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. If you have questions about the duties of these positions, the selection or hiring processes, please contact Michelle Harrison at hr_finance@sanjoseca.gov .
City of Sacramento, CA
Sacramento, California, United States
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. IDEAL CANDIDATE STATEMENT The ideal candidate will have strong organizational skills with the ability to work on a variety of tasks that benefit both the division and the department. The ideal candidate will have experience in research, project management, report writing, and the ability to analyze and summarize complex data. In addition, the candidate will have the ability to work independently and build strong partnerships with internal and external customers and stakeholders. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 4/16/2024 11:59 PM Pacific
Mar 27, 2024
Full Time
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. IDEAL CANDIDATE STATEMENT The ideal candidate will have strong organizational skills with the ability to work on a variety of tasks that benefit both the division and the department. The ideal candidate will have experience in research, project management, report writing, and the ability to analyze and summarize complex data. In addition, the candidate will have the ability to work independently and build strong partnerships with internal and external customers and stakeholders. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 4/16/2024 11:59 PM Pacific
SUMMARY PURPOSE OF POSITION The Director, Program Management Oversight will provide leadership, oversight, training, and reporting on capital programs, including schedule, budget, and general project management activities to ensure coordination with departments across the agency and successful delivery of SCRRA’s capital projects. This individual will also be responsible for developing and implementing a Project Management Information System across the agency. TO APPLY: This is a continuous recruitment with the first review of applications beginning December 6, 2023 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series SUPERVISION EXERCISED AND RECEIVED Receive general oversight from Executive level roles Responsible for managing and monitoring work performance of a division or department ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Provide leadership to the Program Management Oversight and Business Administration Departments within the Program Delivery Group; Develop, implement, and maintain an integrated Project Management Information System, tracking all of SCRRA’s capital projects; In partnership with individual Project Managers, develops and tracks Project Management Plans, budgets, schedules, and work progress of capital projects in accordance with funding source requirements; Prepare monthly reports and present information to Executives and the Board of Directors of capital projects’ status; Ensure implementation of SCRRA policies, procedures, and plans regarding the cost and schedule management activities and contract administration for capital projects; Assists in identifying and developing process improvements for SCRRA to more efficiently and effectively deliver capital projects; Provide training to SCRRA Project Managers on relevant project management policies, procedures, and best practices; Participate in preparation and review of Engineering, Construction, Maintenance-of-Way, and Rehabilitation authorizations; Participate in review, analysis and implementation of project design and construction budgets, schedules and costs to ensure conformance with authorized scope, cost and schedule requirements; Direct, manage, monitor and evaluate work and activities of assigned staff, including establishment and tracking of organizational goals; Direct staff and consultants to ensure compliance and consistency with SCRRA objectives; Identify and recommend creative solutions/possibilities to cost and schedule related problems which arise during project execution; Ensure accuracy and quality of project cost and schedule baseline plans as well as updates to current cost and schedule plans; and compliance with state, federal requirements and regulations in accordance with specific funding requirements; Oversee and manage work of staff/consultants to include cost forecasting, status reporting, schedule updates, risk analysis, and quality assurance; Evaluate contract change orders and amendments for impact on schedule and budget; Provide interface support for internal departments and external agencies; Prepare studies, research and analyses of special ad-hoc reports; Develop and maintain integrated program master schedule; Create positive business relationships with internal and external customers to facilitate exchange of data on key growth issues; Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Engineering, Construction Management, Business Management or a related field. A minimum of ten (10) years of work experience in program management oversight including cost/ scheduling development, project control utilizing an automated project management system for large capital projects. A minimum of five (5) years of experience in a supervising and monitoring the work of subordinate staff or project managers, including monitoring and evaluating staff. Experience in developing and implementing a program wide project controls system. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class “C” California driver’s license with a satisfactory driving record of no more than 3 moving violations and no DUI’s within the last 3 years. Preferred Qualifications Master’s degree Project Management Professional Certification Knowledge, Skills, and Abilities Knowledge of : Project Control Software Federal, state, and local laws, rules and regulations related to the railroad construction business and grant funded programs Financial planning, Operations planning and Engineering analysis Federal and state requirements for plan development and capital funding programs Public procurement contracting processes Skilled in : Analyzing financial data, cost reports, and cost estimates Develop and analyze project schedules and risk assessments Organization and time management Verbal and written communication Oral presentations and training Technical writing, communication, and analysis review Team building and conflict resolution Ability to : Lead efforts supporting the requirements of various funding agencies and grantors, including triennial audits, financial audits, and periodic grants audits Mediate, negotiate and exercise sound judgment Manage staff and contracted consultants Articulate strategies that incorporate a balance among operational analysis, capacity analysis, service effectiveness and efficiency, financial analysis and market research Build active working relationship with funding agencies PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Director, Program Management Oversight will provide leadership, oversight, training, and reporting on capital programs, including schedule, budget, and general project management activities to ensure coordination with departments across the agency and successful delivery of SCRRA’s capital projects. This individual will also be responsible for developing and implementing a Project Management Information System across the agency. TO APPLY: This is a continuous recruitment with the first review of applications beginning December 6, 2023 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series SUPERVISION EXERCISED AND RECEIVED Receive general oversight from Executive level roles Responsible for managing and monitoring work performance of a division or department ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Provide leadership to the Program Management Oversight and Business Administration Departments within the Program Delivery Group; Develop, implement, and maintain an integrated Project Management Information System, tracking all of SCRRA’s capital projects; In partnership with individual Project Managers, develops and tracks Project Management Plans, budgets, schedules, and work progress of capital projects in accordance with funding source requirements; Prepare monthly reports and present information to Executives and the Board of Directors of capital projects’ status; Ensure implementation of SCRRA policies, procedures, and plans regarding the cost and schedule management activities and contract administration for capital projects; Assists in identifying and developing process improvements for SCRRA to more efficiently and effectively deliver capital projects; Provide training to SCRRA Project Managers on relevant project management policies, procedures, and best practices; Participate in preparation and review of Engineering, Construction, Maintenance-of-Way, and Rehabilitation authorizations; Participate in review, analysis and implementation of project design and construction budgets, schedules and costs to ensure conformance with authorized scope, cost and schedule requirements; Direct, manage, monitor and evaluate work and activities of assigned staff, including establishment and tracking of organizational goals; Direct staff and consultants to ensure compliance and consistency with SCRRA objectives; Identify and recommend creative solutions/possibilities to cost and schedule related problems which arise during project execution; Ensure accuracy and quality of project cost and schedule baseline plans as well as updates to current cost and schedule plans; and compliance with state, federal requirements and regulations in accordance with specific funding requirements; Oversee and manage work of staff/consultants to include cost forecasting, status reporting, schedule updates, risk analysis, and quality assurance; Evaluate contract change orders and amendments for impact on schedule and budget; Provide interface support for internal departments and external agencies; Prepare studies, research and analyses of special ad-hoc reports; Develop and maintain integrated program master schedule; Create positive business relationships with internal and external customers to facilitate exchange of data on key growth issues; Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Engineering, Construction Management, Business Management or a related field. A minimum of ten (10) years of work experience in program management oversight including cost/ scheduling development, project control utilizing an automated project management system for large capital projects. A minimum of five (5) years of experience in a supervising and monitoring the work of subordinate staff or project managers, including monitoring and evaluating staff. Experience in developing and implementing a program wide project controls system. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class “C” California driver’s license with a satisfactory driving record of no more than 3 moving violations and no DUI’s within the last 3 years. Preferred Qualifications Master’s degree Project Management Professional Certification Knowledge, Skills, and Abilities Knowledge of : Project Control Software Federal, state, and local laws, rules and regulations related to the railroad construction business and grant funded programs Financial planning, Operations planning and Engineering analysis Federal and state requirements for plan development and capital funding programs Public procurement contracting processes Skilled in : Analyzing financial data, cost reports, and cost estimates Develop and analyze project schedules and risk assessments Organization and time management Verbal and written communication Oral presentations and training Technical writing, communication, and analysis review Team building and conflict resolution Ability to : Lead efforts supporting the requirements of various funding agencies and grantors, including triennial audits, financial audits, and periodic grants audits Mediate, negotiate and exercise sound judgment Manage staff and contracted consultants Articulate strategies that incorporate a balance among operational analysis, capacity analysis, service effectiveness and efficiency, financial analysis and market research Build active working relationship with funding agencies PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Buyer II Classification Title: Buyer II Posting Details Priority Application Deadline (Posting will remain open until filled): Tuesday, June 13, 2023 @11:55PM PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the Senior Director and Chief Procurement Officer of Procurement and Contract Services and under the guidance of the Procurement Management Specialist, this position is responsible for performing a full range of diverse procurement functions. This is a journey level professional procurement and contracts technician position. Independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. The position is expected to be able to apply technical specifications and statements work to contracts and procurement documents regardless of the complexity or technical content, as well as working with customers to develop statement of work when none exist. The Buyer II should have the ability to effectively work with requestors in developing specifications which are cost effective and not unduly restrictive is an important role. The Buyer II position will follow prescribed policies, procedure approval and regulations as established by the Trustees in the Policy Manual for Contracting and Procurement, Government and Education Code books and University Policy Manual. FLSA : Non-exempt (Eligible for overtime compensation) CSU Classification Salary Range : $4,108 - $ 7,434 Per month Hiring Range : $4,108 - $4,800 per month commensurate with candidate's education, experience, skills, and training Recruitment Type : Regular (probationary) Time Base : Full-Time Work Hours : 8:00 am - 5:00 pm, Monday through Friday Department Information The Procurement and Contract Services Department provides the campus community the highest quality of goods and services in the most cost efficient and effective manner. The department is responsible for executing the procurement and contracting functions and responsibilities in accordance with the delegation authority passed down by the Trustees of the CSU. The department develops, coordinates, and implements campus-wide policies, procedures, and standards for all procurement and contracting related activities. The activities include but are not limited to the procurement of goods and services, public works, leases, revenue agreements, memos of understanding and other contractual activities. The Procurement and Contract Services Department is dedicated to conserving public funds and conducting its processes in a fair, open, and competitive format. Minimum Qualifications Thorough knowledge of principles of purchasing and procurement policies, methods and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes; general knowledge of contract development procedures and practices; thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements and leases, as demonstrated by: Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English, comprehend and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and, depending on assignment, plan and lead the work of others. Ability to use a computer is very desirable. and Experience: Equivalent to two years purchasing experience at a level equivalent to Buyer I with background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements and Education: Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications 1. Procurement experience which includes sourcing commodities of a technical and specialized nature and developing common contracts, service agreements, and leases. Items or services procured may range from those acquired directly from the supplier/contractor with little or no modification to unique, scarce or custom-made items requiring creative development of original specifications, with minimal supervision or assistance 2. Experience applying specifications and statements of work for contract and procurement documents regardless of complexity or technical content, as well as developing specifications and statements of work when none exist. 3. Skills to effectively work with customers in developing specifications and statements of work which are cost effective and not unduly restrictive to ensure adequate competition. 4. The ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret diverse types of technical instructions and information. 5. Advanced knowledge of eProcurement and related financial systems, Microsoft Word, Outlook, Excel, Power Point, and the ability to functionally utilize internet-based software applications and programs to support the Procurement and Contracts operation. 6. Strong customer service skills that instill the values of collaboration. Team oriented and the ability to work in a team environment and contribute to the success of the department toward the achievement of its mission and goals. 7. Experience to effectively present information and respond to questions from faculty, staff and administration, customers and the general public . Condition of Employment: -Ability to pass a background check Preferred Qualifications 8. Knowledge of applicable laws, regulations, ensuring that the department will maintain compliance with the University and CSU policies, State and Federal government standards, laws, regulations and directives. 9. Experience working in a high paced procurement department in higher education or other government agency. 10. Three to five years working in a procurement department as a Buyer 11. Advanced knowledge of People Soft “Financials” Common Financial System (CFS) and Jaggaer (SciQuest) eProcurement systems. 12. Certified Procurement Manager (CPM) or, 13. Certified Professional Public Buyer (CPPB) or, 14. Certified Professional Public Officer (CPPO) or, 15. Certified Professional in Supply Management (CPSM). Required Licenses/Certifications N/A Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. Advertised: May 31 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Buyer II Classification Title: Buyer II Posting Details Priority Application Deadline (Posting will remain open until filled): Tuesday, June 13, 2023 @11:55PM PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the Senior Director and Chief Procurement Officer of Procurement and Contract Services and under the guidance of the Procurement Management Specialist, this position is responsible for performing a full range of diverse procurement functions. This is a journey level professional procurement and contracts technician position. Independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. The position is expected to be able to apply technical specifications and statements work to contracts and procurement documents regardless of the complexity or technical content, as well as working with customers to develop statement of work when none exist. The Buyer II should have the ability to effectively work with requestors in developing specifications which are cost effective and not unduly restrictive is an important role. The Buyer II position will follow prescribed policies, procedure approval and regulations as established by the Trustees in the Policy Manual for Contracting and Procurement, Government and Education Code books and University Policy Manual. FLSA : Non-exempt (Eligible for overtime compensation) CSU Classification Salary Range : $4,108 - $ 7,434 Per month Hiring Range : $4,108 - $4,800 per month commensurate with candidate's education, experience, skills, and training Recruitment Type : Regular (probationary) Time Base : Full-Time Work Hours : 8:00 am - 5:00 pm, Monday through Friday Department Information The Procurement and Contract Services Department provides the campus community the highest quality of goods and services in the most cost efficient and effective manner. The department is responsible for executing the procurement and contracting functions and responsibilities in accordance with the delegation authority passed down by the Trustees of the CSU. The department develops, coordinates, and implements campus-wide policies, procedures, and standards for all procurement and contracting related activities. The activities include but are not limited to the procurement of goods and services, public works, leases, revenue agreements, memos of understanding and other contractual activities. The Procurement and Contract Services Department is dedicated to conserving public funds and conducting its processes in a fair, open, and competitive format. Minimum Qualifications Thorough knowledge of principles of purchasing and procurement policies, methods and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes; general knowledge of contract development procedures and practices; thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements and leases, as demonstrated by: Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English, comprehend and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and, depending on assignment, plan and lead the work of others. Ability to use a computer is very desirable. and Experience: Equivalent to two years purchasing experience at a level equivalent to Buyer I with background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements and Education: Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications 1. Procurement experience which includes sourcing commodities of a technical and specialized nature and developing common contracts, service agreements, and leases. Items or services procured may range from those acquired directly from the supplier/contractor with little or no modification to unique, scarce or custom-made items requiring creative development of original specifications, with minimal supervision or assistance 2. Experience applying specifications and statements of work for contract and procurement documents regardless of complexity or technical content, as well as developing specifications and statements of work when none exist. 3. Skills to effectively work with customers in developing specifications and statements of work which are cost effective and not unduly restrictive to ensure adequate competition. 4. The ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret diverse types of technical instructions and information. 5. Advanced knowledge of eProcurement and related financial systems, Microsoft Word, Outlook, Excel, Power Point, and the ability to functionally utilize internet-based software applications and programs to support the Procurement and Contracts operation. 6. Strong customer service skills that instill the values of collaboration. Team oriented and the ability to work in a team environment and contribute to the success of the department toward the achievement of its mission and goals. 7. Experience to effectively present information and respond to questions from faculty, staff and administration, customers and the general public . Condition of Employment: -Ability to pass a background check Preferred Qualifications 8. Knowledge of applicable laws, regulations, ensuring that the department will maintain compliance with the University and CSU policies, State and Federal government standards, laws, regulations and directives. 9. Experience working in a high paced procurement department in higher education or other government agency. 10. Three to five years working in a procurement department as a Buyer 11. Advanced knowledge of People Soft “Financials” Common Financial System (CFS) and Jaggaer (SciQuest) eProcurement systems. 12. Certified Procurement Manager (CPM) or, 13. Certified Professional Public Buyer (CPPB) or, 14. Certified Professional Public Officer (CPPO) or, 15. Certified Professional in Supply Management (CPSM). Required Licenses/Certifications N/A Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. Advertised: May 31 2023 Pacific Daylight Time Applications close: Closing Date/Time:
TEXAS PARKS AND WILDLIFE
Austin, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Purchaser I-VII Army 36B, 51C, 89A, 92A, 92Y, 92Z, 36A, 51C, 51Z, 92A, 920A, 920B Purchaser I-VII Navy LS, LSS, 310X, 651X, 751X Purchaser I-VII Coast Guard SK, F&S, FIN10, SEI16 Purchaser I-VII Marine Corps 3043, 3044, 4100, 4133, 6672, 8060, 8640, 0402, 3002, 3006, 3010, 4130, 6602, 6604, 8057, 8058, 8059, 8060, 8061, 8640 Purchaser I-VII Air Force 2G0X1, 2S0X1, 4A1X1, 6C0X1, 20C0, 21RX, 60C0, 62S0, 63AX, 63G0, 63S0 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Debra Rosas, (512) 389-4538 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION: Performs highly complex (senior-level) - advanced (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and monitoring the maintenance of detailed records of items purchased, received, prepared, and issued. The Purchaser IV may serve as a lead worker providing direction to others, while working under limited supervision, with considerable latitude for the use of initiative and independent judgement. The Purchaser V may assign, and/or supervise the work of others while working under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations, and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Purchaser IV: Three years' experience in purchasing and the procurement of goods and services. Purchaser V: Four years' experience in purchasing and the procurement of goods and services. NOTE: Experience may have occurred concurrently. Licensure: Purchaser IV and Purchaser V: If driving is required, applicant must possess a valid class "C" Texas driver's license. May possess one of the following: Certified Texas Procurement Manager (CTPM); or Certified Texas Contract Developer (CTCD); or Certified Public Purchasing Officer (CPPO); or Certified Professional Public Buyer (CPPB); or Certified Purchasing Manager (CPM). NOTE: If not currently certified as a CTCD or CTPM must be able to obtain, within one year of employment. NOTE: Retention of position contingent upon obtaining and maintaining required certifications. PREFERRED QUALIFICATIONS: Education: Graduation from an accredited college or university with major coursework in Business Administration, Public Administration, or a related field. Experience: Purchaser IV: Experience in using statewide Term Contracts, TXMAS contracts, Open Market processes, Centralized Master Bidders List and familiarity with the Texas statewide purchasing system (Texas Smart Buy); Experience in public sector procurement or contracting policies and procedures; Experience in purchasing and/or contracting goods and services at a Texas state agency, college or university, or local government; Experience with a financial software application e.g., Centralized Accounting Payroll/Personnel System (CAPPS). Purchaser V: Experience as part of a purchasing and contracting team at a Texas state agency or Texas institution of higher education; Experience in public sector procurement or contracting policies and procedures; Experience in developing complex solicitations, including but not limited to RFP, RFO, Request for Information (RFI), or Request for Qualifications (RFQ) solicitations; Experience in providing advice and council to non-purchasing and contracting staff for competitive solicitations; Experience in providing advice and council to junior and mid-level purchasing and contracting staff; Experience with a financial software application e.g., Centralized Accounting Payroll/Personnel System (CAPPS); Experience in using statewide Term Contracts, TXMAS contracts, Open Market processes, and familiarity with the Texas statewide purchasing system; Experience in public speaking to include training presentations and Pre-Bid Conferences. Licensure: Current certification as a Certified Texas Contract Manager (CTCM); Current certification as a Certified Texas Purchasing Manager (CTPM) or Certified Texas Contract Developer (CTCD). KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of purchasing and procurement methods and procedures, of state procurement principles and practices, assigned commodities and products on the open market, and supply sources; Knowledge of State contracting, purchasing and procurement policies and procedures as published in the Texas Procurement and Contract Management Guide; Knowledge of State of Texas Historically Underutilized Business (HUB) Program rules and regulations; Knowledge of record keeping, record management, and principles of business administration and accounting; Skill in problem solving and in the use of a computer and applicable software; Skill in effective verbal and written communication; Skill in effectively managing daily workload responsibilities to timely meet End-users and agency goals; Ability to use an automated financial system to process Purchase Orders/Contracts; Ability to evaluate bids; Ability to maintain a system of record keeping; Ability to work as a member of a team; Ability to work under stressful conditions; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to plan, organize, and prioritize multiple assignments to effectively manage a fast paced and changing work environment without compromising accuracy; Ability to consistently meet internal and external customer needs and expectations in a professional manner; Ability to use sound judgment in dealing with confidential matters of significant consequences; Ability to gather, assemble, correlate, and analyze facts and information; Ability to demonstrate a high level of flexibility, integrity, strong work ethic, and commitment to meet deadlines; Ability to follow written and verbal directives and instructions and asks for clarification when uncertain; Ability to follow and comply with new rules, policies and/or procedures; Ability to conduct work activities in accordance with TPWD safety program; WORKING CONDITIONS: Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday; Potential hybrid schedule to include telework option; Required to adjust to changing schedules, based on business needs; Required to work overtime as necessary; May be required to operate a state vehicle; Required to travel 5%; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 22, 2024, 11:59:00 PM
Mar 08, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Purchaser I-VII Army 36B, 51C, 89A, 92A, 92Y, 92Z, 36A, 51C, 51Z, 92A, 920A, 920B Purchaser I-VII Navy LS, LSS, 310X, 651X, 751X Purchaser I-VII Coast Guard SK, F&S, FIN10, SEI16 Purchaser I-VII Marine Corps 3043, 3044, 4100, 4133, 6672, 8060, 8640, 0402, 3002, 3006, 3010, 4130, 6602, 6604, 8057, 8058, 8059, 8060, 8061, 8640 Purchaser I-VII Air Force 2G0X1, 2S0X1, 4A1X1, 6C0X1, 20C0, 21RX, 60C0, 62S0, 63AX, 63G0, 63S0 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Debra Rosas, (512) 389-4538 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION: Performs highly complex (senior-level) - advanced (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and monitoring the maintenance of detailed records of items purchased, received, prepared, and issued. The Purchaser IV may serve as a lead worker providing direction to others, while working under limited supervision, with considerable latitude for the use of initiative and independent judgement. The Purchaser V may assign, and/or supervise the work of others while working under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations, and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Purchaser IV: Three years' experience in purchasing and the procurement of goods and services. Purchaser V: Four years' experience in purchasing and the procurement of goods and services. NOTE: Experience may have occurred concurrently. Licensure: Purchaser IV and Purchaser V: If driving is required, applicant must possess a valid class "C" Texas driver's license. May possess one of the following: Certified Texas Procurement Manager (CTPM); or Certified Texas Contract Developer (CTCD); or Certified Public Purchasing Officer (CPPO); or Certified Professional Public Buyer (CPPB); or Certified Purchasing Manager (CPM). NOTE: If not currently certified as a CTCD or CTPM must be able to obtain, within one year of employment. NOTE: Retention of position contingent upon obtaining and maintaining required certifications. PREFERRED QUALIFICATIONS: Education: Graduation from an accredited college or university with major coursework in Business Administration, Public Administration, or a related field. Experience: Purchaser IV: Experience in using statewide Term Contracts, TXMAS contracts, Open Market processes, Centralized Master Bidders List and familiarity with the Texas statewide purchasing system (Texas Smart Buy); Experience in public sector procurement or contracting policies and procedures; Experience in purchasing and/or contracting goods and services at a Texas state agency, college or university, or local government; Experience with a financial software application e.g., Centralized Accounting Payroll/Personnel System (CAPPS). Purchaser V: Experience as part of a purchasing and contracting team at a Texas state agency or Texas institution of higher education; Experience in public sector procurement or contracting policies and procedures; Experience in developing complex solicitations, including but not limited to RFP, RFO, Request for Information (RFI), or Request for Qualifications (RFQ) solicitations; Experience in providing advice and council to non-purchasing and contracting staff for competitive solicitations; Experience in providing advice and council to junior and mid-level purchasing and contracting staff; Experience with a financial software application e.g., Centralized Accounting Payroll/Personnel System (CAPPS); Experience in using statewide Term Contracts, TXMAS contracts, Open Market processes, and familiarity with the Texas statewide purchasing system; Experience in public speaking to include training presentations and Pre-Bid Conferences. Licensure: Current certification as a Certified Texas Contract Manager (CTCM); Current certification as a Certified Texas Purchasing Manager (CTPM) or Certified Texas Contract Developer (CTCD). KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of purchasing and procurement methods and procedures, of state procurement principles and practices, assigned commodities and products on the open market, and supply sources; Knowledge of State contracting, purchasing and procurement policies and procedures as published in the Texas Procurement and Contract Management Guide; Knowledge of State of Texas Historically Underutilized Business (HUB) Program rules and regulations; Knowledge of record keeping, record management, and principles of business administration and accounting; Skill in problem solving and in the use of a computer and applicable software; Skill in effective verbal and written communication; Skill in effectively managing daily workload responsibilities to timely meet End-users and agency goals; Ability to use an automated financial system to process Purchase Orders/Contracts; Ability to evaluate bids; Ability to maintain a system of record keeping; Ability to work as a member of a team; Ability to work under stressful conditions; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to plan, organize, and prioritize multiple assignments to effectively manage a fast paced and changing work environment without compromising accuracy; Ability to consistently meet internal and external customer needs and expectations in a professional manner; Ability to use sound judgment in dealing with confidential matters of significant consequences; Ability to gather, assemble, correlate, and analyze facts and information; Ability to demonstrate a high level of flexibility, integrity, strong work ethic, and commitment to meet deadlines; Ability to follow written and verbal directives and instructions and asks for clarification when uncertain; Ability to follow and comply with new rules, policies and/or procedures; Ability to conduct work activities in accordance with TPWD safety program; WORKING CONDITIONS: Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday; Potential hybrid schedule to include telework option; Required to adjust to changing schedules, based on business needs; Required to work overtime as necessary; May be required to operate a state vehicle; Required to travel 5%; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 22, 2024, 11:59:00 PM
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Contract Specialist I Classification Title: Administrative Analyst/Specialist Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, March 21, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general direction from the Procurement & Contract Services Manager/Chief Procurement Officer, this position performs routine (journey-level) contract management work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. The Contract Specialist I may seek guidance from others when addressing non-routine problems. Additionally, this role may assist other staff in performing work of greater complexity. The Contract Specialist I is accountable for ensuring that the University's delegated authority is effectively implemented and administered in strict adherence to CSU Policies, as well as all pertinent state and federal laws and regulations. An incumbent will provide support to more tenured Contract Specialists in preparing, processing, and managing various contract documents. This includes, but is not restricted to, Academic Internship and Service Learning Site Agreements (IN-SL), Interagency Agreements (IA), License Agreements (LA), Revenue Agreements, Athletic Travel Agreements (AT), Memorandums of Understanding (MOU), task order releases under Job Order Contracts (JOC), Task Order Construction Agreements (TOCA), Task Order Service Agreements (TOSA), and additional contracting and/or procurement related duties as required by the University. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $4,379 per month - $4,771 per month CSU Classification Salary Range : $4,379 per month - $7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday 7:30 AM - 4:00 PM. A partial telecommute schedule may be available, subject to management approval, after a training period to be determined. Department Information The University's Procurement & Contract Services Department provides the campus community with cost efficient and effective services for all acquisitions and contracting needs. https://www.csus.edu/administration-business-affairs/internal/procurement-contracts/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience, Knowledge, Skills, Abilities Proficient in overseeing the entire contract lifecycle, including drafting, revising, approving, filing, and distributing contracts ensuring adherence to insurance, bonding, and legal prerequisites. Experience in utilizing both manual and electronic methods to manage contract terms and conditions, along with the proficient application of contract-related policies and procedures to guarantee accurate compliance and execution. Experience providing comprehensive contracting support within a fast-paced, high-volume, work setting, while effectively addressing inquiries from diverse stakeholders. Experience collaborating with multidisciplinary teams to accomplish strategic goals and initiatives. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Ability to resolve customer complaints and concerns. Knowledge of contract documents and specifications. Ability to analyze and interpret financial data and prepare financial reports, statements, and/or projections. Ability to analyze and solve problems. General knowledge of procurement rules and regulations. Ability to make administrative/procedural decisions and judgments. Creative cost analysis skills. Skill in the negotiation and establishment of contractual arrangements for goods and services. Ability to assess contract compliance and product/service quality. Proficiency in Microsoft Word, Excel, Outlook, Teams; Adobe, and e-signature programs. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Preferred Qualifications Knowledge of government and/or educational institution procurement and contracting policies and procedures including but not limited to student placement and internship agreements, interagency agreements, public works, and revenue agreements. Knowledge of California State Contracting Manual in addition to State and Federal laws and regulations regarding procurement and contracts. Four years of contracting experience within Higher Education. Documents Needed to Apply Resume and cover letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from the State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship, and creative activity ; justice, diversity, equity, and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching, and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability-related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 09, 2024
Working Title: Contract Specialist I Classification Title: Administrative Analyst/Specialist Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, March 21, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general direction from the Procurement & Contract Services Manager/Chief Procurement Officer, this position performs routine (journey-level) contract management work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. The Contract Specialist I may seek guidance from others when addressing non-routine problems. Additionally, this role may assist other staff in performing work of greater complexity. The Contract Specialist I is accountable for ensuring that the University's delegated authority is effectively implemented and administered in strict adherence to CSU Policies, as well as all pertinent state and federal laws and regulations. An incumbent will provide support to more tenured Contract Specialists in preparing, processing, and managing various contract documents. This includes, but is not restricted to, Academic Internship and Service Learning Site Agreements (IN-SL), Interagency Agreements (IA), License Agreements (LA), Revenue Agreements, Athletic Travel Agreements (AT), Memorandums of Understanding (MOU), task order releases under Job Order Contracts (JOC), Task Order Construction Agreements (TOCA), Task Order Service Agreements (TOSA), and additional contracting and/or procurement related duties as required by the University. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $4,379 per month - $4,771 per month CSU Classification Salary Range : $4,379 per month - $7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday 7:30 AM - 4:00 PM. A partial telecommute schedule may be available, subject to management approval, after a training period to be determined. Department Information The University's Procurement & Contract Services Department provides the campus community with cost efficient and effective services for all acquisitions and contracting needs. https://www.csus.edu/administration-business-affairs/internal/procurement-contracts/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience, Knowledge, Skills, Abilities Proficient in overseeing the entire contract lifecycle, including drafting, revising, approving, filing, and distributing contracts ensuring adherence to insurance, bonding, and legal prerequisites. Experience in utilizing both manual and electronic methods to manage contract terms and conditions, along with the proficient application of contract-related policies and procedures to guarantee accurate compliance and execution. Experience providing comprehensive contracting support within a fast-paced, high-volume, work setting, while effectively addressing inquiries from diverse stakeholders. Experience collaborating with multidisciplinary teams to accomplish strategic goals and initiatives. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Ability to resolve customer complaints and concerns. Knowledge of contract documents and specifications. Ability to analyze and interpret financial data and prepare financial reports, statements, and/or projections. Ability to analyze and solve problems. General knowledge of procurement rules and regulations. Ability to make administrative/procedural decisions and judgments. Creative cost analysis skills. Skill in the negotiation and establishment of contractual arrangements for goods and services. Ability to assess contract compliance and product/service quality. Proficiency in Microsoft Word, Excel, Outlook, Teams; Adobe, and e-signature programs. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Preferred Qualifications Knowledge of government and/or educational institution procurement and contracting policies and procedures including but not limited to student placement and internship agreements, interagency agreements, public works, and revenue agreements. Knowledge of California State Contracting Manual in addition to State and Federal laws and regulations regarding procurement and contracts. Four years of contracting experience within Higher Education. Documents Needed to Apply Resume and cover letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from the State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship, and creative activity ; justice, diversity, equity, and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching, and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability-related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 526146; 11/1/2023 CONTRACTS & SOURCING ANALYST Buyer III Purchasing Salary Range: $4,521 - $8,180/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Reporting to the Director Procurement & Contracts, the incumbent will perform highly complex administrative duties which involve contracts (LSA’s, MOU’s, etc.), sourcing orders (competitive bids), and providing support to procurement operations (processing transactional orders). Major duties and responsibilities include, developing standardized contract templates regarding language of terms and conditions; works with Procurement & Contracts Director, University Risk Manager, legal on contract risk decisions; Develops and write contract services procedures for departmental use and campus instruction. Provide analysis of contract financial data, interpreting, and making decisions related to university policy and procedures; performs periodic audit on procurement and contract process and workflow effectiveness; provides guidance to department staff members and serves as point of contact for campus departments on immediate needs and procurement and contract services procedures coordination of contracts and contract renewals; provides RFx and contract guidance and assistance to members; write and send internal and external communications as needed; evaluate campus training needs and lead procurement and contract services training and customer service initiatives; issues POs, contracts, and RFx as needed. Coordinate and administer the procurement and contracting of delegated major capital purchasing contracts for state and auxiliary projects, and associated responsibilities including but not limited to preparing bids, advertising, evaluating bids and awarding contracts; responsible for oversight and processing of architectural, engineering, and service provider agreements for construction related projects; work closely with: Capital Planning Directors, Facilities Directors and Project Managers, Legal Counsel, Auditors, Chancellor’s Office Construction Unit, Construction Inspectors, Contractors, Division of Industrial Relations, Department of Justice Services and the California License Board as necessary on process, procedures, research and compliance; coordinate and administer the procurement and contracting of Learning Site and Placement agreements, Memorandum of Understandings, Revenue, and other types of agreements and contracts; conducts and executes RFx and contracts; and serves as the sustainability officer and SB/DVBE Advocate on behalf of Cal State LA. Required Qualifications & Experience : Equivalent to an undergraduate degree from an accredited college or four-year university in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Experience managing and/or assisting in operational and technical projects of varying scope and size. The incumbent must have thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; basic accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration; and of California State Statues and Codes applicable to campus procurement. The incumbent must possess strong written and oral communication skills; and high-level organizational skills. The incumbent must have the ability to administer all aspects of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process; lead or review the work of others; act promptly to resolve actual or potential problems when requires; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; prioritize and multi-task effectively in a fast-paced, detail-oriented, and time-sensitive environment; and to work collaboratively in a team with a variety of campus partners as well as independently. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Five-years of public procurement or contracts experience in a professional environment utilizing ERP system and direct experience with competitive bidding, negotiation, contract development and price/cost analysis. Knowledge of public or higher ed procurement and contracts policies. Presentation and training skills. Understanding of enterprise systems, such as financials, budgets, human resources, and contracts. CPM, Procurement certification, and Contracts certifications. Closing Date : Review of applications will begin on November 15, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Nov 01 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 526146; 11/1/2023 CONTRACTS & SOURCING ANALYST Buyer III Purchasing Salary Range: $4,521 - $8,180/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Reporting to the Director Procurement & Contracts, the incumbent will perform highly complex administrative duties which involve contracts (LSA’s, MOU’s, etc.), sourcing orders (competitive bids), and providing support to procurement operations (processing transactional orders). Major duties and responsibilities include, developing standardized contract templates regarding language of terms and conditions; works with Procurement & Contracts Director, University Risk Manager, legal on contract risk decisions; Develops and write contract services procedures for departmental use and campus instruction. Provide analysis of contract financial data, interpreting, and making decisions related to university policy and procedures; performs periodic audit on procurement and contract process and workflow effectiveness; provides guidance to department staff members and serves as point of contact for campus departments on immediate needs and procurement and contract services procedures coordination of contracts and contract renewals; provides RFx and contract guidance and assistance to members; write and send internal and external communications as needed; evaluate campus training needs and lead procurement and contract services training and customer service initiatives; issues POs, contracts, and RFx as needed. Coordinate and administer the procurement and contracting of delegated major capital purchasing contracts for state and auxiliary projects, and associated responsibilities including but not limited to preparing bids, advertising, evaluating bids and awarding contracts; responsible for oversight and processing of architectural, engineering, and service provider agreements for construction related projects; work closely with: Capital Planning Directors, Facilities Directors and Project Managers, Legal Counsel, Auditors, Chancellor’s Office Construction Unit, Construction Inspectors, Contractors, Division of Industrial Relations, Department of Justice Services and the California License Board as necessary on process, procedures, research and compliance; coordinate and administer the procurement and contracting of Learning Site and Placement agreements, Memorandum of Understandings, Revenue, and other types of agreements and contracts; conducts and executes RFx and contracts; and serves as the sustainability officer and SB/DVBE Advocate on behalf of Cal State LA. Required Qualifications & Experience : Equivalent to an undergraduate degree from an accredited college or four-year university in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Experience managing and/or assisting in operational and technical projects of varying scope and size. The incumbent must have thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; basic accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration; and of California State Statues and Codes applicable to campus procurement. The incumbent must possess strong written and oral communication skills; and high-level organizational skills. The incumbent must have the ability to administer all aspects of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process; lead or review the work of others; act promptly to resolve actual or potential problems when requires; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; prioritize and multi-task effectively in a fast-paced, detail-oriented, and time-sensitive environment; and to work collaboratively in a team with a variety of campus partners as well as independently. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Five-years of public procurement or contracts experience in a professional environment utilizing ERP system and direct experience with competitive bidding, negotiation, contract development and price/cost analysis. Knowledge of public or higher ed procurement and contracts policies. Presentation and training skills. Understanding of enterprise systems, such as financials, budgets, human resources, and contracts. CPM, Procurement certification, and Contracts certifications. Closing Date : Review of applications will begin on November 15, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Nov 01 2023 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Salary Range: $166,324.50 $207,931.57 General Description and Classification Standards The Contract Compliance Director is a champion for supplier diversity, who focuses on inclusion, impact, and integration of their programs into business opportunities with the City of Atlanta. . The Director is responsible for the day-to-day administration of the city's Equal Business Opportunity (EBO) and Small Business Opportunity (SBO) Programs. These two Diversity Equity and Inclusion (DEI) programs are codified in the City of Atlanta's EBO and SBO Code of Ordinances. The Director is responsible for ensuring that both programs remain compliant with the local and federal laws and regulations surrounding the diversity requirements outlined in the City's procurement solicitation documents. These programs may generate in excess of $600M as a result of the City's annual contracting spend. The city's overall contract spend typically will exceed $2B with a goals to ensure participation of of local small, minority, female, and disadvantaged business enterprises This Executive-level position provides strategy and execution of these programs that have access to disadvantaged business partners. Oversees office operations; reviewing bid proposals; preparing reports; answering inquiries; preparing statistical analysis; and processing associated paperwork. Works to promote full and equal business opportunity for all persons doing business with the City of Atlanta. The Director’s position is part of the Mayor’s Office and reports to the Chief Operating Officer and works directly with Deputy Chief Operating Officer on initiatives and programs. The position interfaces routinely with the Chief Procurement Officer, Aviation General Manager, Commissioners of Watershed, ATLDOT and city Departments and the Mayor’s leadership team. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Provides leadership and strategy for the Mayor’s Office of Contract Compliance including policy development, adherence to the City code, outreach to disadvantaged businesses, certification of businesses, audit and compliance of vendors per contractual obligations, assessment of impact of the city’s program in terms of utilization of firms. Works with Chief Procurement Officer to ensure that solicitations include Appendix A documents (diversity requirements) for inclusion in eligible RFPs and Bids for applicable projects Provides leadership in the review of bid proposals and recommends approval or non-approval based on bid specifications based on responsiveness to applicable diversity requirements. Mediates difficult contractor disputes and adjudicate diversity/compliance/Davis Bacon wage rate issues. Leads and directs Mayor’s Office of Contract Compliance staff including supervising activities of team to achieve the goals of the office. Provides leadership in management of contract awards including industry days, evaluation and post award activities. Contributes to the planning, preparation, review, and administration of the OCC operational budget. Oversees preparation of reports of Department activities and present findings to appropriate City personnel. Plans and implements schedule for on-site monitoring of projects for EBO participation and compliance. Plans and implements schedule for contract comprehensive review conferences. Develop, monitor, and track data related to the contract compliance program for monthly, quarterly, and annual reporting and continuous improvement. Work with City Law on the disparity studies for program plans and contract compliance goals. Analyzes the scope of work and funding sources for the most complex projects to decide which program is most applicable. Oversees the review proponent responses to Bids/RFPs and make determination of responsiveness. Works with the department of procurement, and City of Atlanta Law Department to ensure compliance with applicable code, state and federal laws. Develops operating plans and budgets for the activities managed. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Extensive knowledge of concepts, processes, and tools of profession; knowledge of relationship of professional disciplines among related organizations and functions. Skill in identifying operating issues and developing solutions. Leadership and motivational skills. Ability to plan and carry out virtually all typical assignments within professional area; ability to train others; ability to build effective relationships within the organization. Bachelor’s degree in an appropriate discipline (Equivalent professional experience may be considered for substitution for the required degree on an exception basis) Minimum of 10 years of progressive leadership experience or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job. Preferred Education & Experience Juris Doctor or Master’s degree in Procurement, Accounting, Business Administration, or related fields. Licensures and Certifications No licenses or certifications are mandated for the position. Certification as a Certified Compliance Administrator from the American Contract Compliance Association (ACCA) may be obtained during career. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
Mar 08, 2024
Full Time
Salary Range: $166,324.50 $207,931.57 General Description and Classification Standards The Contract Compliance Director is a champion for supplier diversity, who focuses on inclusion, impact, and integration of their programs into business opportunities with the City of Atlanta. . The Director is responsible for the day-to-day administration of the city's Equal Business Opportunity (EBO) and Small Business Opportunity (SBO) Programs. These two Diversity Equity and Inclusion (DEI) programs are codified in the City of Atlanta's EBO and SBO Code of Ordinances. The Director is responsible for ensuring that both programs remain compliant with the local and federal laws and regulations surrounding the diversity requirements outlined in the City's procurement solicitation documents. These programs may generate in excess of $600M as a result of the City's annual contracting spend. The city's overall contract spend typically will exceed $2B with a goals to ensure participation of of local small, minority, female, and disadvantaged business enterprises This Executive-level position provides strategy and execution of these programs that have access to disadvantaged business partners. Oversees office operations; reviewing bid proposals; preparing reports; answering inquiries; preparing statistical analysis; and processing associated paperwork. Works to promote full and equal business opportunity for all persons doing business with the City of Atlanta. The Director’s position is part of the Mayor’s Office and reports to the Chief Operating Officer and works directly with Deputy Chief Operating Officer on initiatives and programs. The position interfaces routinely with the Chief Procurement Officer, Aviation General Manager, Commissioners of Watershed, ATLDOT and city Departments and the Mayor’s leadership team. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Provides leadership and strategy for the Mayor’s Office of Contract Compliance including policy development, adherence to the City code, outreach to disadvantaged businesses, certification of businesses, audit and compliance of vendors per contractual obligations, assessment of impact of the city’s program in terms of utilization of firms. Works with Chief Procurement Officer to ensure that solicitations include Appendix A documents (diversity requirements) for inclusion in eligible RFPs and Bids for applicable projects Provides leadership in the review of bid proposals and recommends approval or non-approval based on bid specifications based on responsiveness to applicable diversity requirements. Mediates difficult contractor disputes and adjudicate diversity/compliance/Davis Bacon wage rate issues. Leads and directs Mayor’s Office of Contract Compliance staff including supervising activities of team to achieve the goals of the office. Provides leadership in management of contract awards including industry days, evaluation and post award activities. Contributes to the planning, preparation, review, and administration of the OCC operational budget. Oversees preparation of reports of Department activities and present findings to appropriate City personnel. Plans and implements schedule for on-site monitoring of projects for EBO participation and compliance. Plans and implements schedule for contract comprehensive review conferences. Develop, monitor, and track data related to the contract compliance program for monthly, quarterly, and annual reporting and continuous improvement. Work with City Law on the disparity studies for program plans and contract compliance goals. Analyzes the scope of work and funding sources for the most complex projects to decide which program is most applicable. Oversees the review proponent responses to Bids/RFPs and make determination of responsiveness. Works with the department of procurement, and City of Atlanta Law Department to ensure compliance with applicable code, state and federal laws. Develops operating plans and budgets for the activities managed. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Extensive knowledge of concepts, processes, and tools of profession; knowledge of relationship of professional disciplines among related organizations and functions. Skill in identifying operating issues and developing solutions. Leadership and motivational skills. Ability to plan and carry out virtually all typical assignments within professional area; ability to train others; ability to build effective relationships within the organization. Bachelor’s degree in an appropriate discipline (Equivalent professional experience may be considered for substitution for the required degree on an exception basis) Minimum of 10 years of progressive leadership experience or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job. Preferred Education & Experience Juris Doctor or Master’s degree in Procurement, Accounting, Business Administration, or related fields. Licensures and Certifications No licenses or certifications are mandated for the position. Certification as a Certified Compliance Administrator from the American Contract Compliance Association (ACCA) may be obtained during career. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service. For more information about the agency, please visit: County of Alameda, General Services Agency . THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. For detailed information about the classification, please visit: ( #0219) Administrative Specailist II . MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Susan Canalin , Departmental Human Resources Officer at Susan.Canalin2@acgov.org . Please contact Susan Canalin either via email or by phone at (510) 208-9760 if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service. For more information about the agency, please visit: County of Alameda, General Services Agency . THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. For detailed information about the classification, please visit: ( #0219) Administrative Specailist II . MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Susan Canalin , Departmental Human Resources Officer at Susan.Canalin2@acgov.org . Please contact Susan Canalin either via email or by phone at (510) 208-9760 if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous