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Job Description

Assistant City Clerk

Salary: $93,201.48 - $113,286.84 Annually

Location: City of Brentwood, CA

Job Type: Full-Time

Job Number: 2024-2020-11

Department: City Manager

Division: City Clerk

Opening Date: 11/05/2024

Closing Date: 12/2/2024 10:00 AM Pacific

Position Information

Please note: the City is currently in contract negotiations and committed to maintaining a stable and supportive work environment. Some aspects of employment terms and conditions may be subject to change as a result of these negotiations. We will keep all applicants informed of any significant updates throughout the hiring process.

The City of Brentwood is seeking an experienced, highly motivated, talented, and energetic individual to fill the position of Assistant City Clerk. Under the direction of the City Clerk, the Assistant City Clerk assists with the planning and work involved in maintaining official City documents and records; assists in the administration of City elections; assists in the preparation and distribution of Council agendas, attends meetings and prepares minutes. In addition, the Assistant City Clerk assists with managing filings required by the Political Reform Act and processing requests received through the Public Records Act.

Successful candidates should possess good interpersonal and leadership skills with the ability to easily relate and adjust to a variety of situations. This position will work closely with other City Departments, elected officials, and members of the public. The ideal candidate will be intelligent and energetic and have experience in the core functions of a City Clerk’s office. Join a team committed to excellence and apply now.

For more information please see https://www.governmentjobs.com/careers/brentwoodca/classspecs/1211816?keywords=economic&pagetype=classSpecifications.

What We Offer:

The City of Brentwood provides an engaging, collaborative, and cooperative work environment where you can team up with your peers and with the community to create Brentwood as a premier city. The City is an employer that emphasizes work-life balance, supports employee wellness, and offers a wide range of benefits and retirement alternatives, while also investing in its employees’ professional and personal growth. We offer:

• Competitive salary

• Alternative work schedule (AWS) option, requires Director approval

• Telework option (up to 2 days a week), requires Director approval

• 15 paid holidays (13 City observed holidays, 2 floating holidays)

• Generous leave accruals (Vacation – 16 days per year; Personal Time Off – 80 hours per fiscal year; Sick Leave – 12 days per year)

• Selection of health care plans with City paid contributions; cash-in-lieu offered if waiving coverage

• City-paid dental and vision insurance

• CalPERS pension participation

• City paid contributions toward deferred compensation (457 plan)   

• City paid contributions to Retiree Health Savings account

• Employee Engagement Program (includes recognition for service, safety, peer nominations, and more)

To review more of what the City of Brentwood offers, please check out https://www.brentwoodca.gov/home/showdocument?id=126 and visit https://www.brentwoodca.gov/government/human-resources.

Qualifications

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

• An Associate’s degree from an accredited college or university with major coursework in political science, public administration, business administration, or related field.

• A Bachelor’s degree from an accredited college or university with major course work in political science, public administration, business administration, or a related field is desirable.

Experience:

• Four years of increasingly responsible management assistance or experience providing administrative support in a public agency records office or in the management of complex records.  

• Supervisory experience is highly desirable.

• Experience in a local government agency is desirable.

License or Certificate:

• Possession of a California Driver’s License must be maintained as a continued condition of employment.

• Possession of a California Commission as a Notary Public within one year of appointment.

• Possession of, or ability to obtain, certification through the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC) is desirable.

Application Process

Applicants must submit the following:

1. City of Brentwood Employment Application
2. Resume

Postmarks, faxes and incomplete applications will not be accepted. Your application must be filled out completely online. Resumes must also be submitted but it is not a substitute for a completed application.

The examination process will consist of:

• Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.

• All completed employment applications will be evaluated based on job-related qualifications criteria and may be screened for better qualified candidates.

• Panel Board Interview - A limited number of applicants identified as better qualified will be invited to a panel board interview, via Zoom, tentatively scheduled for Monday, December 9, 2024. 

All applicants that pass the examination process will be placed on the eligible list which is good for at least 6 months and may be extended up to an additional 18 months. This eligible list will be used by the City of Brentwood to fill all current and future openings in this classification as long as the list is active.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

All correspondence regarding application status, test and/or interview dates, etc. will be sent by email and can be viewed through your GovernmentJobs account. Please check your email folders, including your junk/spam folders and accept emails from the domain governmentjobs.com, neogov.com, or brentwoodca.gov. It is the applicant's responsibility to ensure a correct email address is provided and that all correspondence is received.

The City of Brentwood is an Equal Opportunity Employer.

Applicants requesting special accommodations during the examination process may contact the Human Resources Department at (925) 516-5191.

To apply: https://apptrkr.com/5790585