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  • TPWD - Administrative Assistant II (Assistant Office Manager)

    Glen Rose, Texas United States TEXAS PARKS AND WILDLIFE Full Time Nov 08, 2024
    Texas Parks and Wildlife Employer:

    TEXAS PARKS AND WILDLIFE

    We are TPWD Providing outdoor recreational opportunities, managing and protecting fish and wildlife habitat, and managing parklands and historic areas Divisions & Positions Our skilled workforce operates within 13 divisions at 200 locations across Texas. Mission To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. Philosophy In fulfilling our mission, we will: Be a recognized national leader in implementing effective natural resources conservation and outdoor recreational programs; Serve the state of Texas, its citizens, and our employees with the highest standards of service, professionalism, fairness, courtesy, and respect; Rely on the best available science to guide our conservation decisions; Responsibly manage agency finances and appropriations to ensure the most efficient and effective use of tax-payer and user fee resources; Attract and retain the best, brightest, and most talented workforce to successfully execute our mission.

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    Job Description

    TPWD MISSION

    To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

    PLEASE NOTE:

    All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

    Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

    Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

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    APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en


    MILITARY OCCUPATIONAL SPECIALTY CODES:

    Job Classification

    Service

    Military Specialty

    Administrative Assistant I-VI

    Army

    15P, 42A, 56M, 68G, 420A

    Administrative Assistant I-VI

    Navy

    AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

    Administrative Assistant I-VI

    Coast Guard

    YN, PERS

    Administrative Assistant I-VI

    Marine Corps

    0100, 0111, 3372, 3381, 6046, 0170, 4430

    Administrative Assistant I-VI

    Air Force

    3F5X1, 8A200

    *More information on military occupational specialty codes can be found below:

    https://www.onetonline.org/crosswalk/MOC/

    https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

    MILITARY EMPLOYMENT PREFERENCE:

    If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ .

    Required forms that will need to be attached with application for Military Employment Preference:
    Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.
    Documentation must be attached to the application before military preference can be granted.


    BENEFITS:

    Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

    HIRING CONTACT: Jeff Davis, (254) 396-7574

    PHYSICAL WORK ADDRESS: Dinosaur Valley State Park, 1629 Park Road 59 Glen Rose, TX 76043

    GENERAL DESCRIPTION :

    There's no better place to work in Texas than Texas State Parks, and there's no better park team to join than Dinosaur Valley! In this role, you'll have the opportunity to work with a dynamic and passionate team of people as we fulfill our mission of conserving the park and serving our visitors from around the world. If you have a passion for caring for people and an eye for detail, this role may be perfect for you!

    Under the direction of park leadership, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. Provides information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

    ESSENTIAL JOB DUTIES :

    % of Time

    Essential Job Duties by Category

    30%

    Administrative Support:

    Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties .

    30%

    Purchasing, Accounting and/or Budgeting Duties:

    May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card.

    5%

    Personnel Management:

    May coordinate equipment and uniform assignment/retrievals for new and separating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants.

    30%

    Other Division Specific Job Duties:

    Provides customer service to provide information and assistance to site visitors/public.

    5%

    Marginal Job Duties:

    Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.



    Qualifications:

    MINIMUM QUALIFICATIONS

    Education:

    Graduation from High School or GED.

    Experience:

    One year of experience in administrative support work.

    Licensure:

    Must possess a valid state driver's license.

    PREFERRED QUALIFICATIONS

    Experience:

    Two years of experience in administrative support work.

    Experience in customer service.

    Experience in cash management, accounting, auditing or revenue reporting concepts.

    GENERAL KNOWLEDGE, SKILLS, AND ABILITIES

    Knowledge of office practices or administrative procedures.

    Knowledge of budget management, tracking, or monitoring.

    Knowledge of purchasing, procurement methods or procedures.

    Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display.

    Skill in use of standard office equipment and software.

    Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc.) and/or Adobe products.

    Skill in training others.

    Ability to communicate effectively.

    Ability to handle difficult/emergency situations.

    Ability to accurately handle cash and account for revenue collected.

    WORKING CONDITIONS

    Required to work 8 hours per day, 5 days per week.

    May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval.

    May be required to operate a state vehicle.

    Required to travel 5% with possible overnight stays.

    Required to conform to dress and grooming standards, work rules and safety procedures.

    Required to follow non-smoking policy in all state buildings and vehicles.

    TPWD IS AN EQUAL OPPORTUNITY EMPLOYER



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    Closing Date: Nov 21, 2024, 11:59:00 PM
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