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  • Senior Administrative Analyst / Grant Management

    Glendale, California United States CITY OF GLENDALE CA Full Time $5,981.19 - $8,702.00 Monthly Jan 22, 2025
    City of Glendale Employer:

    CITY OF GLENDALE CA

      The City of Glendale was incorporated on February 16, 1906 and spans approximately 30.6 square miles with a current population of approximately 203,054 people (US Census 2017 Population Estimates). Located minutes away from downtown Los Angeles, Pasadena, Burbank, Hollywood, and Universal City, Glendale is the fourth largest city in Los Angeles County and is surrounded by Southern California's leading commercial districts. As one of its core functions, Glendale provides well-maintained streets and a variety of transportation services. The City's historic success at attracting employers is partially attributed to the result of its location at the center of four major freeways including the I-5 Golden State Freeway SR-2 Glendale Freeway ST-134 Ventura Freeway and the 210 Foothill Freeway   All these provide easy access for residents, workers, and customers from around the region. Glendale also offers its own bus services, the Beeline, with 13 routes connecting customers to Jet Propulsion Laboratory (JPL), the City of Burbank, and the Metrolink Stations in both Burbank and Glendale.   The Bob Hope Airport in Burbank serves the Los Angeles area including Glendale, Pasadena and the San Fernando Valley. It is the only airport in the greater Los Angeles area with a direct rail connection to downtown Los Angeles. The City of Glendale is located about 30 minutes from Los Angeles International Airport (LAX). LAX is a commerce leader and designated as a world-class airport for its convenient location, modern facilities, and superior sea/air/land connections. Businesses and residents alike have taken advantage of Glendale's central location, reputation for safety, excellent business environment, outstanding schools, state-of-the-art healthcare facilities, and growing restaurant and entertainment options. Glendale is also one of Southern California's leading office markets featuring a wide range of properties and amenities. The City has over six million square feet of office space and is home to such recognized firms as Walt Disney Imagineering, ServiceTitan, IHOP / Applebee's, DreamWorks, LegalZoom, and Public Storage. Glendale prides itself on the quality of services it provides to the community. It is a full-service City, which includes a water and electrical department. The City operates its own power plant capable of serving the electrical needs of the entire city, although the majority of power is currently imported from other areas for cost savings. Water comes primarily from the Metropolitan Water District, along with a small portion from local wells.

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    Job Description

    The Position

    OPEN EXAMINATION - ONE-YEAR PROBATIONARY PERIOD

    This mid-management classification exercises consistent discretion and independent judgment under periodic or general supervision.

    Essential functions of the job include, but are not limited to, the following:
    Ensures Department services are provided with exceptional customer service and the highest level of ethical standards.

    Researches, investigates and analyzes local, State and Federal grants and divisional and interdivisional operations and administrative issues, including functions, organization structures, grant documents and record procedures involving forms, documents and payrolls, work output and workload, expense control, layout and equipment.

    Develops processes for the Department for contracts, grant management, project coordination including the grant application process; responsible for management and coordination of Community Services & Parks projects.

    Researches, develops, and implements policy related to Department operations.
    Prepares organization and work flow charts, spreadsheets, policy and procedural manuals, policies, and written reports using automated equipment and a variety of computer software packages.

    Responsible for representing the Department in various work groups, for studies and program/policy evaluations, as it relates to Department operations, such as fee study, Development Impact Fees, municipal code changes, etc.

    Assists in the preparation of division or program budget, and monitors expenditures, develops budget for grant proposals and prepares grant budget reports.

    Plans, organizes, prepares materials and makes presentations at public meetings, specifically to the Parks, Recreation and Community Services Commission and City Council and other department board/committee meetings as necessary.

    Researches public and private grant programs and prepares, writes, and submits grant applications. Assists in negotiating and preparing contracts between the City and community service providers, as necessary. Monitors contract compliance and implements and oversees internal control processes for contracts; reviews all federal, state, and local requirements, interprets laws and develops appropriate policies to ensure compliance with requirements.

    Researches public and private grant programs and assists in preparation of grant application. Assists in negotiating and preparing contracts between the City and community service providers. Monitors contract compliance.

    Researches and tracks legislation and conducts surveys and studies related to community or divisional projects. Analyzes resulting data and prepares oral or written presentations.

    Attends workshops and seminars and presents information to appropriate personnel for follow-up action. Serves as department liaison with other departments or outside agencies. Plans and coordinates projects with other divisions, departments, boards and partners.. Confers with City officials and employees on matters of administration, finance, and operation.

    Assists in special projects undertaken for purposes of standardization, efficiency, and economy. Assists in development and design of programs based on need.

    Assists in preparing Requests for Proposals and managing contracts.

    Reviews and evaluates employees' job performance, and can effectively recommend personnel action.

    Plans and coordinates programs and/or projects and submits required related reports to other governmental agencies, and grant agencies.

    Plans, designs and implements monitoring systems for grants, contracts and programs.

    Coordinates resources from other departments within the City and with other partners to develop and implement projects or programs.

    Prepares and presents formal written and oral reports to City Manager, City Council, division heads and other government agencies, including the Department’s Commissions, boards and committees.

    Represents the Department to non-profit organizations, other government agencies, and the general public.

    Represents the City to non-profit organizations, other government agencies, and the general public.

    Drives on City business as necessary.

    Assumes responsibility for ensuring the duties of the position are performed in a safe, efficient manner.

    Performs other related duties as assigned or as the situation requires.

    Minimum Requirements

    Experience
    Two years of recent experience in administrative work involving budget, management, organization, personnel or other related functions.

    Two years of experience with grant writing/proposals as well as the coordination, management and administration of grants is highly desirable.

    Grant writing experience involving parks and recreation programing is highly desirable.

    Education/Training
    Bachelor's degree in public administration, business administration, or a related field.

    License(s) / Certification(s)
    Valid Class C California driver's license.

    Knowledge, Skills & Abilities
    Knowledge of:
    Appropriate professional field or technology.
    Budgetary process and procedures.
    Business practices and procedures.
    Principles of management, supervision and training.
    City policies, laws and regulations.
    Grant writing/proposal writing technique and coordination.
    Skill in:
    Effective oral and written communications, both on a one-on-one and a group basis.
    Public contact techniques.
    Use of word processing, spreadsheet and other computer software programs and applications.

    Ability to:

    Provide exceptional customer service to all employees and vendors.
    Communicate effectively in English.
    Conduct research and analyze data.
    Conduct long-term planning and scheduling of a project and/or program.
    Coordinate groups of people and/or resources effectively.
    Design and implement work flow systems.
    Develop and administer a budget.
    Effectively supervise subordinates.
    Establish and maintain effective working relationships with the public, co-workers, other departments, subordinates and supervisors.
    Foster a teamwork environment.
    Lead, coach, instruct and motivate employees.
    Make formal presentations and speak to large groups.
    Model and practice the highest standards of ethical conduct.
    Provide clear work instruction.
    Read, write and comprehend directions in English.
    Review and evaluate employees' job performance.
    Understand and use computers to accomplish assignments and guide staff.

    Other Characteristics
    Willingness to:
    Work necessary hours and times to accomplish goals, objectives, and required tasks in a timely manner.
    Assume responsibility for maintaining a safe working environment.
    Plan, initiate, recommend and carry out personnel actions.

    Exceptional Customer Service Policy

    The City of Glendale values quality customer service and takes pride in the exceptional service provided by every employee. As a part of the Glendale team, we are dedicated to delivering courteous, considerate, and personalized attention to our diverse community and to one another.

    Please click on the link to read the Exceptional Customer Service Policy .

    Note

    An equivalent combination of experience, education and/or training may be considered as a substitute for the listed minimum requirements.

    Selection Process

    EVALUATION OF APPLICATION: All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable education and experience will be invited to the selection process. Candidates must pass each exam component with a minimum score of 70.00% in order to be placed on the eligible list.

    WRITTEN EXAM (Pass/Fail): To evaluate the applicant's technical and written communication skills as it relates to the job. Approximately the top 12 scoring candidates who score the highest on the written examination will be invited to participate in the oral examination process.

    ORAL INTERVIEW: (Weight of 100%) To evaluate the applicant's experience, education, and general background for the position.

    TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. Any evaluation will be based on the candidate's education and experience as related to the position. Any examination will be to evaluate the candidate's education, experience, knowledge and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights. Should this be necessary, the candidates will be notified of the specific examination components and weights prior to the administration of any examination. The selected candidate will be subjected to a background check including Livescan fingerprinting. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity.

    The City of Glendale offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance.

    The above listed benefits apply to full-time, salaried positions only.

    Closing Date/Time: 2/7/2025 11:59 PM Pacific
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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Acquaint Yourself With The Pen: Mastering Government Grant Writing Jobs

Acquaint Yourself With The Pen: Mastering Government Grant Writing Jobs
 

The Power of the Pen in Government Grant Writing

Imagine wielding the power to secure millions in funding for crucial public projects with just your words. That’s what can happen when you write grant proposals.

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In the realm of public service and social impact, few roles rival the influence of a government grant writer.

Armed with nothing more than a computer and a sharp mind, these modern-day wordsmiths have the ability to shape the future of communities, drive innovation, and catalyze change on a grand scale.

Government grant writing is far more than a mere administrative task. It’s a delicate blend of art and science, requiring a unique set of skills that can transform ideas into funded realities. As a grant writer, you become the critical link between visionary projects and the resources needed to bring them to life.

Consider this: A well-crafted grant proposal can secure funding for groundbreaking medical research, revitalize struggling neighborhoods, or launch educational programs that lift entire communities out of poverty. Your words have the power to:

Unlock Resources

By articulating the value and potential impact of a project, you can persuade decision-makers to allocate substantial grant funding.

Drive Innovation

Through compelling narratives, you can highlight novel approaches to solving complex societal issues, fostering innovation in public policy.

Create Opportunities

Successful grant applications often lead to job creation and economic growth, multiplying the impact of your writing.

Influence Policy

Well-researched and persuasive grant proposals can shape how policymakers view certain issues, potentially influencing future funding priorities.

Bridge Gaps

Your writing can connect underserved communities with the resources they desperately need but might not otherwise access.

The power of the pen in government grant writing extends beyond the immediate funding secured. It cultivates a skill set that’s invaluable across various sectors. You’ll develop:

  • Razor-sharp research skills
  • The ability to distill complex information into clear, compelling narratives
  • A keen understanding of public policy and social issues
  • Expertise in budgeting and project planning
  • Strong collaborative abilities, working with diverse teams and stakeholders

As you delve deeper into the world of government grant writing, you’ll find that each proposal is an opportunity to hone your craft. You’re not just writing; you’re advocating, problem-solving, and potentially changing lives. The power of your pen can ripple through communities, leaving a lasting legacy of positive change.

 

Decoding Government Grant Writing Jobs

Ever wondered what it’s like to be a modern-day Robin Hood, but instead of a bow, you’re armed with a keyboard?

Government grant writing jobs are unique positions that blend creativity, analytical thinking, and a passion for public service.

These roles involve crafting compelling proposals to secure funding for various public sector projects, effectively redistributing resources to where they’re needed most.

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At its core, a government grant writer’s job is to:

Research Funding Opportunities

You’ll spend time scouring databases and government websites to find grants that align with your organization’s goals and projects.

Interpret Guidelines

Each grant comes with its own set of complex rules and requirements. Your job is to decipher these and ensure your proposal ticks all the boxes.

Craft Persuasive Narratives

This is where your storytelling skills shine. You’ll need to articulate the importance of your project, its potential impact, and why it deserves funding.

Collaborate with Subject Matter Experts

You’ll work closely with project managers, researchers, and other stakeholders to gather necessary information and data for your proposals.

Manage Deadlines

Grant applications often have strict submission deadlines. You’ll need to coordinate various moving parts to ensure timely submission.

Budget Development

Many grant applications require detailed budgets. You’ll work with financial teams to create accurate and realistic financial projections.

Follow-up and Reporting

If a grant is awarded, you may be involved in progress reports and maintaining relationships with funders.

These roles can be found in various settings:

  • Federal Government Agencies: Writing grants for large-scale national projects.
  • State and Local Government: Focusing on regional or community-based initiatives.
  • Non-profit Organizations: Securing funding for social services, arts, education, and more.
  • Educational Institutions: Writing grants for research projects or educational programs.
  • Healthcare Institutions: Seeking funding for medical research or community health initiatives.

Intrigued by the variety? Wait until you see the impact you can make!

The scope of government grant writing jobs is vast. One day you might be working on a proposal for an environmental conservation project, and the next, you could be writing about innovative urban planning initiatives. This variety not only keeps the job interesting but also allows you to expand your knowledge across multiple sectors.

It’s important to note that government grant writing isn’t just about writing. It’s about:

  • Strategic thinking: Aligning project goals with funder priorities.
  • Problem-solving: Finding creative ways to present information within strict guidelines.
  • Relationship building: Developing connections with funders and stakeholders.
  • Continuous learning: Staying updated on public policy trends and funding landscapes.
Careers In Government
 

Begin Your Career Journey

Launch your career with Careers in Government! Explore exciting opportunities, connect with passionate professionals, and shape your legacy.

JOIN NOW

As a government grant writer, you’re not just an employee; you’re an advocate, a strategist, and sometimes, the unsung hero behind transformative public projects. Your words have the power to bring ideas to life, fund crucial research, support underserved communities, and drive social change.

 

Career Benefits: Why Choose Government Grant Writing?

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What if your next career move could exponentially increase your impact on society while skyrocketing your professional growth?

Embarking on a career in government grant writing isn’t just about securing a job; it’s about opening doors to a world of opportunities that can significantly enhance your professional trajectory.

Let’s explore the myriad benefits that make this career path so appealing:

Intellectual Stimulation: Ready to turn your curiosity into a career asset?

  • Continuous Learning: Each grant project introduces you to new subjects, from cutting-edge technology to social issues.
  • Cross-Sector Exposure: You’ll gain insights into various fields, making you a well-rounded professional.
  • Problem-Solving: Every proposal presents unique challenges, keeping your mind sharp and engaged.

Skill Development: Imagine possessing a Swiss Army knife of professional skills.

  • Writing Mastery: Hone your ability to craft compelling narratives and persuasive arguments.
  • Research Proficiency: Develop top-notch research skills applicable across industries.
  • Project Management: Learn to juggle multiple projects and meet tight deadlines.
  • Financial Acumen: Gain experience in budgeting and financial planning.

Networking Opportunities: What if your next conversation could open doors you never knew existed?

  • Diverse Connections: Interact with professionals from various sectors and government levels.
  • Collaborative Environment: Work alongside subject matter experts, policymakers, and community leaders.
  • Industry Events: Attend conferences and workshops, expanding your professional circle.

Job Stability and Growth: Seeking a recession-proof career? Look no further.

  • Government Sector Stability: Public sector jobs often offer more security than private sector positions.
  • Increasing Demand: As public funding becomes more competitive, skilled grant writers are increasingly sought after.
  • Career Progression: Start as a grant writer and potentially advance to program director or policy advisor roles.

Personal Satisfaction: How would it feel to see your work make headlines for positive change?

  • Tangible Impact: Witness your efforts translate into funded projects that benefit communities.
  • Purpose-Driven Work: Align your career with your values by supporting meaningful initiatives.
  • Recognition: Successful grants can bring acknowledgment from both within and outside your organization.

Transferable Skills: What if your next job could prepare you for countless future opportunities?

  • Versatility: The skills you develop are highly valued across various industries.
  • Entrepreneurial Potential: Many grant writers successfully transition into consulting roles.
  • Leadership Preparation: The strategic thinking required in grant writing is excellent preparation for leadership positions.

Work-Life Balance: Imagine a career that challenges you without consuming you.

  • Flexible Schedules: Many grant writing positions offer flexible working hours or remote work options.
  • Project-Based Work: Enjoy the satisfaction of completing projects rather than ongoing, open-ended tasks.
  • Stress Management: Develop valuable time management and prioritization skills.

Global Opportunities: Ready to let your career take you places – literally?

  • International Organizations: Skills in government grant writing can open doors to roles in global NGOs or international bodies.
  • Travel Opportunities: Some positions may involve travel for research or presentations.
  • Cross-Cultural Competence: Gain experience working on diverse, multicultural teams.

By choosing a career in government grant writing, you’re not just selecting a job; you’re opting for a path of continuous growth, meaningful impact, and diverse opportunities. It’s a career that allows you to leverage your communication skills to drive change, all while building a robust and versatile professional profile.

 

Resources to Kickstart Your Grant Writing Career

Armed with the right tools, you’re unstoppable. Let’s equip you for success in the world of government grant writing.

Embarking on a career in government grant writing can seem daunting, but with the right resources at your fingertips, you’ll be well-prepared to tackle this exciting field. Here’s a comprehensive list of tools, platforms, and learning opportunities to help you launch your grant writing journey:

Professional Associations: Ready to join a community of like-minded professionals?

  • Grant Professionals Association (GPA): Offers networking, professional development, and certification opportunities.
  • National Grants Management Association (NGMA): Focuses on grants management and compliance.
  • American Grant Writers’ Association (AGWA): Provides training and certification for grant writers.

Online Courses and Certifications: What if you could learn from industry experts from the comfort of your home?

  • Coursera: Offers grant writing courses from top universities.
  • ed2go: Provides online grant writing certificate programs.
  • GrantWritingUSA: Offers both online and in-person training programs.

Books and Publications: Unlock the secrets of successful grant writers with these must-read resources.

  • The Only Grant-Writing Book You’ll Ever Need by Ellen Karsh and Arlen Sue Fox
  • Winning Grants Step by Step by Tori O’Neal-McElrath
  • The Chronicle of Philanthropy: A news source for the nonprofit world, including grant opportunities.

Webinars and Podcasts: Turn your commute or lunch break into a learning opportunity.

  • GrantSpace by Candid: Offers free webinars on various grant writing topics.
  • Grant Writing Simplified Podcast: Provides tips and insights from experienced grant writers.

Writing and Research Tools: Sharpen your writing skills with these powerful tools.

  • Grammarly: An AI-powered writing assistant to polish your proposals.
  • Zotero: A free tool to help you collect, organize, and cite research.
  • Google Scholar: An excellent resource for finding academic papers and statistics to support your proposals.

Networking Platforms: Your next big opportunity could be just a connection away.

  • LinkedIn: Join grant writing groups and connect with professionals in the field.
  • GrantStation: Offers a community forum for grant seekers.

Volunteer Opportunities: Gain real-world experience while making a difference.

  • VolunteerMatch: Find nonprofits in need of assistance to build grant writing experience.
  • Catchafire: Matches skilled volunteers with nonprofits for specific projects, including grant requests.

Remember, the key to success in government grant writing is continuous learning and staying updated with the latest trends and regulations. These resources provide a solid foundation, but don’t hesitate to expand your toolkit as you grow in your career.

As you explore these resources, you’ll not only gain knowledge but also build confidence in your abilities. Each book you read, course you take, or connection you make is a step towards becoming a proficient government grant writer. The journey of a thousand miles begins with a single step – and these resources are here to guide you every step of the way.

Unlock Government Opportunities with Careers in Government

Elevate your career or find the ideal government talent on Careers in Government! Explore and shape the future with us.

JOIN NOW
 
 

Conclusion

Are you excited about the journey ahead? Here’s how to take your first steps:

Start Learning

Dive into the resources we’ve provided. Take an online course, read a recommended book, or join a professional association.

Build Your Portfolio

Look for volunteer opportunities to gain practical experience. Every proposal you write, even if unpaid, is a valuable addition to your portfolio.

Network

Connect with professionals in the field. Attend webinars, join LinkedIn groups, and participate in industry forums.

Stay Informed

Keep up with current events and policy changes. Understanding the broader context will make you a more effective grant writer.

Apply for Positions

Find grand writing jobs government agencies on our website. Your first job is a learning opportunity, not necessarily your dream position.

As you undergo this grant application process, remember that every expert grant writer was once a beginner. Your dedication, coupled with the knowledge you’ve gained, will be the foundation of your success.

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