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  • Administrative Analyst - College of Arts, Humanities & Social Sciences

    Seaside, California United States Cal State University (CSU) Monterey Bay Aug 23, 2025
    Cal State University (CSU) Monterey Bay Employer:

    Cal State University (CSU) Monterey Bay

    Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (www.csumb.edu) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB’s sustainability initiative is to be carbon neutral.

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    Job Description

    Classification: Administrative Analyst/Specialist Exempt II
    Hours: Full-time / 40 hours per week
    FLSA: Exempt

    Anticipated Hiring Salary Range: $6,355 - $6,361* mo.
    CSU Salary Schedule
    *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

    Priority Screening Date: September 7, 2025
    Recruitment Status: Open Until Filled

    ABOUT CSUMB

    California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year.

    With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.

    The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

    As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

    PURPOSE:

    Under the general supervision of the Dean of the College of Arts, Humanities, and Social Sciences, the Senior Administrative Analyst provides administrative and technical support and oversight of the day-to-day fiscal operations of the College. The Analyst functions as an executive assistant to the Dean and is responsible for budget development, planning and coordination; operational and strategic planning, research, analysis, and report generation; lead work direction and training among office and college personnel; and general administrative functions in support of College objectives and initiatives.

    ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
    Fiscal Management:
    Provides support to the Dean, Associate Dean, Department Chairs, and staff related to fiscal management and analysis, budget development, and administration of all state and non-state funds, general fund accounts, trust funds, cost-recovery, grants, and donations. Responsible for budget management and fiscal review of all transactions involving procurement, budget transfers, payroll adjustments, and expense reconciliation. Advises and makes recommendations to the Dean on budget-related matters including salaries, operating expenses, and temporary projects and initiatives. Acts on department budget allocations as approved by the Dean. Oversees budget planning, tracking, reconciliation, analysis, and reporting functions of the various units in the College. Provides the Division Budget Analyst with quarterly, mid-year, and year-end financial status and projections. Coordinates the transfer of funds between departments. Reviews all fiscal-related documents for accuracy and compliance with university and/or CSU policies and procedures. Facilitates resolution to fiscal issues involving contracts, procurement, employee reimbursements, and payments to vendors. Provides lead work direction, guidance, and analytical and technical support to College staff relative to administrative operations and fiscal matters.
    Personnel Transactions:
    In consultation with the Dean, addresses and completes a wide variety of administrative personnel transactions to ensure compliance with campus and system policies and procedures. Handles a broad range of interpersonal matters involving confidential and sensitive information. Serves as a resource for lecturer hiring process, entitlement issues, and evaluations. Tracks, analyzes, and verifies data for lecturer contract eligibility. Collaborates with university personnel staff to ensure alignment of college and personnel records. Reviews all hiring documents for adjunct faculty in the college, ensuring that entitlements are met, new salary placement is appropriate, data entry by staff is completed correctly, and contracts are generated accurately, tracked, signed, and submitted. Addresses and resolves payroll discrepancies. Provides oversight for full-time recruitments in the College to ensure that documents are complete, accurate, and processed in a timely manner. Advises on options for staffing needs including recruitment process, temporary staffing, funding sources, salary recommendations, and onboarding. Assists with new employee onboarding and training, and provides lead work direction.
    Curriculum Support & Workload Reporting:
    Audits proposed course schedules and collaborates with appropriate staff to address data irregularities and ensure Time Block Compliance. Monitors enrollments. Handles course cancellation process. In collaboration with Associate Dean, analyzes faculty and lecturer workload data, identifies additional workload assignments, and completes data entry for APDB (workload) reporting to the Chancellor’s Office. Conducts FTE data analysis to determine curriculum funding allocations to the departments in the College. Provides guidance, training, and technical support to department staff for data entry, reporting, and course scheduling-related policies, procedures, and practices. Collaborates with university partners to resolve data irregularities and serves as resource within the College for data reporting needs.
    General Administration:
    Provides analysis, design, implementation, and evaluation of various administrative systems to support organizational unit operations. Performs specialized or general duties including: advising management on policy and procedures related to fiscal and budgetary analysis and management, personnel administration, and related operational functions to meet programmatic goals; primary contact for Payment Card Industry (PCI) standards; acting as an internal and external resource on policy and procedural matters; participation in the planning and documentation of College meetings and activities; and participating in university work groups to keep informed and provide input to upcoming modifications to university procedures.

    Other Functions :

    Performs other job-related duties and special projects as assigned.

    KNOWLEDGE, SKILLS AND ABILITIES:

    Thorough knowledge of, and ability to apply, extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in, and advanced knowledge of, the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.

    Skills: Demonstrated expertise in, and advanced knowledge of, the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.

    Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations.

    MINIMUM QUALIFICATIONS:

    Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

    MINIMUM QUALIFICATIONS:

    Skilled in the development, analysis, and management of multiple, complex budgets. Advanced proficiency with spreadsheet and database software. Experience with automated financial systems, data query tools, and mail merges. Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing Power Point presentations to include statistical information. Excellent verbal, written, and interpersonal communication skills. Demonstrated ability to address the essential functions associated with this position, including the knowledge and abilities identified above.

    PREFERRED QUALIFICATIONS:

    Equivalent to graduation from a four-year college or university in business, accounting, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Technical fluency with Microsoft Office Professional Suite; Oracle-PeopleSoft/CMS baseline information system; Access; Hyperion (Brio); TMA, or similar maintenance management system; and Google Suite (e.g., Drive, mail & calendaring) programs. Experience working with diverse populations in an academic environment.

    SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
    • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
    • The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
    • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
    • This position has been designated as a sensitive position with:
      • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards .
      • responsibility for the care, safety and security of people (including children and minors), animals and CSU property
      • access to, or control over, cash, checks, credit cards, and/or credit card account information
    • This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
    • This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
    • May require occasional evenings and/or weekend work.

    PHYSICAL ENVIRONMENT:

    Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

    The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

    BENEFITS/PERKS:

    CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

    APPLICATION PROCEDURE:

    For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

    CSUMB is not a sponsoring agency for staff or management positions.

    Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S.

    GENERAL INFORMATION:

    CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ .

    CSUMB is a smoke and tobacco-free campus.

    EQUAL OPPORTUNITY EMPLOYER:

    CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

    Advertised: Aug 22 2025 Pacific Daylight Time
    Applications close:
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

Top Opportunities in Government Art Jobs

Top Opportunities in Government Art Jobs

Pursuing a career in government art jobs can be an exciting way to combine your passion for creativity with the stability of a government position. Whether you’re interested in arts administration, design, or human resources within the art sector, various employment opportunities are available. As emerging trends in government art careers evolve, new federal, state, and local government job openings are becoming increasingly prominent.

 

Emerging Trends in Government Art Careers

In recent years, government art jobs have expanded to include various creative roles such as graphic design, photography, audiovisual production, and creative writing. Many government agencies are actively seeking new talent to help shape and enhance public communication through visual arts. The arts sector has grown substantially, particularly in various departments’ museum management, public art programs, and design-related roles.

The federal government is the nation’s largest employer and offers some of the most secure arts-related job positions, including design, arts curation, and more. Employment opportunities in these fields provide a stable career while allowing individuals to express their artistic abilities.

 

High-Demand Government Art Job Titles

Government art jobs offer various positions for those with an artistic background. Below are some of the most sought-after roles:

  1. Exhibits Lighting Specialist (Smithsonian Institution): This role involves determining the aesthetic look of national art galleries and museums, making it a top choice for individuals interested in visual arts and exhibit design.
  2. Interior Designer (Department of State): Interior designers working for the federal government decorate and design embassies worldwide, blending functionality with artistic appeal.
  3. Creative Forces Program Manager (GS-0301-12/13): This role involves overseeing creative arts programs for military and veteran communities, offering job security and creative fulfillment.
  4. Grants Management Specialist (GS-0301-11/12): For those interested in combining administrative skills with the arts, this role focuses on managing grants for art projects and initiatives, particularly in underserved communities.
  5. Art Director (National Endowment for the Arts): Art Directors have a significant role in overseeing artistic direction for public art projects, museums, and exhibits funded by the federal government.
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Finding Employment Opportunities in Government Art Jobs

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When looking for government art jobs, staying updated on current openings is essential. The California Arts Council and the National Endowment for the Arts regularly post employment opportunities on their websites, offering roles in various artistic and administrative areas. Many job seekers can find government art job opportunities in just a few seconds by visiting these sites and responding to job openings quickly.

Additionally, the Smithsonian Institution offers internships and employment in various art-related fields, ranging from exhibit curation to audiovisual production. Job seekers should review these listings frequently, as they regularly update with new openings.

 

Employment Opportunities in Arts and Design

Government art jobs are not limited to traditional roles. Various employment opportunities exist within the Department of the Army, where over 200,000 employees work in creative positions, such as designing military uniforms. The Department of Defense also offers marketing and public relations roles that require strong visual communication skills.

Positions in arts and design within the government sector often involve blending creative arts with other areas such as history, marketing, and human resources. This combination allows individuals to use their artistic talents in unique and impactful ways, often helping to shape the public’s perception of various government initiatives.

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How to Respond to Job Openings in Seconds

Applying for government art jobs is easier than ever, thanks to modern digital platforms that allow job seekers to respond to openings in just a few seconds. Websites like USAJobs.gov and the official National Endowment for the Arts website allow quick searches and easy application processes. Job seekers can set up alerts to be notified of new postings, ensuring they don’t miss out on potential opportunities.

Responding promptly to job listings is essential to increase your chances of securing an interview. With many high-demand roles in the arts, acting quickly can make all the difference in landing your dream job in the government art sector.

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Review and Update Your Application Materials

Before applying, please review your resume and cover letter to ensure they highlight your relevant experience in arts, design, and human resources. Having an updated portfolio of your creative work can also strengthen your application. Many government agencies require specific documentation, such as copies of your degrees or certificates, so keeping all these materials up to date is essential. Additionally, job seekers may be required to undergo a review process that evaluates their eligibility for federal employment, so being prepared with all necessary paperwork is crucial.

 

The Future of Government Art Careers

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As the demand for creative talent grows, so does the potential for career growth in government art jobs. Creative arts positions are expected to expand across various government sectors, from local arts councils to federal cultural agencies. By staying informed about emerging trends and employment opportunities, artists and designers can carve out successful, fulfilling careers within the government.

The future of government art careers is bright, with new roles being created to meet the evolving needs of the public sector. Whether you’re interested in design, photography, or program management, government art jobs offer a stable career path with the opportunity to make a meaningful impact on society through the arts.

 

Conclusion

Government art jobs provide a unique opportunity for creative individuals to merge their passion for the arts with public service. By staying updated on employment opportunities and responding to job openings quickly, job seekers can find rewarding careers that not only offer job security but also allow them to contribute to the public good. Whether you’re interested in design, arts curation, or creative program management, various government art jobs are available that can match your skills and interests.

Take the time to review and update your application materials, research current job listings, and respond to job opportunities in seconds to maximize your chances of landing a rewarding role in government arts.

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