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  • RGS Advisor or Technical Specialist (DOQ) For the Payroll Services Team

    Remote, California United States REGIONAL GOVERNMENT SERVICES Part Time $33.00 - $56.00 Hourly Jul 23, 2024
    Regional Government Services Employer:

    REGIONAL GOVERNMENT SERVICES

    OUR HISTORY Regional Government Services Authority (RGS) is a Joint Powers Authority (JPA) serving the needs of cities, counties, special districts, joint powers authorities, and other governmental entities since 2002. RGS works exclusively for the benefit of public agencies, providing a ready source of support and consulting services to meet the needs of its partner agencies in a broad range of disciplines and to help local governments meet three challenges: Decreasing revenues Increasing demands (and costs) for services, and Loss of experienced staff. Local government leaders knew that these challenges were likely to continue, so agencies would have to work together – uniting not only their voices but their resources to advocate and become more efficient. The idea behind the creation of RGS was to form an agency that would help local governments share expertise and improve efficiencies. This was an emerging need. It did not require that each agency hire full-time staff. With the creation of this JPA, agencies could, in effect, share expertise through a third-party. WHO WE ARE Today, RGS is governed by several member agencies, all with the common goal expressed in the JPA’s MISSION STATEMENT: To provide quality, innovative, cost-effective services exclusively to public agencies. In November 2020, the 5-year Strategic Plan was adopted. Current member agency representation can be found on the Board of Directors page of this website. RGS developed a highly flexible platform of administrative support, benefit plans and programs that could serve the diverse needs of cities, special districts, counties and other joint powers authorities. Flexibility was vital because the needs of partner agencies varied and because RGS services were 100 percent fee-based. Thus, RGS costs have always been able to ramp up or down quickly, as demand changed. To further understand RGS main service lines, please see the RGS Services Brochure or the Services area of the website. To view the RGS Org Chart click here. Regional Government Services Authority was formed under Section 6500, for the purpose of providing local governments with administrative, staffing and advisory services.  RGS has now served over 300 cities, special districts, joint powers authorities and other local governments and non-profits that support local governments.

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    Job Description

    Position Description

    Are you an experienced professional in the field of local government payroll administration? Are you a self-starter who excels at working interactively with a team to provide excellent services to clients? Are you excited to work remotely within a dynamic and flexible public service organization?

    Regional Government Services (RGS) is looking for skilled Advisors and Technical Specialists to deliver expert consultant-level payroll services. Weekly hours are variable but generally range from 20-40 hours per week depending on both Advisor/Technical Specialist and project availability. Advisors have the option to work fewer hours if they desire.

    Click here to apply: https://bit.ly/PayrollSvcs

    Depending on qualifications , candidates can be hired as: (Click title to view job description)
    Advisor: $43.00-$56.00/hour Technical Specialist: $33.00-$42.00/hour
    THE IDEAL CANDIDATE WILL:
    • Thrive in a fast-paced environment with competing priorities.
    • Have the demonstrated ability to exercise appropriate initiative and be able to work well both independently and collaboratively to solve problems with both RGS team members and all levels of the client organization.
    • Have a deep knowledge of accounting theory, a thorough understanding of payroll procedures, tax laws, and regulations at federal, state, and local levels, especially with California-specific regulations.
    • Learn new processes quickly.
    • Adapt quickly to different agency’s operating systems.
    • Understand the importance of transparency and promote policies that enhance trust while at the same time maintaining appropriate confidentiality.
    • Be able to analyze and develop innovative and effective solutions to administrative and operational challenges.
    • Have a strong customer service focus.
    • Be able to quickly understand project requirements and be willing to reach out for additional expertise when needed.
    • Be an excellent communicator that possesses both written and oral communication skills with an ability to understand and speak to the concerns of others, while demonstrating empathy and sincere respect for other points of view.
    • Have excellent time management while working on multiple projects in an at-home work environment.
    • Be highly proficient utilizing computer and cloud-based financial systems.
    • Have software expertise in the standard business software applications: spreadsheet (e.g. Excel), word processing (e.g. Microsoft Word), and communications and scheduling (e.g. Outlook).
    • Be comfortable working with IT staff to troubleshoot outside connections to client systems.
    • Have experience with remote meeting software (e.g., Zoom).
    COMPETENCIES-RGS Advisors $43.00-$56.00/hour
    Adaptability and Flexibility: Responds effectively to multiple demands, ambiguity, shifting of priorities,
    emerging situations, and rapid change.
    Attention to Detail: Thorough when performing work and conscientious about attending to detail.
    Customer Service: Implements activities designed to enhance the level of customer satisfaction.
    Decision Making: Takes action that is consistent with available facts, constraints, and probable consequences.
    Interpersonal Skills: Shows understanding, courtesy, tact, empathy, and concern, develops and maintains relationships, relates well to people from varied backgrounds and situations, and is sensitive to individual differences.
    Oral Communication: Expresses information to individuals or groups effectively; considering the audience and nature of the information; makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
    Writing: Writes in a clear, concise, organized, and convincing manner for the intended audience.

    COMPETENCIES-RGS Technical Specialists $33.00-$42.00/hour
    • Attention to Detail: Develops systems/processes to organize and keep track of information, ensuring accuracy and thoroughness.
    • Collaboration: Actively participates in team/project meetings and contributes to decision making.
    • Critical Thinking: Identifies and sorts facts to focus on most relevant and needed information.
    • Customer Service: Interacts with customers in a friendly and professional manner, works to resolve issues quickly and effectively, and is knowledgeable about products and services.
    • Interpersonal Skills: Shows understanding, courtesy, tact, empathy, and concern, develops and maintains relationships, relates well to people from varied backgrounds and situations, and is sensitive to individual differences.
    • Oral Communication: Provides information to individuals or groups effectively, considering the audience and nature of the information; makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
    • Teamwork: Cooperates with other members to achieve the workgroup’s goals.
    Additional Competencies-Payroll Services Team
    Change Management: Fosters team communication and dialogue, identifies opportunities to
    building consensus for team options, decisions, and outcomes.
    Collaboration: Fosters team and client communication and dialogue, identifies opportunities to building
    consensus for both team and client options, decisions, and outcomes.
    Initiative: Identifies and takes action to address problems and opportunities.
    Problem Solving: Finds solutions to difficult or complex issues.
    Results Orientation and Execution: Translates objectives into action plans, including identifying task interdependencies.
    Risk Management: Takes action to evaluate and minimize risks to the organization and client.
    Teamwork: Encouraging cooperation, collaboration, and partnerships.

    About RGS
    Regional Government Services (RGS) is a unique California public agency serving the consulting, administrative, and project management needs of local governments. Our greatest asset is our expert Advisors who pride themselves on delivering outstanding services to support the mission of our partner agencies.

    To provide this expertise, RGS has developed a highly flexible and adaptive team environment and work culture. We utilize technology to support a remote workforce of over 100 Advisors. Our Advisors are trained and experienced public-sector professionals from a variety of relevant disciplines. We combine the strength of each Advisor's unique experiences, perspectives, and skills through teaming, leveraging their combined talents to benefit our partner agencies.

    As an employer, RGS offers Advisors competitive compensation and benefits, client projects that offer rewarding and challenging work, and extraordinary flexibility. While client interactive work must be done during core business hours, there is flexibility to do other work elements on a personalized schedule to maximize flexibility.

    Examples of Duties

    Our Payroll Advisors prepare, complete, and process payrolls, as well as supplemental payrolls as needed for our clients. They utilize various payroll software systems to maintain payroll and required reporting, including CalPERS reporting in an accurate and timely manner; calculate employee timesheets to determine leave taken, compensatory time, overtime, and supplemental pays; determine leave usage and accruals are accurate, and assure balances are appropriately calculating; review and maintain a clear understanding of agency MOU’s as applicable to payroll; maintain confidentiality; reconcile accounts to maintain accurate records and comply with related policies, practices and regulations; and are responsible for the accurate maintenance of all general ledger accounts related to payroll transactions.

    Advisors are assigned to roles in which most of the work focuses on correctly and efficiently carrying out one or more of the specific workflows that make up an operation. Work is performed independently and adaptively with minimal direction provided.

    Technical Specialists are assigned to roles in which the majority of work focuses on using specific technical or technology skills to carry out assigned sub-tasks of workflows.

    Typical Qualifications

    RGS is interested in talented local government payroll professionals. Any combination of training, education, and experience that would provide the required knowledge, skills, and competencies is qualifying. During the selection process , RGS may conduct an assessment exam to evaluate areas of qualifications.

    A typical path to demonstrate the skills and knowledge we need might include:

    RGS Advisor $43.00-$56.00/hour

    Education: College level coursework or certification in payroll, finance, or accounting.

    Experience: Five (5) years of responsible California local government payroll experience, of which two (2) years were in a supervisory capacity.

    Desirable Qualifications: Certification as a Certified Payroll Professional is desirable. A Bachelor’s degree from an accredited college or university with major coursework in finance, accounting, or public administration, or a closely related field is also desirable.

    RGS Technical Specialist $33.00-$42.00/hour

    Education: College level coursework or certification in payroll, finance, or accounting.

    Experience: Five (5) years of responsible California local government payroll experience.

    Desirable Qualifications: Certification as a Certified Payroll Professional is desirable.

    Supplemental Information

    Applications must be submitted on-line through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application.

    Click here to apply: https://bit.ly/PayrollSvcs

    Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

    All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

    The deadline to apply is December 30, 2024, at 11:59 PM PST.

    APPLICATION PROCESS AND SELECTION PROCEDURE:

    This recruitment is open on an ongoing basis to ensure RGS’ ability to staff contracts as needed.

    Application - Minimum Qualification Assessment - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed and assessed for each applicant's ability to meet the minimum work experience, training, and education qualifications.

    Remote Screen Interview Exam - (100%) Candidates who pass the application assessment will be invited to a Remote Screen Interview Examination to evaluate training, experience, and other job-related qualifications for the position. The Remote Screen Interview will be conducted via a video conference platform.

    Successful candidates will be placed on an eligibility list. The Payroll Team Lead will interview candidates from this list as needed to staff contracts. All communication and notices will be sent via e-mail. Additional inquiries about the position may be directed to kharapan@rgs.ca.gov.

    Regional Government Services is not responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise Regional Government Services by emailing kharapan@rgs.ca.gov.
    Regional Government Services is an Equal Opportunity Employer.

    RGS Salary and Benefits

    Closing Date/Time: 12/31/2024 11:59 PM Pacific
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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